Volunteers are imperative for the swim meets to run. Each meet requires the coordinated effort of many parents. Meets held at Dublin Swim Center have additional needs. Every family will be required to work 6 out of the 8 meets this season, if you sign out for 2 meets due to vacation, you will likely work all the meets you are here.*   Each home meet has a requirement of 46 people while away meets need 26 to run efficiently, and allow for parents to work 1/2 a meet.    Please make sure you check in with me at the beginning of the meet, if you have signed up to volunteer for the meet.  Please do not have a friend check in for you, I need to be able to discuss any possible changes to your position.  I am happy to accept a text to check in, as long as you let me know what your position is.   If you have any questions about volunteering please contact:  

Natasha Giannini:  email: anmlrn@comcast.net  or text:  510-331-8108


Introduce the swimmer’s team, first name of swimmer, lane they will be swimming in, stroke, age group, and other pertinent information while keeping the meet moving at a smooth, but rapid pace. We need 2 announcers per meet, one for the first half, and one for the second.  


In charge of getting the swimmers to their marks and sounding the horn. In case of a false start, the Starter is in charge of sounding the horn again to stop all swimmers. The Starter will work in conjunction with the Head Timer assuring that all lane timers are ready to begin each heat. Two starters are needed per meet each working a half.  


This person will get ice (from Wave staff) before the meet starts and fill the coach's cooler with bottled water.  The team will provide bottled water (which will be stored in the shed at swim center).  Water is for coaches, timers/recorders/ stroke an turn judges/computer folks,  etc. (any other volunteers that want water) The hospitality person will offer water/and snacks to coaches.    Water should be offered around 930, then a snack should be offered to the coaches, etc at the break.  Water could be offered again around 1130, or so.  


In charge of overseeing lane timers. Head Timer will carry extra stopwatches in case of a lane timer watch malfunctioning or other unforeseen problems. Will hold a meeting before each meet to explain lane timer procedure and clarify any questions that exist. Works hand in hand with Starter in making sure all Timers are ready for each race. We need 2 head timers per meet, one for the first half, one for the second.  


All Timers will meet prior to the meet with the Head Timer to make sure that all Timers are present and to answer any questions Timers may have. In each lane there will be one Timer from each team. Timers will time the swimmer in their lane and then give the average time to the Recorder/Runner. If one watch fails then use one of the Head Timers back up watches. Sixteen timers are needed for each meet and each timer will be expected to time for half the meet.  


A Stroke and Turn Judge will be provided by each team, Judges must watch all swimmers to make sure that swimmers touch the edge with two hands during all breast stroke and butterfly turns, during relays so that no swimmer enters the water before their teammate touches the wall, and to check for proper stroke technique. High school definitions of strokes will apply except as rated by the league rules. If a disqualification occurs, it should be recorded and submitted to the scoring table. Slips are turned over to coaches at the end of a meet. Two Stroke and Turn judges are needed for each meet. Each judge works half the meet. The Tri-Valley Swim league will provide training for all Stroke and Turn Judges. We need 2 judges per meet.


Each age group parent will be given a green apron, which indicates the age group they are lining up and a full copy of the league meet forms. Children should be gathered five to six events before they are due to swim their event. Any line up problems should be directed to the coaching staff. Once children are gathered, escort them to their lanes and line them up for their event. Eight Super Parents are needed for each meet. Each Super Parent working only a half. *Super parents should have a child of the age they are signing up for. 


Recorder will sit behind Timers and write down times for swimmers in their lane for every event. These will then be transferred to the Runner/Recorder sheet. We need 2 lane recorders per meet.

Shift 1:  Medley Relay (MR), Freestyle (FR), Butterfly (FLY)

Shift 2:  Individual Medley (IM), Backstroke (BS), Freestyle Relay (FR)


Assists in setting up or taking down of equipment (table, chairs, EZ-ups, etc.) at home swim meets. Twelve volunteers are needed for each meet. 

*Consequences for no show/not signing up for your requested amount of shifts:  may jeopardize their child swimming in the next meet.