Much of BAC’s success is a result of the help the club receives from its parent community. Service hours are an integral part of our club, and we are lucky to have so many active parents. It takes a lot of energy and time for the coaches to plan seasonal outlines, training regimens, and daily practices, not to mention the actual time and energy spent on the pool deck for workouts and competitions. BAC wants its coaches to continue to focus their efforts directly on the athletes, which creates a need for parents to help out behind the scenes with planning/running major events, assisting with some administrative tasks, and many other small but crucial jobs as well. To ensure that the extra effort needed for the success of the club is made, BAC requires that all families contribute a certain number of service hours on an annual basis.
A large part of the service needs of the club is related to the three annual meets BAC hosts, the annual Lap-A-Thon fundraiser, and our extra events such as the Awards Banquet and other “out of the pool” experiences. Within these needs there are a variety of roles ranging in their size and responsibility level. There are also a lot of other “odd” jobs along the way that can fulfill the service requirement without a major commitment. New jobs arise all the time, and if you have any special talents you would like to share with the club, we would love to hear about them!
Each BAC Swimming family is required to fulfill service hours for the swim year (August-July). If a swimmer is not a current member for a full year, the family is required to serve at a rate of 10 hours per trimester. All hours that are not fulfilled by a family by the end of the swimming year (July 31) will be billed at a rate of $20 per hour not worked. Family service hours for each age group are: Neptune, Triton, Poseidon 15 hours; Junior 1&2, Senior Prep, Senior and varsity groups 30 hrs.
These positions are most important to running our club. Taking on any of these positions automatically fulfills a family’s yearly volunteer commitment.
BAC Board Members – The needs of the BAC Board change throughout the year based on the make-up of the current group. If you are interested in becoming a part of this important group of club representatives please talk with the Club Director.
Service Hours Coordinators – Assign and coordinate parents' service hours throughout the year. Track service hours for the club and communicate with each family about their service hour status.
Webmaster– Maintain the BAC website by working with the staff to keep information on programs current and accurate.
Welcome Committee and Member Liaisons – Introduce and familiarize new families to the club. Coordinate welcoming events for new families and remain available to answer questions about club workings as needed.
Meet Director – Run the three BAC-hosted swim meets by coordinating with other volunteers to ensure the events are effectively sanctioned, organized, and staffed. (If you would like to be involved as a meet director but cannot commit to all three meets please discuss this possibility with the Head Swim Coach.)
Snack Bar Chairs – Determine menu for snack bar and coordinate all food donations and procurement for the three BAC home meets. Supervise snack bar set-up and run snack bar during meet.
Head Meet Marshal – Oversee all safety issues at all three BAC home meets. Work with Meet Director and Service Hours Coordinator to staff the venue adequately during all hours of a meet, from warm-up until closing. Supervise team of marshals and work with Pacific Swimming officials as needed.
Newsletter Coordinator – Collect, format, and distribute the club’s quarterly newsletter. Work directly with the ED, Coaches, and Marketing Director to gather content for the newsletter and ensure that all programs are represented.
Age Group Swimming Representative – Attend all Board meetings as a non-voting member. Advise the Board during any discussion about decisions relating to the age group swimming program and speak with the program’s best interests in mind.
Lap-A-Thon Coordinators – Organize annual Lap-A-Thon fundraising event, ensuring that all families are informed of the event. Coordinate prize options, prize ordering and distribution. Organize items for the silent auction portion of the event.
Social Events Coordinators – Organize social events for the club, such as the Awards Banquet, Holiday Party, and other “out of the pool” events for the swimmers.
ADDITIONAL YEARLY SERVICE POSITIONS
These positions are annual positions that will likely, but not necessarily, fulfill a family’s yearly volunteer requirement. Hours spent for these positions must be logged through the Volunteer Coordinator.
Team Records / Time Standards Coordinators – Maintain an up-to-date account of all club swimming records for both short and long course races. Coordinate the distribution of all parka stars for age group swimmers who meet certain time standards. Track and distribute awards for milestone achievements such as Torch Club, Team Records, JO’s, Far Westerns, and PRT times.
Stroke and Turn Officials – Train with Pacific Swimming to become a Stroke and Turn Official and work at home meets and/or other meets your swimmer attends. This is a great way to learn more about swimming, and it’s very important that the Club has enough Stroke and Turn Officials to cover our share of our Zone responsibilities. For further information please visit: http://www.pacswim.org/page/member_officials.html.
Team Gear Coordinators – Coordinate distribution of basic team gear and ensure that all order forms are up-to-date and accessible. Order any special team gear for specific events such as Far Westerns, Zones, etc.
Administrative Support – Work with Age Group Registrar to help regularly update databases and folders. Publish annual member directory.
Member Support – Work with Member Liaison on various tasks, including the welcoming of new families.
Travel Coordinators – Organize team trips, including travel arrangements and chaperones as required by the BAC Chaperone/Travel policies.
Special Projects – TBD by coaches: may include equipment set up, ordering special team gear, additional administrative support, etc.
SWIM MEET-RELATED POSITIONS
These positions can be signed up for preceding any home (or away) meet as needed by the club. BAC will have online sign-ups available that will tell you in advance what positions are open and need to be filled. Hours spent for these positions must be logged through the Service Hours Coordinator.
Assistant to the Meet Director – Two or three positions: work with Meet Director to fulfill any volunteer and organizational needs required.
Snack Bar Workers – Tend the snack bar during the meet. Hospitality – Work with Snack Bar Chair to provide hospitality to coaches, officials, and timers during the meet.
Head Timers – Stay at the starting area during shift and start extra watches. Provide clipboards and pencils for each timing lane. Assist timers in individual lanes as needed.
Meet Timers – Sit in a timing chair and press the buttons; needed at away meets as well as home meets. When your swimmer checks in at a meet, please find out via the program or host club where BAC is assigned and plan to take a shift during the meet.
Meet Volunteer Coordinator – Sign up volunteers to staff our home swim meets and ensure that all positions are filled. Generate sign up sheets before the meet and report hours to the Head Volunteer Coordinator after the meet.
Meet Entries Chair – Coordinate all meet entries.
Clerk of the Course – Oversee swimmer check-in at meets. Work with officials and computer chair to follow meet timeline.
Check-in Table – Man the check-in table during home meets and help swimmers check-in.
Marshals – Survey the pool deck and locker rooms during the meet to enforce all safety rules. Monitor warm-up lanes during the meet; make sure swimmers and spectators follow all posted rules. (The orange vest people who keep all meet areas safe and clean.)
Announcers – Announce swimmers and results during the meet.
Meet Awards – Order ribbons and “A” medals before a meet. Put labels on awards and distribute to coaches of all clubs at end of meet.
Facility Assistance – Set-up, take-down, and clean-up at home swim meets.
Remember to track the hours you have worked by sending an email to: email@example.com. If you have questions about any service positions please let us know! Thank you for your support of BAC and all the time and energy you put into making BAC one of the best places to swim in the bay area!