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Untrained Volunteers

UNTRAINED VOLUNTEER POSITIONS

These positions do not require any previous training

 

Clerk of Course Volunteers

Bull Horn Operator: One volunteer needed for each half. This person will be in the clerk of course area and will use the bull horn to call swimmers for each race. The clerk of course runner will deliver the swimmer cards to the bull horn operator. The bull horn operator will call out each child's name, working with the mite/midget parent to line up the children correctly in their heats.

Mite/Midget Parent: One volunteer needed for each half. The volunteer should report to the clerk of course area as soon as the first mite/midget races are called to the clerk of course. The mite/midget parent job is to keep order among the mite and midget swimmers as they wait in the clerk of course area. Swimmers are called to the clerk of course well ahead of their race, so there can be a considerable waiting period. The mite/midget parent should gather the swimmers in one area, have them sit down and wait patiently for their heat to be called.

Once the swimmer receives their card from the clerk of course, the mite/midget parent is in charge of lining up the swimmers on the benches in the correct lane and heat. They should keep the swimmers organized as the move forward in a timely manner. This is especially important as the younger swimmers need more direction. 

*This volunteer is only needed during mite/midget events.

Clerk of Course Assistant: One volunteer needed for each half. The clerk of course assistant helps the primary clerk of course organize the swimmers cards into heats and lane assignments for each event. 

Runners

Clerk of Course runner: One volunteer needed for each half. The clerk of course runner assists the clerk of course table by delivering heat sheet forms to the announcer and starter. The volunteer will also assist the bull horn operator in the clerk of course area handing the cards to swimmers as they are called for their heats. 

Card Runner Lanes 1-3: One volunteer needed for each half. This card runner is in charge of lanes 1-3 only. For all Midget, Junior, Intermediate and Senior races, the card runner collects the cards from the recording timer after each race and takes the cards to the head table.

During the Mite events, the runner will assist the 2 mite card runners. For all mite events, there will be a total of 4 card runners, two runners at the start area and two runners at the finish area. Two runners will take cards from the swimmers, and get them to the other runners at the finish end while keeping the swimmers in their proper heats/lanes as they move up to the blocks. The other two runners work the finish area, distributing cards to the timers and collecting the cards after the race. They will then bring the cards back to the head table. 

Card Runner Lanes 4-6. One volunteer needed for each half. This card runner is in charge of lanes 1-3 only. For all Midget, Junior, Intermediate and Senior races, the card runner collects the cards from the recording timer after each race and takes the cards to the head table. 

During the Mite events, the runner will assist the 2 mite card runners. For all mite events, there will be a total of 4 card runners, two runners at the start area and two runners at the finish area. Two runners will take cards from the swimmers, and get them to the other runners at the finish end while keeping the swimmers in their proper heats/lanes as they move up to the blocks. The other two runners work the finish area, distributing cards to the timers and collecting the cards after the race. They will then bring the cards back to the head table. 

Mite Card Runners: Two volunteers needed for each half. This is only for Mite events. For mite races, the mite card runners take the cards from the swimmers ready to race and walk the cards briskly to the timers at the opposite end of the pool. The runners distribute the cards to the timers making sure the cards are in order for the correct lane/swimmer. Once the race is complete, the runners will bring the cards back to the head table.

Bench Runners: One volunteer needed for each half. The bench runner walks swimmers from the benches in the clerk of course to the chairs behind the starting blocks and then helps the swimmers continue to move up the chairs keeping the swimmers in the right lanes and heat. This job is primarily important during the mite/midget events though even the older swimmers may need an occasional reminder to move. The meet will only run as fast ast the heats line up.

DQ runner: One volunteer needed for each half. The DQ runner picks up DQ slips from the Strokes and Turns officials once alerted (the ST officials will raise their hand to alert you), and then takes the slips to the Referee for his/her signature. Finally the slip is taken to the head table for recording. They will also take recorded slips to the appropriate coach.

Head Table Runner: One volunteer needed for each half. The head table runner posts the results of the meet after verification and takes a copy of the results to the announcer. The runner provides assistance to the head table as requested.

Head Table

Computer Assistant: One volunteer needed for each half. The computer assistant works with the computer operator at the head table and calls out card information for data entry.

Verifier: One volunteer needed for each half. Works with opposing team volunteer to verify correct data entry from cards, comparing swimmers to printouts. 

Timers

Timers: 9 volunteers needed for each half in 6 lane pool; 12 volunteers needed for each half in 8 lane pool. Timers time race events. There will be a brief timer meeting prior to the start of the meet at which the Head Timer will give instructions and provide stopwatches. Each meet has 3 timers per lane. One of the three timers will be a recording timer who is responsible for recording all three times on the swimmer's card. A runner will collect the card from the recording timer after each race.  

Ribbon Volunteers

Mite Heat Ribbon Volunteer: One volunteer needed for each half. Kanawha awards heat ribbons to the mite swimmer who wins each mite heat. The heat ribbon volunteer will visually determine the winner of each heat and give the winner a ribbon plus candy. The candy and ribbons are in a marked bag in the aquatics shed. 

Ribbon Volunteer: One volunteer needed for each meet. This job is performed the day after the meet. A KRA swim representative will bring the labels and ribbons to your house at the end of the meet. The ribbon volunteer should label and organize ribbons by last name and file them in the swimmer ribbon file folders located in the aquatics shed prior to the afternoon practice on Tuesday.

MIte Participation Ribbon Volunteer: One volunteer needed for each meet. This job is performed the day after the meet. All mites receive a participation ribbon for each event they swam in but did not place. A KRA swim representative will bring the labels and ribbons to your house at the end of the meet. The volunteer should label and organize ribbons by last name and file them in the swimmer ribbon file folders located in the aquatics shed prior to the afternoon practice on Tuesday.

Snacks and Drinks for Coaches

One volunteer needed for each away meet. This job is performed prior to the start of each away meet. The volunteer will gather provided snacks, drinks and cooler from the KRA swim team shed. Fill cooler with ice and bring all supplies to the meet location prior to the start of the meet. It is suggested that in addition to the provided supplies, the volunteer add at least one portion of fresh fruit (watermelon, grapes, etc) that cannot be purchased in advance. Swim reps will email specific instructions to each volunteer prior to each meet.