BBST Financial Agreement
2020-2021 Bellingham Bay Swim Team Financial Agreement

 

BBST Annual Financial Agreement: 2020-2021

 

I, the parent or legal guardian (hereafter referred to as the Parent) of the swimmer seeking registration (hereafter referred to as the Swimmer), on behalf of the Swimmer and myself, agree to the following financial conditions of BBST Membership:

 

 

Electronic Billing

  • I accept that this is an annual financial agreement dated from September 1st, 2020 through August 31st, 2021.
  • I understand all BBST fees and invoices will be posted electronically to my BBST member account and can be viewed by the 25th of each month.
  • I understand that I am responsible for setting up an appropriate payment method and keeping my account information accurate and up to date. I understand that invoices are payable via ACH (Automated Check Handling), Credit Card, or Check and payment is due on the 1st day of every month. 
  • I will pay my account in full by the 10th of every month and I understand that failure to submit a payment by the 10th will result in a $35.00 late fee added to my account. I understand that any late fees accrued will not be refunded for any reason.
  • I understand that if I pay by Credit Card I will be responsible for the transaction fee of 2.95% + $.30 per transaction.
  • I understand that if I pay by Check, only one check per swimmer per month will be accepted. I understand a $5.00 service fee will be charged if more than one check per swimmer is received. 
  • Checks can be submitted to the black payment box in the filing cabinet in lobby at AHAC or mailed to the following address: P.O. Box 5821, Bellingham, WA 98227. Mailed checks must be post-marked by the 10th of the month.
  • I understand that BBST requires me to have a current credit card on file and I authorize BBST to charge my credit card on file for any outstanding balance not paid within 30 days, referred to as On Demand Charges.
  • I understand that I am responsible for checking my account balance regularly and that BBST does not send reminders to pay my account.

 

 

 

Annual / Monthly Dues

 

Training Group

Monthly Dues

Annual Plan

Bronze

$110

$1254

Silver

$125

$1425

Gold

$150

$1710

Junior

$160

$1824

Senior B

$200

$2280

Senior A

$220

$2508

 

 

  • I will pay the Annual or Monthly Dues as set forth on the above Fee Schedule in accordance with the payment method selected.
  • I understand that due to the Covid-19 Pandemic the team could potentially practice at an alternative facility and that the Monthly Dues will be adjusted accordingly by the Board of Directors based on the current circumstances.
  • I understand that in the event there is no pool time available due to the Covid-19 pandemic, I will not be responsible for the full monthly dues, set forth above, for that specified month. I accept that the Board of Directors will decide upon a reduced monthly rate for that month based on current circumstances. I understand that if I have paid annual dues, any reduced monthly rates determined by the board will result in a credit, of the pro-rated reduction, to my BBST account.
  • I understand that the Annual Plan payment is due in full before September 20th, 2020. 
  • I understand that failure to pay the annual plan before this date will forfeit me the 5% discount and I will be required to pay the full monthly dues amount for my swimmer.

 

BBST Annual Fees

  • I will pay the Annual BBST Team Administration Fee of $50.00 per swimmer by September 1st, 2020 as part of my annual registration.
  • I will pay the Annual USA Swimming Registration Fee of $79.00, on December 1st, 2020 if my swimmer is still registered with BBST on November 30th 2020.
  • I understand that BBST will not refund the USA Swimming Membership Fee or the BBST Team Administration Fee in the event of membership cancellation before August 31st, 2021.

 

Meet Entry Fees

  • I will pay all Meet Entry Fees charged to my BBST account, including Individual Event fees, Relay fees, LSC (Local Swimming Committee) Meet Entry Surcharge and BBST Swimmer Surcharge ($10.00). 
  • I understand that I incur Meet Entry Fees each time I enter the Swimmer in a meet using the online, BBST website-based meet entry system and that these fees are charged to my BBST account.
  • I understand that meet surcharges and individual event fees and relay fees are set by the LSC (Local Swimming Committee) and change according to the level of meet. It is my responsibility to understand the fees associated with each meet prior to entering my swimmer in the meet.
  • I also understand that once Meet Entry Fees are paid to the meet host team, they are nonrefundable.

 

Team Travel Fees

  • I understand that participation in team travel activities is often an optional activity that requires additional payment. I will pay any fees associated with team travel should my swimmer participate.

 

Equipment and Apparel

  • I understand that each practice group has Team Apparel and Equipment that is required at the beginning of each year and in the case of mid-year of promotion.
  • I understand that BBST requires me to purchase the required team suit, swim caps and T-shirt. I will pay the appropriate Team Uniform Fee ($88 for Female, $72 for Male Jammer or $64 for Male Brief) which will include a BBST Team Shirt, a Team Swim Suit, and 2 BBST silicone Swim Caps.

 

Work-share Hours

  • I understand that work-share is a vital part of the operation of any non-profit group. Work-share means we all share in the work it takes to build a successful program for our swimmers. I understand that by joining BBST, I am obligated to perform 50 hours of volunteer service each year for BBST.
  • I understand that should work-share opportunities be eliminated due to the Covid-19 pandemic, my annual commitment of work-share hours will be adjusted accordingly by the Board of Directors.
  • Work-share hours are posted in advance and are available on a first-come, first-serve basis. I understand it is my responsibility to keep myself informed regarding job posting and hours.
  • I understand that the Bellingham Bay Marathon on September 27th, 2020 is BBST's primary fundraiser and I will work a minimum of 6 volunteer hours at this event. I will find my own replacement for any of the required hours I am unable to work. I understand that a maximum of 20 hours per family will count towards my 50 hour yearly requirement.
  • I also understand that if my swimmer is 13 years old and over, he or she is required to work a minimum of 5 hours at the Bellingham Bay Marathon on September 27th, 2020.
  • I understand that all BBST sponsored swim meets are only possible through the many volunteer hours put in by the families of BBST swimmers and that my participation is vital. I will work / donate concession/hospitality items for a minimum of 6 work share hours for all BBST hosted meets even if my swimmer is not participating in said meets. I will find my own replacement for any of the required hours I am unable to work.
    • 2020 October Challenge at Arne Hanna Aquatic Center
    • 2021 Winter Challenge at Arne Hanna Aquatic Center
    • 2021 Last Chance Challenge at Snohomish Aquatic Center
  • I understand that I will be required to work 2 hours per event my swimmer is eligible for at the Last Chance Challenge up to a total of 6 hours. I will be exempt from this requirement only if my swimmer has achieved de-qualifying times for all events and/or my swimmer's coach has stated in writing that my swimmer is not to attend the Last Chance Challenge.
  • I understand that when BBST attends away meets, we are required by the host team to supply timers. I understand that if my child is registered to swim, I will be assigned to time. I understand that once assignments are distributed, I am responsible for finding my own replacement.
  • I understand that if I fail to meet the required minimum of 6 hours for each BBST Fundraisers / BBST Team Hosted Events (Bellingham Bay Marathon, October Challenge, Winter Challenge, Last Chance Challenge, Away Meets) that a penalty equating to the missed hours at the rate of $50.00 per hour will be applied to my account.
  • I understand that if the BBST Fundraisers / BBST Team Hosted Events (Bellingham Bay Marathon, October Challenge, Winter Challenge, Last Chance Challenge, Away Meets) are cancelled due to the Covid-19 pandemic I will not be held responsible for the work-share hours for the cancelled event.
  • I understand that if I fail to meet the required minimum volunteer hours (50 hours or as specified by the Board of Directors) I will be billed on August 20th, 2021 for missed hours at the rate of $50.00 per hour.
  • If I volunteer for a Lead Position, I understand that I am committing to work as the Lead for the entire duration of the swim season (September 1st, 2020 to August 31st, 2021). In the event of an emergency rendering me unable to continue as Lead, I will find my own replacement.

 

 

Fundraising

  • I understand that each swimmer in my family will raise a minimum of $250.00 annually through fundraising activities as designated by the Board of Directors, with a maximum of $500.00 per family. BBST's primary method of direct fundraising is participation in an annual Blackfish Challenge.
  • I understand that if my swimmer fails to fundraise the required $250.00, my account will be charged the remaining balance and payment is due by June 1st 2021.
  • I understand that should fundraising participation opportunities be reduced, due to the Covid-19 Pandemic, my annual fundraising commitment will be adjusted accordingly by the Board of Directors.

 

 

Withdrawal from BBST

  • I accept that this is an annual agreement and I agree to pay the monthly dues set forth above for the duration of this contract dated September 1st, 2020 through August 31st, 2021.
  • Penalty for leaving the team prior to August 31, 2021:
    • Swimmers in Bronze, Silver, Gold and Junior Groups
      • I understand that my swimmer may withdraw from the team at any time, without any penalty, provided that I give a 30 day written notification to both my swimmer's coach and the Team Administrator (bbstblackfishoffice@gmail.com).
    • Swimmers in Senior A and Senior B Groups
      • I understand that I will be charged a $125.00 cancellation fee per swimmer if my swimmer leaves the team prior to August 31st, 2021. 
      • I understand that if my swimmer withdraws from the team after November 30th 2020, I will be responsible for all monthly dues from my withdrawal date through March 31, 2021.
      • I will have the option to withdraw my swimmer on April 1st, 2021 without any penalty other than the $125 cancellation fee, provided that I give written notification prior to March 1st, 2021. I understand that if I fail to provide written notification of withdrawal on or before March 1st, 2021, I will be responsible for paying my swimmer's monthly dues through August 31st, 2021. 
      • Extenuating circumstances: I understand that I can withdraw my swimmer at any time with a 30 day written notice to my swimmer's coach and the Team Administrator (bbstblackfishoffice@gmail.com) without being held responsible for the $125.00 cancellation fee or monthly dues through the end of the season under the following extenuating circumstances:
        • Loss of employment of one of the parents
        • Relocation to more than 30 miles away
        • Medical issues that will prevent my swimmer to swim for more than 30 days as evidenced by a medical doctor's note.
        • Swimmer or parent is removed from the team for violations of code of conduct or any other reason as determined by the coaches

 

Delinquent Account

  • I acknowledge that my/our failure to meet the financial and/or other obligations set forth herein on the specified dates shall disqualify the Swimmer and all members of the Swimmers family from participating in practices, meets or other BBST functions.
  • I understand that if my account becomes 30 days past due, mine and my swimmer(s) membershipswill be suspended and will not be re-activated until paid in full.
  • I understand that if my account becomes 30 days past due more than once during the swim season, I will be required to pay all future invoices by credit card or ACH for the remainder of the swim season.
  • I understand that if my account becomes 90 days past due, it will be sent to an external collection agency.

 

Financial Assistance

  • BBST has a Financial Assistance Program available for families in need. Applications will be accepted until September 30th, 2020.
  • I understand if I fail to apply by the September 30th deadline, I may not receive Financial Assistance. 
  • I understand that Financial Assistance is based on need and in the event my request is denied for any reason, I am still responsible for paying any and all fees associated with my BBST member account.

 

Summary of Financial Obligation

If any part of this Agreement is declared invalid, the balance of the Agreement shall remain in effect. Any matter not covered by this Agreement shall be determined by the Board and promptly communicated to the undersigned. Any and all modifications to this Agreement shall be in writing and initialed by all parties. This agreement represents the entire agreement among the parties regarding the subject matter hereof and supersedes all prior oral or written agreements.