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Parent Volunteer Requirement

(Information subject to change)


At least one parent or guardian is required to serve as a volunteer during one half of each meet in which his/her child participates. Each family is required to serve no more than 15 volunteer hours throughout the season.  This can include time volunteering at meets and social functions. Each family will need to pay a one-time $150.00 volunteer deposit at swimmer registration or prior to the Shark's first practice, scheduled for May 27th.  The volunteer deposit will be returned to the family at the end of the season if the volunteer commitment has been met.  The volunteer commitment of 15 hours per family does not include the All-Star meet.  If you swimmer is participating in the All-Star meet, additional volunteer hours will be required.

Volunteering throughout the season is critical to a successful season, and our needs are many.  When you go to the Sharks website at under the events listing, you will see a list including that week's swim meet.  Under the meet info will be two buttons.  One to register for the meet the other to select a volunteer assignment.  When you select the “Job Sign Up” button you will see a list of all available jobs for that weeks meet.  If you are interested in a specific job make sure to register early as once the jobs are taken you cannot sign up for it.  No jobs will be guaranteed for any volunteer, and All jobs will be broken down into “first half” and “second half”, so if you know you must arrive late or leave early select a job for the half you will be there.  

 Typical volunteer needs for running meets include:


SAFETY MARSHALL:  Safety Marshalls are responsible for insuring safety on deck, bathrooms, other pool areas, and working with lifeguard staff.


CONCESSIONS:  During meets, Concessions Volunteers post prices, collect money, and maintain stock of food and beverage items. 

CLERK OF COURSE:  The Clerk of Course stages swimmers in their assigned lanes and advances them on the deck as their heats/events approach.  The Clerk of Course is also responsible for notifying Timers and the Starter of deviations from the program, such as combining heats or moving of swimmers.  


HEAD TIMERS:  The Head Timer meets with timers from other teams 15 minutes prior to the first event, making sure that all timers are supplied with working stopwatches and that they understand what is expected of them.  During the meet, the Head Timer makes sure all timers are ready at the beginning of each and every heat/event and signals the Starter that they are ready. The Head Timer uses two watches during each heat/event to serve as backup devices should any of the timers’ watches fail. 


TIMERS:  Timers are responsible for checking to be sure their watches are functioning prior to taking their posts.  Typically, there will be three timers for each lane.  One timer is responsible for writing down the times of all three watches for every heat/event, even if the swimmer is disqualified.  The timers will also check the name of the swimmer against the name listed on the score card, for EVERY swimmer.


RUNNERS:  Runners take completed score cards from the timers, and DQ slips from the Officials, at the end of each event, to the scoring table. 


IT ASSISTANTS:  are responsible for recording (and verifying) times from score cards into the computer software package.  


RIBBON WRITERS:  Ribbon Writers are responsible for placing labels on the appropriate ribbons and filing them for delivery to each team


OFFICIALS:  All officials (Starter, Referee, and Stroke and Turn Judges) are certified through an FSSL Clinic prior to the season start.  Officials must know the rules set by the FSSL and apply them consistently.  The Starter announces and signals the start of each heat/event using an electronic starting system.  The Referee oversees the other officials and timers, and has the final say in any disqualification disputes.  The Referee and Starter work together to ensure fair starts for each heat/event.  Stroke and Turn Judges are responsible for watching all dives, turns, strokes, and finishes for each and every heat/event, identifying rule infractions and clearly articulating them as disqualifications.   For the 2019 season each Stroke and Turn judge must undergo training with the FSSL.   


SET-UP/TAKE-DOWN:  On the night prior to meets, the Set-Up volunteers must rope off areas, set             up chairs/tables, setup tents/canopies, install backstroke flags, install lane lines (with lane numbers),            prepare  concessions area, and prepare for the audio/starting system area.  (Posting lane numbers on        staging chairs, placing the event number pad, and putting up tents/canopies can be postponed until the     morning of the meet in cases warranted by the weather.)  Of course anything that is set up needs to be        taken down at the end of meets, in addition to emptying garbage and cleaning the pool deck


STARTER and SOUND SYSTEM COORDINATOR:  The Starter and Sound System Coordinator stores our sound and starting equipment and coordinates the set-up and take-down of the equipment prior to our home meets.  The Starter and Sound System Coordinator ensures all equipment is operational before and during meets, and typically runs the equipment during home meets.  This may entail purchasing (with swim team funds) duct tape, caution tape,