Job Descriptions

Positions Great for New Families

Set-up Crew (3): Required for home meets only and includes setting up team areas and the officials area as well as putting up backstroke flags.  These volunteers will need to arrive by 4:00 pm for Wednesday home meets arrive and by 6:30 am for Saturday home meets.

Ice Delivery & Water for Volunteers (1): This volunteer will be responsible for purchasing ice on Saturday mornings or Wednesday afternoons. They will need to deliver to pool by 7:00 am on Saturday and 4:00 pm on Wednesdays.  They will then fill the volunteer water coolers with ice and water.  Periodically check the coolers and refell as needed for volunteers.

Concession Stand (4): These volunteers will set up, operate and clean up the concession stand at home meets. Instruction will be given by the Volunteer Coordinator. This position requires arriving at home meets at least 1 hour prior to the start of the meet and remaining until the concession area is cleaned up. (Good position for someone who might have younger children who could stay with him or her while they work.)

Card Distributors (2): Make sure time cards are labeled and hand out cards to swimmers prior to their events. (This is a good position for someone who is good with names and faces or who knows or wants to get to know a lot of the swimmers.)

Timers (9-12): There are three timers required per lane. One of the timers assigned to each lane will be the Head Lane Timer and will verify the name of the swimmer and record the three times on the swimmer’s time card. The other two timers are responsible for timing each swimmer assigned to their lane. Timers will start their watches when sighting the flash of the strobe used for starting the race. If there is no visible flash, then timers will start on the sound of the starting device. If the watch malfunctions, the timer will raise their hand and the Head Timer will switch watches with that person. The watches are stopped when the swimmer has touched the wall of the pool. 

Clean-up Crew (4): These volunteers will need to put away the backstroke flags and poles; return all chairs, tables and loungers to their daytime positions and clean up any remaining litter in the pool area. These people need to be at the meet when it is over and remain until the pool area appears as it did prior to the meet. There will be a schematic of the pool provided. (This is a good position for someone who might not be able to make it to the meets on time, but is able to stay a little late.)

Postions for Experienced Volunteers

Computer Operator/Data Entry (2): This volunteer will sit at the computer during the meets to input event results and DQ information for all swimmers into the computer at the meet. The 1st – 6th place times for each event are calculated by the computer. The cards are then divided by team and given to each team. They also print the score, meet results and ribbon labels for all the ribbons. (This position requires a minimum amount of training.) 

Clerk of Course (2): These volunteers will check in swimmers upon arrival for their events and place swimmers in their proper event, heat and lane assignments prior to swimming their event. There will be a Head Clerk of Course and two additional clerks (one provided by visiting team). Those volunteering for this position must arrive at the meet at least 45 minutes prior to the start of the meet and must remain in the Clerk of Course area until the swimmers are set up for the last race. (This is a good position for someone who is good with names and faces or who knows or wants to get to know a lot of the swimmers.)

Head Timer (1): This position is provided by the hosting team and is responsible for the distribution and collection of stopwatches at each meet. Review the responsibilities with the Timers and assigns Timers to each lane at all Home Meets. Starts back-up stopwatches in case one of the Timers has a problem with theirs. During away meets we will have one person assigned to the position of Head Timer for the Dolphins who will be responsible for the distribution and collection of the Dolphins stopwatches. The Head Timer is required to be at the meet at least 45 minutes prior to the start and remain until all stopwatches have been collected. This person is also responsible for the stopwatches until they can be returned to the Dolphins storage area at our home pool. (This is a good position for someone who is organized and can be at the meets early and stay a little late).

Timecard Runners (2): These positions are provided by the hosting team. There are three main jobs the runners perform. 1) Lead younger swimmers to their numbered lanes; 2) Distribute time cards to the timers in each lane and 3) Collect time cards at the end of each heat/event. These volunteers must be at the meet at least 30 minutes prior to the beginning of the meet and remain until the meet is completed. (This is a good position for someone who wants to get some exercise at the meets and is a fast walker. There is little preparation required, but it will keep you busy.)

Team Area Parent (1): This volunteer is responsible for managing the children in the team area to ensure that children are behaving appropriately at all times in the team area and addressing minor situations as they arise. These parents will also work with the Clerk of Course to locate children for events and announce upcoming events to children as needed. (This parent must be able to direct the swimmers and manage minor disciplinary issues).

Positions that Require CSL Training

Referee (1): Position provided by the hosting team. This is the senior official responsible for the overall conduct of the meet and for all other officials at the meet. The referee is required to be at the meet at least 45-60 minutes prior to the start and remain until the end of the meet. (This person must be certified by the CSL, and have completed two years as a Stroke & Turn Judge followed by two years as a Starter prior to certification as a Referee.) This person represents the meet not the team.

Starter (1): Position provided by the visiting team. This person is the next most senior official, responsible for starting each race. The Starter is required to report to the Referee upon arrival and be at the meet at least 45-60 minutes prior to the start and remain until the end of the meet. (This person must be certified by the CSL and have completed two years as a Stroke & Turn Judge.)

Stroke & Turn Judges (4): Two people from each team are present at each meet. Stroke & Turn Judges ensure that swimmers adhere to the rules of the strokes and that all turns and finishes are legal. Swimmers will be disqualified if they swim the stroke incorrectly. The judges are required to report to the Referee upon arrival and to be at the meet at least 30-45 minutes prior to the start and remain until the end of the meet. This person must be certified as a Stroke and Turn judge by the Colonial Swim League. (The League runs training sessions for S&T each year. Good position for someone knowledgeable about swimming strokes and techniques. This person needs to be totally focused on each event.)