Background-image
Partners
Swim+America
Speedo
USA+Swimming
Swim+Pro%2C+Inc
Sponsors
Volunteer Resources

 Volunteer Resources

 

Whether you are an experienced volunteer or a new parent just looking to get involved, this section will help you find your place as a supporter of PEAK.  Following are descriptions of volunteer positions that may be available at PEAK meets.

  • Meet Manager
  • Safety Official
  • Hospitality
  • Timers
  • Runner
  • Awards

 

Meet Manager

Must be on deck 20 minutes before warm-ups start

The main responsibilities of this position include:

  • Obtaining a meet sanction.
  • Preparing and distributing meet invitations.
  • Organizing meet committees and distributing final results. 

 

Safety Official

Must be on deck 20 minutes before warm-ups start

The main responsibilities of this position include:

  • Control access to the pool deck by checking credentials. (Check to make sure all athletes are sanctioned by USA swimming, all coaches have an ACTIVE or USA swim card, officials are in uniform and have valid credentials, volunteers are on the volunteer schedule and have a volunteer badge, and parents visiting the clerk of course have a deck pass).
  • Do not allow athletes on deck until 15 minutes before warm-up, and only allow coaches, officials, and volunteers on deck as needed/scheduled.
  • Follow a predetermined rotation plan, and coordinate with other safety monitors to maximize coverage of the facility.
  • Patrol the pool deck, exits, stairwells, locker rooms, halls, and stands. Focus on safety around the pool, including warm-up safety.
  • Keep handicapped areas clear.
  • Wear a safety vest to improve visibility.
  • Coordinate with other safety monitors so you can see your swimmers perform, and take breaks when needed.

 

Hospitality

Must arrive 15 minutes before the meet starts

The main responsibilities of this position include:

  • Help head hospitality as needed.
  • Maintain hospitality area and deliver drinks and a snack to volunteers.
  • Serve food to the coaches, officials, and volunteers.
    • Periodically take drinks to volunteers who are stationed on deck (timers, meet manager, and computer personnel and etc..).
    • Wear gloves (provided) and pull long hair back.

 

Timers

Must arrive 15 minutes before the meet starts

The main responsibilities of this position include:

  • Provide backup to the timing system by timing swimmers in assigned lane using a stop watch and timing system plunger.
  • Check in with the entry monitor and then the head timer.
  • For each heat, confirm the athlete’s name listed on the timer/lane sheet, start the watch with the light (not the sound), and stop the watch and plunger when the athlete touches the wall at the finish.
  • Record the watch time on the timer/lane sheet.
  • Sign out with the head timer at the end of your session.

 

Runner

Must arrive on deck 15 minutes before the meet starts

The main responsibilities of this position include:

  • Act as the go-between for the computer station and clerk of course.
  • Post results. (Post results on the pool deck and upstairs for parents.)
  • Check in with the clerk of the course.
  • Run errands for meet director.
  • Deliver a copy of results to clerk of course and awards (with award labels).

No training required. As the name implies, this volunteer is on their feet most of the session.

 

Awards

Must arrive 15 minutes before the meet starts

The main responsibilities of this position include:

  • Check in with the meet manager.
  • Set up the awards table.
  • Get ribbons out of mechanical storage.
  • Organize awards distribution method. (The runner will deliver results and labels for each event.)
  • Label and file awards. (Put labels on the correct ribbons and sort them by team.)
  • Return the ribbon boxes and supplies to meet manager after the meet.