Annual Jobs

Job Descriptions -  2021 Annual Jobs 

Please contact our Jobs Coordinator, [email protected] if you are interested in taking any of the open roles.
  • Welcomes opposing team
  • Announces results during home meets
  • Makes general announcements
  • Adds commentary when appropriate

Auction Dinner Host 

  • Host and plan our biggest fundraiser of the season
  • Coordinates catering, music, tables, decorating, and manages a team of volunteers to assist with the details
  • Works closely with, and receives support from, the Social Events Coordinator


  • Keeps track of records and ribbons
  • Develops awards and recognition program
  • Distributes awards to swimmers, including at year-end awards ceremony
  • Coordinates ribbons and ribbon workers for home meets
  • Brings ribbon file box to away meets
Best Times
  • Maintains the best times board including but not limited to printing reports after each meet and updating the board as quickly as possible
  • Works with coaches and places orders for best times incentives to be delivered to swimmers

Head Desk (Offsite) 

  • Must be available to work at certain times for each away and home meet assigned; averages about 5 hours of work (Monday-Wednesday for Wednesday meets or Wednesday-Saturday for Saturday meets)
  • Prepares events files; coordinates swimmer seeding with coaches; collaborates on meet files with opposing team to create completed meet sheets
  • Prints meet sheets to post at pool; publishes meet sheets online
  • Brings computer/programs/printed lane sheets to pool before meet start
  • Prepares post-meet report, check for records; upload meet results onto DCSL website
  • Maintains meet supplies 
  • Attends relevant League meetings
  • Invitational meet participation - including promoting, registering swimmers, collecting and submitting fees, coordinating parent participation

Head Desk (On-Site) 

  • Arrives at home meets before meet begins (1/2 hour before meet start) and works until end of meet
  • Runs computer during meet and coordinates with timing system
  • Maintains and administers meet paperwork (lane sheets, DQ slips, officials boards)
  • Supervises meet entry process (handling late additions/no-shows)
  • Reconciles timing results throughout meets; ensures meet results are recorded properly 
  • Prints results for announcer and labels for ribbons
  • Prints meet results and posts at meet

Head Lane Clerk 

  • Arrives before meet and works with junior coaches to ensure all 6U and 7/8 swimmers are lined up for races; works through 7/8 free relay

Head Referee 

  • In charge of running all home meets 
  • Must attends officials' clinic (May 15, 2 PM @ Springwood)
  • Duties include: advising stroke & turn officials, whistling swimmers to starting block, observing all heats, reviewing DQs, adjudicating disputes and scoring issues

Jobs Check-In Manager 

  • For every home and away meet, prints meet job lists and meet sheets
  • Arrives at every meet ½ hour before meet start and works through 7/8 backstroke race
  • Checks meet job workers in; assigns floaters as needed
  • Assists Head Lane Clerk with swimmer placement for all 6U and 7/8 races through backstroke races

Set-Up Coordinator 

  • Ensures set up of home swim meets
  • Must arrive by 3 PM for Wednesday home meets and 6 PM on Fridays before Saturday home meets
  • Supervises/organizes set-up crew to set up tables, chairs, ropes, blocks, etc. (set up takes 2-3 hours)
  • Works with Meet Director to ensure pool is "meet ready" by starting time

 Snack Bar Shopper 

  • Shops Costco, Safeway, and Amazon for snack shack as needed
  • Purchases and ensures delivery of ice and other time-sensitive foods one hour before home meets
  • One shopper must be available for last-minute shopping runs in the 2 hours before home meets
  • Possibly picks up pizza during meets (or arranges for delivery)

Snack Bar Manager 

  • Create menus and order food and supplies for the snack bar
  • Opens, closes and oversees the running of the snack bar during home meets
  • Keeps records of expenses and income
  • Works with Treasurer and Fundraising coordinator as needed


  • Announces and starts each heat at home meets
  • Must attend an Officials' clinic
  • Works with Meet Director to move quickly and efficiently from one heat to the next

Stroke and Turn Official  

  • Judges swimmers' strokes and turns at home, away, DCSL, and Walnut Creek All City Meet
  • Must attend an Officials' clinic (May 15, 2 PM @ Springwood)
  • Works out a suitable schedule with other S/T officials to work approximately 2.5 hour windows at approximately 8 meets

Take-Down Coordinator

  • Stays after home meets to ensure take down and clean up
  • Organizes take-down crew to take down tables, chairs, ropes, blocks, etc.
  • Works with lifeguards, Meet Director and Pool Manager to ensure pool is properly closed or converted to regular swim use

 Timing System Administrator 

  • Runs the timing system at all home meets (training will be provided)
  • Set-up and take-down of the timing system at home meets

Video/Photo Coordinator

  • Takes pictures throughout the season
  • Coordinates and produces team video for viewing at the end of the season award dinner
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