Background-image
OCST Sponsors
swim_outlet
us_bank
haskett_orthodontics
Beacon+Oral
Portland+Plumbing
buels_impressions_printing
RDO+Equipment
Dr.+AhYou
Mike%27s+Drive+In
Dutch+Bros
B%26B+Leasing
Arena
Sponsors
Leave of Absence

OCST Leave of Absence Policy

(updated 10/24/17)

OCST understands that on occasion it may be necessary for a swimmer to take a leave of absence from the Team, whether for personal or medical reasons.  The following policies shall apply to any request for a leave of absence from OCST.

Leave of Absence (30-day)

  • Members shall be entitled to take at most one (1) 30-day leave of absence from the Team per year.  OCST’s year runs from October 1 – September 30.
  • A 30-day leave of absence shall be for a complete calendar month (i.e. August, September).  Partial months or a leave of absence that straddles two months (i.e. August 15 – September 15) are not allowed.
  • A completed 30-Day Leave of Absence Form must be submitted by member to the OCST Board at least fifteen (15) days prior to the first (1st) day of the month in which the leave of absence is to begin.
  • The 30-day Leave of Absence Form must be approved by OCST’s Head Coach.
  • Upon approval from OCST’s Head Coach, member shall submit the 30-Day Leave of Absence Form (signed by the Head Coach) to the OCST mailbox outside of the OCST office for processing by OCST. 
  • During an approved 30-Day leave of absence, member will be charged one-half (½) of their membership dues for each swimmer approved for the 30-Day leave of absence.
  • A swimmer’s spot on the Team is guaranteed during an approved 30-Day leave of absence.
  • Service hours and fundraising obligation will not be adjusted.

 

Extended Leave of Absence (> 30 days)

  • If a member finds it necessary to take an extended leave of absence from OCST (greater than 30 days), member must complete an Extended Leave of Absence Form.
  • Extended Leave of Absence Form must be submitted to OCST at least fifteen (15) days prior to the first day of the month in which the extended leave of absence is to begin.
  • An extended leave of absence will begin on the first (1st) day of a calendar month.  There will be no prorating of membership dues for an extended leave of absence that begins on any day other than the first (1st) day of a calendar month.
  • Members should discuss their plans for an extended leave with OCST’s Head Coach and obtain the Head Coach’s consent to the extended leave prior to submitting the Extended Leave of Absence Form to the OCST office for processing.  The Extended Leave of Absence Form must be signed by the Head Coach.
  • Member accounts are expected to be current prior to the beginning of any extended leave of absence from the Team.
  • Membership dues will be suspended during an extended leave of absence.
  • During an extended leave of absence, a swimmer’s spot on the Team is not guaranteed.
  • Swimmers on extended leave will need to consult with OCST’s Head Coach about availability of space to return to the team.​ 
  • Service hours will be adjusted.
  • If extended leave of absence occurs during the Annual Fundraiser - Swim-a-thon™ - then there will be no fundraising obligation.
  • At the time of returning to OCST, members will be required to bring their account current (if not already) before swimmer(s) can resume participation in OCST programs.  Depending on the time of return, members may need to renew their swimmer’s USA Swimming registration prior to resuming. 
  • A $25 charge shall apply to re-activate the member’s account.

 

Leave of Absence due to Medical Condition

  • If a swimmer is unable to participate in OCST programs due to a medical condition, member should meet with OCST’s Head Coach to discuss a medical leave of absence.  Unless otherwise waived by OCST’s Head Coach or the OCST Board, all requests for a medical leave of absence should be accompanied by a letter from the swimmer’s doctor recommending suspension of the swimmer’s participation in OCST programs and the anticipated timing for the safe resumption of participation in OCST programs.
  • Member must submit a Medical Leave of Absence Form to OCST approved and signed by the Head Coach and including a copy of the letter from the swimmer’s doctor, if applicable.
  • Requests for a medical leave of absence will be effective on the first (1st) day of the month following submission of the Medical Leave of Absence Form executed by the Head Coach and membership dues will be suspended from that date forward.
  • For any medical leave lasting three (3) calendar months or less, membership dues for the swimmer on medical leave will be suspended and the swimmer’s spot on the Team will be guaranteed.
  • For any medical leave lasting more than three (3) months, unless otherwise approved by the Head Coach and the OCST Board, OCST will begin to charge one-half (½) of the membership dues for the swimmer on medical leave beginning on the fourth (4th) month of the medical leave of absence in order to continue to guarantee the swimmer’s spot on the Team. 
  • Service hours will be adjusted.
  • If medical leave occurs during the Annual Fundraiser - Swim-a-thon™ - then there will be no fundraising obligation.

Reduced Return from Leave of Absence due to Medical Condition

  • If a swimmer has been on a Medical Leave of Absence and would like to return to the team only attending ½ or less of the weekly practices due to a doctor’s orders, then the swimmer may request a reduced return from medical leave of absence from the OCST Board. 
  • The OCST Return from Medical Leave of Absence (≤ half time) Request Form must be approved by the OCST Board and signed by the Head Coach prior to reentry into the water. 
  • The swimmer will be billed ½ of the current membership fees as long as they are attending ½ or less of the weekly practices for their current group. 
  • If a swimmer returns to greater than ½ of the weekly practices for their current group, then they will return to their practice group in as a full time member with 100% membership dues responsibility. 
  • Prior to return from Medical Leave of Absence, a swimmer’s USA Swimming registration must be paid and active. 
  • A family’s volunteer obligation will resume upon return to the team (even at ½ or less time). 
  • If a swimmer is on Reduced Return from Medical Leave of Absence during the Annual Fundraiser – Swim-a-thon™, then there will be a fundraising obligation. 
  • At the time of returning to OCST, members will be required to bring their account current (if not already) before swimmer(s) can resume participation in OCST programs.  
  • A member can only be on Reduced Return from Medical Leave of Absence for 2 months, unless otherwise approved by the Head Coach and OCST Board.