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Home Meet Guide

Rapids Home Meet Guide For Parents and Swimmers

 


How To Be A Good Swim Parent/Family

Once you get to the meet and get your swimmer safely to their bullpen, if you are available to help, please ask our volunteer coordinator if we can use your assistance (even if you aren't signed-up to volunteer).

We can always use extra hands to finish set-up, fill in slots for unexpected last-minute volunteer no-shows or assist with any other items that may crop up as we prepare for and run the meet.

Please remember that the booster club is an all-volunteer group, so we depend on everyone to help us run the  meets.

Offering your assistance during and after the meet is always appreciated.

 

 


How To Be A Good Swimmer & Team mate

  • Show up on time for the meet (4:00 PM) and go directly to your bullpen to check-in before doing anything else. If we don't know you are there we may scratch you from the meet, and that causes a lot of extra work to move swimmers into different heats/relays
  • Stay in the bullpen during the meet as much as possible. Ask your bullpen parent if it is OK to leave, and come back as soon as you can.
  • If you are not in the bullpen, you will miss your events - in addition to missing your swim, you could possibly be causing the team to lose points and for relays you may end up causing the relay to scratch and take that swim opportunity away from three other team mates. We will not delay the meet to find swimmers so you have to know what events you are in and pay attention to what event is currently being contested. For younger swimmers, we need parents to really stress the need to stay in the bullpen.
  • Listen to the bullpen parents. They are trying to help you, so please be respectful and listen to them.
  • Clean-up after yourself throughout the meet and especially before leaving. If you don't pick it up someone else has to, and we don't have any sanitation engineer volunteer positions.
  • Do not leave the meet before your last event.  The last event for most swimmers 7 & Over is the Free relay and if you leave without telling your bullpen coordinator it causes your relay team mates to scratch and get one less event.
  • Once all your events are done, please check-out with your bullpen parent so that we know you have left (for younger swimmers, the parent needs to check their swimmer out of the bullpen).
  • Be polite to your team mates and swimmers/parents on the other team.
  • When you finish your event, shake the hands of the swimmers on your left and right and congratulate them with a "good race' or similar comment.

 


When will I find out what events my child is swimming?

Around 2:00 - 3:00 PM on meet day, the meet entries for our swimmers will be posted to the booster club website at www.roswellrapids.org.

Look for entry list on the event page for the Meet. Swimmers will be listed in alphabetical order with their event information listed below their name.

 


How to Mark Your Swimmer's Arm

Please wait to apply sunscreen to the areas of the swimmer's body that will be written on (e.g. shoulder and arm) until after the info is there. Sharpies don't work very well on sun-screened skin.

For the Short version of what the finished product on your swimmer's arm should look like refer to the following image (Thanks to Norman Crandell for creating this image for us!):

Swimmer Arm Mark-up Example

For more detailed info on how to mark the swimmer's arm with events including step-by-step instructions, please read the rest of this section.

When you open the meet line-up (see above for where you will find it) you will need to find your swimmer's name and then translate that info to their arm as described below.  Here is an example to help you out. 

In this example, our fictitious swimmer is a 10 year old female, Jane, who will swim 2 Ind(ividual) events and 2 Rel(ay) events this week.

When Jane’s parent looks at the meet entry list online, ahead of the meet, the parent sees this: 

47 Smith, Jane - Female - Age: 10 - Ind/Rel: 2 / 2

    #5 Girls 9-10 100 Medley Relay (4) NT 1/1       #17 Girls 9-10 25 Free NT 2/5
    #59 Girls 9-10 25 Breast 25.47  4/1                    #79 Girls 9-10 100 Free Relay (2)  NT 1/2

However, if Jane’s parent arrived at the meet, and escorted Jane to the bullpen, her parent might see Jane’s events noted in different format, like this: 

47 Smith, Jane - Female - Age: 10 - Ind/Rel: 2 / 2

#5

Girls 9-10 100 Medley Relay (4)

NT

1/1

#17

Girls 9-10 25 Free

NT

2/5

#59

Girls 9-10 25 Breast

25.47

4/1

#79

Girls 9-10 100 Free Relay (2)

NT

1/2

It doesn’t matter!   It’s the same information and what is important is to translate this information & mark Jane’s arm properly so she knows what she’s swimming, and when, and does not miss her chance to swim!   So, here we go!!       

First, a quick tutorial how to read the information about Jane’s events:             

  • The first line contains the swimmer’s name and age as well as how many individual (Ind) and relay (Rel) events Jane is entered to swim in the upcoming meet. In the example above, Ind/Rel: 2 / 2 means the Jane is swimming in two individual events and two relays (the maximum for a summer league meet). The "47" is meaningless - just ignore it.
  • For the 2nd through 5th lines above, the numbers to the right of the events that look like fractions (e.g. “2/5”) after the event names indicate the Heat / Lane that Jane will be swimming.  In the example above, for Event #5 [Girls 9/10 100 Medley Relay (4)] Jane will be in Heat 1 and Lane 1.  In Event #17 [Girls 9/10 25 Free], Jane will be in Heat 2 and Lane 5.   Also since Event #5 and #79 are relays, the (#) indicates which leg she will be swimming among the 4 swimmers with her in the event. 
  • The time to the right of the event is Jane’s recorded personal best time for this event.  NT stands for No Time, meaning that the swimmer does not have an official time for the stroke/dist. In the example above, Jane has no times for any events other than #59 (Girls 9-10 25 Breast) in which she has a time of 25.47 seconds

 

Now, using a black sharpie, let’s use this information to mark Jane’s arm, like this:

E

H

L

S

 

5

1

1

Medley Relay (4)

 

17

2

5

25 FR

 

59

4

1

25 BR

 

79

1

2

Free Relay (2)

 
         

The column headers stand for E = event, H = heat, L = lane, S = Stroke

If you are experienced with swim team and know how to write your child’s heat/event/lane/stroke on their arm or are clear on how to do it after reading above, please do so before arriving at the pool as it really helps the bullpen parents.

If you are new to swim team and have no idea how to mark their events after reading the info above, please arrive a little early (e.g. 5:15 PM) and volunteers in the bullpen can assist. This is where having your own Sharpie will really help speed up preparing the swimmers for the meet.

 

Additional Hints & Tips

 

  1.  Around 2:00 - 3:00 PM on meet day, the meet entries for our swimmers will be posted to the booster club website at http://www.roswellrapids.org.
     
  2. Please wait to apply sunscreen to the areas of the swimmer's body that will be written on (e.g. shoulder and arm) until after the info is there. Sharpies don't work very well on sun-screened skin.
     
  3. Please also use your Sharpie to write your child’s first and last name on one of their shoulders so that it is visible. Please encourage even your older swimmer to do this. Having the full name (i.e. "Joe Smith" as opposed to just "Joe") helps our bullpen parents and timers correctly identify swimmers. This makes sure the right child gets to the blocks and the right time is recorded for your swimmer by the timer

 


Swimmer Arrival Info For Home Meets
Please have your kids at our home pool at 4:00 PM sharp

 

Swimmers (and you) should be hydrating throughout the entire day.

Swimmers need to go directly to their bullpen upon arrival for positive check-in with the bullpen parents (Please insure you personally check-in your younger swimmers with the assigned bullpen parent for your child's bullpen).

Remind your swimmers to stay in the bullpen during the meet. If they can’t be found, they will miss their events. Only bullpen parents should remain in the bullpen area during the meet. All other parents will be asked to leave and find seats in the general seating area of the pool.

Please use your Sharpie to write your child’s first and last name on one of their shoulders so that it is visible. Having the full name (i.e. "Joe Smith" as opposed to just "Joe") helps our bullpen parents and timers correctly identify swimmers. This makes sure the right child gets to the blocks and the right time is recorded for your swimmer by the timer.

The line-up will be posted in the early afternoon on our website (you will receive an email when it is posted). Swimmers will be listed in alphabetical order with their event information listed below their name.

If you are experienced with swim team and know how to write your child’s heat/event/lane/stroke on their arm, please do so at home as it really helps the bullpen parents.

If you are new to swim team and have no idea how to mark their events, please make sure you have read the section above entitled "How to Mark Your Swimmer's Arm".

If that doesn't make sense, please arrive a little early (e.g. 3:45 PM for home meets) and our bullpen parents can assist. This is where having your own Sharpie will really help speed up preparing the swimmers for the meet.


Please wait to apply sunscreen to the areas of the swimmer's body that will be written on (e.g. shoulder and arm) until after the info is there. Sharpies don't work very well on sunscreened skin.
 


What is the difference between the IM and the Medley Relay?

  • IM (Individual Medley) is an individual event swum in the middle of the meet and stands for Individual Medley. One swimmer performs all four strokes consecutively in a specific order. The IM is always swum in the following order: butterfly(FL), backstroke (BA), breaststroke (BR), and freestyle (FR). Only 7& Ups swim IM
  • The Medley Relay (MR) is a relay event with a different swimmer for each stroke. Only Only 7& Ups swim the Medley Relay (i.e. 6 & Unders only swim Free Relay). The Medley Relay is always swum at the beginning of our meets. The Medley Relay consists of the same strokes as IM, but the order is different. The Medley relay order is backstroke (BA) , breaststroke (BR), butterfly(FL) , freestyle (FL). Note that BA, BR, FL, FR is in alphabetical order. Only 7 & Ups swim Medley Relay.
 

 

Volunteer Arrival Info

If you are volunteering in the meet, please check-in promptly at the designated time for your position with our volunteer coordinators. Prompt arrival will help us get the meet started on time.

Our volunteer coordinator Marcia Godoy (volunteers@roswellrapids.org) and our volunteer check-in crew will be under the red UGA tent at volunteer check-in table. You must check-in with Marcia to receive credit for your volunteer halves. First-half Timers – don’t forget you have a 5:00 PM meeting with the judges/timers coordinator.

If unsure of your volunteer check-in time, please look at www.roswellrapids.org to verify when you should be at the pool. Please remember that the end times for all volunteer jobs are estimates. The meet may run long.

 

 

Volunteer 1st/2nd Half Etiquette

For first-half volunteers, please do not leave until relieved by your second half replacement. An announcement will be made over the speaker system to let 2nd half volunteers know when to report. If your 2nd half replacement is late or missing, please let the volunteer coordinator know ASAP.

Second-half volunteers should remain until the end of the meet or until you are dismissed by the volunteer coordinator.

If you are getting bored at the meet and don't mind working an extra half, please ask Marcia Godoy if she needs any help. We notice the families that always offer extra volunteering, and it is always greatly appreciated (our Rapids families are good folks).

 

 


Inclement Weather

We need everyone to come to the meet even if the weather looks bad. If we do not have enough swimmers to start the meet, we will forfeit. League rules require us to make every effort to swim the meet as scheduling a make-up date is almost impossible due to the briefness of our season.

We will not swim in dangerous weather; however, the meet will be swum in rain if no thunder/lighting is present. We will try to swim around bad weather if at all possible. If it becomes obvious that we cannot start or continue the meet due to weather, we will announce that the meet has been called after at least a 30 minute delay.

During rain delays at home, we will move the swimmers indoors into the adjacent Bill Johnson Community Activities Building (BJCAB). We ask all parents to wait there as well so that we can restart the meet quickly if weather permits.

 


What should my swimmer eat, if anything, before the meet?

1-2 hours before the meet, try to feed your swimmer something with protein and carbohydrates- a popular choice is pasta with chicken or a sandwich.

A dehydrated swimmer is a slow and unhappy swimmer. Swimmers should drink plenty of fluids in morning and afternoon on the days leading up to the meet, especially the day of the meet, and they should continue drinking water during the meet. Water is always the preferred liquid of choice.

Parents that are volunteering should also drink plenty of fluids in preparation for the meet and during the meet as your job will most likely be sunny and hot.

 


What should you bring to the meet?


Swimmers and parents should always be prepared for sunny and rainy weather. June days are fickle and can quickly change in condition.

Make sure all items you bring to a meet are well-labeled with your name or your swimmer's name so they can be returned if found after the meet.
Any items accidentally left in the Rapids bullpen will be placed in the lost & found at the pool.

For the swimmer:

  • At least two towels
  • Flips-flops to walk on-deck, to the bathroom or in the bullpen.
  • Sunscreen
  • Swimsuit, goggles (an extra pair is a good idea) and swim cap           
  • Something to entertain your child
  • Games, books, crayons & coloring book - anything they like (No electronics please– they don’t mix well with water)
  • Dry clothes to change into after the meet

 

For the parents/spectators

  • Folding chairs
  • Sharpie (Black) - to write your swimmer’s name and events
  • printed copy of your swimmers meet entries (from the team list posted on the site before the meet)
  • Sun gear and sunscreen (the first few hours of the meet can be very sunny and hot)
  • Rain gear (in case of wet weather - we do swim in rain if there is no thunder/lightning)
  • Cash for concessions and merchandise or plenty of snacks and drinks to keep your swimmer hydrated and happy
  • Camera/Video Recorder
  • Lots of positive energy. Swim meets can be stressful and chaotic at times. Please help us make the swim meet a success by bringing your best attitude.

 


How long will the meet last?

Plan on a minimum of three hours after the start of the meet. Rain delays, unannounced swimmer no-shows, missing parent volunteers and technical meet difficulties will obviously lengthen the meet.

Also larger meets will last longer because we will have more swimmers. For example, the Windward Meet will be our largest meet of the year and will have ~300 swimmers in the meet as opposed to our smaller meets that might only have 200-250. Those extra swimmers can add another 30 minutes to an hour to the meet.

Rapids Warm-ups start at 4:00 PM when we are the home team.  Barring any delays, the meet is supposed to start at 5:30 PM and run until about 9 pm.

Note: The 6 & Unders swim only in the first half of the meet and are usually finished by 7:00 to 7:30 PM, so don't volunteer for 2nd half if you only have 6 & Unders and are planning to take them home when they have finished swimming.

Alternatively, if 6 & Unders parents have someone to take their swimmer home for them, the 2nd half may be a better choice for your volunteering.

 


How will my swimmer know when to report for his/her race?

Each age-group will have a "bullpen" and the bullpen parent volunteer will help line up the swimmers before each race. The kids will need to stay in their age group bullpens for the duration of the meet! Bathroom visits should be coordinated with the bullpen parent.

It is imperative that swimmers stay in the bullpen area so that the bullpen parents can easily and efficiently find your child. Please insure you discuss this with your swimmer(s) before bringing them to the meet and remind them to listen to their bullpen parent.

It is unfortunate when a swimmer misses their event because they were not in the right place to be lined up or were not listening. The bull-pen parent position is a challenging job; let’s make every effort to make it as easy as we can for our parent volunteers.

 


When will my child get official results/times from the meet?

Official results are usually sent out the day after the meet. Ribbons will be available at practice the day after the meet in the team ribbon folder box. Each Rapids family will have their own folder.

The coaches will know where the team ribbon box is so just ask them if you can't find it.

 


What To Do Before You Leave The Meet

Please do not let your swimmers leave the meet early without letting the Head Coach know. Most swimmers will be in relays, and an unexpectedly absent swimmer at the end of the meet may cause us to cancel a relay entirely.

Please be a good team member and help us prevent someone's early departure from turning into three additional unhappy swimmers left without a relay.

Before leaving, please help your swimmer(s) clean up any trash they have left in the bullpen area.

If you don't clean up after your swimmer/family, our other volunteers end up doing it for you.  Be a good team family and do your part before you leave the meet.

 


When will ribbons be available from the meet?

Ribbons will be usually be available at practice the day after the meet. We keep them in a ribbon folder box at the pool. Each Rapids family will have their own folder.

The coaches will know where the team ribbon box is so just ask them if you can't find it.