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Appointed Positions

Membership Chair

  • Attend monthly SSST Board Meetings.
  • Generate membership reports via the team website, and maintain current VSA roster.
  • Excellent working knowledge of the Team Unify website is a must.  In addition to generating reports, Membership must also be able to solve problems with online registration and track payments and registration for team families, old and new.
  • Attend and speak at informational Parent Meetings.
  • Is the “Face of the Team” in answering inquiries and concerns from prospective and current families, via phone, email and in person.  Therefore, a customer service component is necessary for this position.
  • Expected to participate in all Board supported events and programs throughout the year.
  • Is responsible for Fall, Summer and Spring Clinic registrations, as well as potential Fall Invitational Meet registration. 
  • Manages Wait Lists for all programs. Maintains contact with families on wait list status. 
  • Spring and Summer registration begins in January and runs through June.
  • Fall registration will begin in August and wrap up in September.
  • Point of contact throughout entire calendar year regarding any and all SSST registration and membership inquiries.
  • Ability to be readily available for any and all registration/membership inquiries that come through the system, personal email and phone.
  • Monitor midnight summer registration window.
  • Ensure and maintain resident to non-resident ratio for Fall, Summer and Spring registrations.
  • Manage registration/membership reports for the team as well as VSA rosters in the summer.
  • Works closely with Job Coordinator during Summer registration to be certain families have been assigned jobs.
  • Works closely with Treasurer throughout Spring, Summer and Fall registrations to ensure all payments are received in full.
  • Responsible for following up with those families who are negligent with payment.

 

VSA League Representative

  • Attends monthly SSST Board meetings
  • Attends monthly VSA meetings, 
  • Represents SSST opinions on league rules and advocates for our team.
  • Championship League Meet oversight and League Job management
  • Expected to participate in all Board supported events and programs throughout the year.

 

 

Jobs Coordinator

  • Oversees job assignments and coordination for Dual Meets, Invitationals and Championship League Meet.
  • Attends monthly SSST Board meetings
  • Manages job positions at meets
  • Communicates with families regarding job responsibilities
  • Inputs all job information to the Team Unify website prior to registration.
  • Communicates with various committees to determine volunteer needs for summer swim season.  Establishes job distribution for the season.
  • Expected to participate in all Board supported events and programs throughout the year

 

Coaches Liaison

  • Coach recruiting and hiring, interviews, management and support.
  • Point of contact for Parents and Coaching staff
  • Works closely with Board, Parents and Coaches to ensure a positive environment for all.
  • Oversight of Little Stinger Program and coaches
  • Creates Junior Coach schedule and ensures adequate junior coach staffing
  • Assists with Spring Clinic and Fall Clinic planning. 
  • Oversees budget and payroll of coaches, deck coaches and junior coaches

 

 
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