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Job Descriptions

Swim Meet Volunteer Jobs

Jobs that would be good for new Aqua Jet families: 

Snack Bar Set up:  Set up snack bar prior to home meets and events.  (On the job training provided). Snack bar coordinators will contact you with further instructions and arrival time. 

Snack Bar Worker:  Sell food and drinks at home meets.  Breaks down concession stand at the end of the meet.  (On the job training provided).  Snack bar coordinators will contact you with further instructions and arrival time. 

Grill Master:  Grill the meat!!! 

Clean Up:  Return the pool and pool deck back to the condition it was in before the meet.  (On the job training provided).  Maps and instructions are on this website. You must be on deck ready to assist clean up at the end of the meet.  End time will vary based on the number of meet entires.  For Wednesday meets this can be as late as 9:30 pm.    

Parking Lot Czar: At every home meet this position controls the Lakes parking lot traffic. Home team is not permitted to part in the Lakes parking lot. Aqua Jets parents are asked to park along Cheltenham Circle.

Ribbons:  Put labels on ribbons throughout the meet. (On the job training provided).  Can be a good position for those with small children who need some attending to during the meet.  

Runner:  (Don't worry you actually walk) Give time cards to the Timer in each lane.  Deliver DQ cards to computer operations. (Minor on-the-job training needed). Wear your sneakers!  This is a very active job.  

Assistant Clerk of Course: Organize the swimmers in the waiting area before their event. Seat swimmers in the order in which they will swim their event by lane and heat. Check that time cards are filled out completely and correctly. (On the job training provided.)

Team Area Monitor: Ensure our kids are safe at meets.  When we are at home, at the Lakes Pool, we need to make sure our kids are safe in the grassy areas, not near the water and staying away from the parking lot.  

Timer: Collect the time card from the swimmer prior to a race and ensure the accuracy of information on the card.  Time and record the time for each swimmer in the designated lane. (On the job training provided).

Relief Timer/Runner:  Relieve the timers and runners as needed.  Check in regularly with timers and runners to see if they need a break.  Offer them water!  

Floater: Fill in as needed as requested by Volunteer Coordinators, Team Rep, or Coaches.  This can be any job that is needed.  You will be required to check in throughout the meet with the volunteer coordinators to see what help is needed.  

Jobs that would be good for veteran Aqua Jet families and/or families with older children:

Head Timer:  A position ideal for a veteran timer. Head timer calls for and gives Timer's meeting approx 30 minutes prior to the start of the meet (notify announcer to gather timers at specified location). Timer's meeting notes can be found in the timing watches box, as well as on Volunteers Page. During the meet, Head Timer ensures all timers' watches are cleared before each race, signals starter timers are ready, and assists timers if their watches fail to start once a race has begun.

Clerk of Course:  Organize the swimmers in the waiting area before their event. Seat swimmers in the order in which they will swim their event by lane and heat. Check that time cards are filled out completely and correctly. (On the job training provided.)

League Training Required - Must have certification and be approved to sign up for these roles:  (Please reach out to Ryan Barker if you are interested in certification requirements)

Referee A position that requires certification by the Colonial League.  To be eligible to be a referee, an individual must be recommended by the Team representative.  In addition, the candidate must be certified as a stroke and turn judge as well as a starter and have knowledge of all deck official positions and meet administrative responsibilities.  (League training/certification required)

Starter:  A position that requires certification by the Colonial League.  To be eligible for the position of the starter an individual must have worked one season as a Stroke and Turn judge.  The Starter is responsible for the correct start of each event during a meet. (League training/certification required)

Stroke and Turn Judge:  A position that requires certification by the Colonial League.  The responsibilities include: watching each lane during each event to determine if the stroke and turns are being completed correctly and completing DQ cards for swimmers that have been disqualified from a particular event.  (League training/certification required)

Committee Lead Roles (up to 6 points) 

Job Title Name Confirmed? Points
Snack Bar Lauren Lee and Mike Long yes 6
Snack Bar Setup Lead Joe Donodoni yes 6
Ice Runner Ashley Campbell yes 6
Head Runner Marian Arcelay yes 6
Head Clerk Allison Mulieri   6
Fundraiser Cards Julie Elliott yes 3
Treasurer Lou-Ann Delaney yes 6
T-shirts Nancy Latimer yes 6
Volunteer Coordinators

Caroline LeCount, Becca Zur

yes 6
Computers Jeff Bennion, Kelly Wenner yes 6
Banquet Lead Lisa Atkins yes 6
Snack Bar Shopper Emily Hanlin, Wendy Adler yes 6
Events Coordinator Alison Ferner yes 6
Officials Coordinator Ryan Barker yes 6
Thank you Notes Erica Hamblin yes 3
Photographer Lead Evan Thomas yes 6
Spirit Wear Daiana Dorman yes 4

Snack Bar Shopper and Ice Runner - Food Pick Up & Delivery and Standby:  Purchase concession items as decided by Concessions Committee chairs prior to swim meet. Deliver purchased items to pool. Submit receipts to Aqua Jet treasurer for reimbursement. (No training needed).   This position will vary depending on what kind of meet it is (A Meet, Time Trial or B Meet).  Some meets have more food to be picked up prior to the meet (bagels, breakfast burritos, etc.).   Depending on the meet, this position will be on standby during the first 1/2 or 3/4 of the meet in case a last minute concessions errand needs to be run.