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Parent Board

Parent Board Positions and Job Descriptions

President (Elected Officer)

President: Felissa Lane since 2019

  • Act as CEO of the Team
  • Schedule meetings as needed throughout the year
  • Preside at all meetings of the Board and the Parent Association
  • Prepare agenda for each meeting
  • Ensure board positions are filled and active
  • Ensure coaching staff is robust and successful
  • Supervise all functions of the board and the association
  • Work closely with (head) coaches to ensure success of team
  • Send out regular email communications to all team members
  • Ensure Insurance Policies are up to date, paid and in effect
  • Act in partnership with Lower Makefield Township Park/Rec Director to ensure success of team and good partner/relationship with township
  • Coordinate schedules and policies regarding pool use with township
  • Attend LMT Park & Rec Board Meetings when Pool and/or Swim/Dive Team is on agenda
  • Voting Position


Vice President (Elected Officer)

Position held by Charlene Lawton since 2019
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Attend all meetings of the Board and the Parent Association

  • Preside at all meetings of the Board and the Parent Association when President is absent
  • Plan and execute pre season info session for perspective athletes/families
  • Plan and execute pre-season Team Open House
  • Act as liaison for new families
  • Keeps Team Website up to date
  • Fundraising Chairperson 
  • Facilitate “used” flipper sale/trade (usually held at Open House)
  • Voting Position
  • 2 year term is intended to be followed by a 2 year term as President


Vice President-Registrar (Elected Officer)

Position held by Brian Cohen since 2014

  • Attend all meetings of the Board and the Parent Association
  • Determine dates/fees for registration
  • Set up and run New Swimmer Evals - Date, time, location, process, volunteers, coaches, etc
  • Prepare the registration system – update dates/fees/any new instructions -  so that it is up and running when registration opens
  • Monitor registration numbers for swim and dive. Keep close eye on numbers in each age groups and talk to head coach about cut-off numbers in case we have to waitlist
  • Manage and extract swimmer lists from software as needed. (new swimmers, emergency contact list, updated swim & dive rosters so Team Manager software can be updated by coach in advance of season start)
  • Send roster to township so they can make sure all swim team members are pool members
  • Receive final rosters (squad assignments) from coach. Prepare rosters, checks (contact treasurer for them) & insurance release reports according to league specifications for annual league roster meeting.
  • Voting Position


Secretary (Elected Officer)

Position held by Sarah Weinstein since 2017

  • Attend all meetings of the Board and the Parent Association
  • Take minutes at board meetings and email them to the Board within 1 week.
  • Maintain the Bylaws
  • Purchase any supplies as needed
  • Oversee organization and off-season storage of team office
  • Distribute, collect and process all coach paperwork each season. Partner with Treasurer and Head Coach.
  • Voting Position


Treasurer (Elected Officer)

Position held by Randy Curtiss since 2018

  • Attend all meetings of the Board and the Parent Association
  • Act as guardian of the funds of the association; including reconciling/balancing bank account
  • Responsible for team budget (recap, plans, etc)
  • Issue 1099's in January to Coaches
  • Issue paychecks, reimbursements and pay invoices (as approved by Board)
  • Keep accurate records of receipts and expenditures
  • Report to board members about team finances
  • Prepare monthly bank reconciliation
  • Prepare and File annual tax returns (Form 990-EZ)
  • Voting Position


Past President

Position held by Sandy Borowsky since 2019

  • Attend all meetings of the Board and the Parent Association
  • Act as advisor to board


Record Keeper/Invitational Swim Meet Coordinator (Appointed)
Position held by Beth Farrell since 2019

  • Attend all meetings of the Board and the Parent Association
  • Coordinate all league sponsored invitational swim meets as well as job signups
  • Coordinate, communicate, post and record all swim records
  • Print Certificates for all record breakers to be distributed end of season

 

Team Spirit Coordinators (2) (Appointed)

Gold Squad: Erin Lotta since 2018
Blue Squad: Nancy Wisniewski since 2016

  • Attend all meetings of the Board and the Parent Association
  • Work with coaches to build spirit throughout season
  • Plan/Execute Annual Team Picnic/Team Meeting
  • Coordinate Spirit Wear and/or Team Gift, Caps, and Suits
  • Coordinate Senior Farewell (Blue & Gold & Dive)
  • Coordinate Pictures  (Individual and Team plus parent shots)

 

Swim League Representatives (Appointed)


Position held by:
Gold Squad: Position held by Karen Brown since 2016 
Blue Squad: Position held by Colleen Veitz since 2018

  • Attend all meetings of the Board and the Parent Association
  • Attend monthly league meetings (April - September) for discussion of league-wide issues and act as communicator between LBSL and LMT Board. Meetings currently held at Somerton Springs.
  • Attend all dual meets:
    • Documents workers from both teams.
    • Recap (audit) forms from meets (officials, coaches, etc)
    • Responsible for sign-off on home and away “official” meet sheets.
    • Mail home meet sheets to LBSL
    • Act a on-site coordinator/problem-solver


Dive Team Representative (Appointed)

Position held by Beth Gates. since 2019

  • Attend all meetings of the Board and the Parent Association
  • Attend monthly league meetings (April - September) and act as liaison between LBSL and LMT Board
  • Make sure all diving insurance paperwork is received from each diver.
  • Assemble roster on LBSL form
  • Take above paperwork along with completed roster and check for diver fee to league roster meeting (attending with coach) in June
  • Field parent questions pertaining to any non-coaching subject
  • Work with meet director and coach to ensure success of team
  • Send out regular emails to all team members re meets, volunteers, schedules, etc.
  • Notify parents of dive champs date/location. Collect fees, fill out LBSL champs roster and exchange fees for a check from our treasurer.
  • Attend league champs roster meeting (attending with a coach) in late July with roster and entry fee check.


Board meets 1/month
Board positions are normally held for 2 years (and can be extended if Board agrees)


Associate Board Members


Head Coach-Swim Team

Position held by Kathryn Mireles since 2015

  • Attend all meetings of the Board and the Parent Association
  • Instruct and teach all 4 competitive swim strokes.
  • Instruct and mentor assistant coaches in the safety and basic development of the athletes.
  • Attend Practices and Meets.
  • Write Meet line-ups for all dual meets
  • Make sure the entire coaching staff has a positive attitude and are role models to the athletes.
  • Maintain the general organization and development of the team
  • Send out weekly in-season emails re meets, schedules, etc.

 

Head Coach-Dive Team

Position held by Joe Costello since 2010

  • Attend all meetings of the Board and the Parent Association
  • Instruct and teach the basic skills of springboard diving.
  • Attend Practices and Meets.
  • When kids show coordination and  balance and are able to maintain a safe distance from the board, then they are taught more advanced skills.
  • Instruct and mentor assistant coaches in the safety and basic development of the athletes.
  • Write dive sheets for all divers that compete in meets throughout the season.
  • Instruct some basic stretching and dry-land exercises.
  • Make sure the entire coaching staff has a positive attitude and are role models to the athletes.
  • Maintain the general organization and development of the team


Meet Directors (2 per swim squad)
Runs logistics of each dual meet

Gold Meet Directors: Kara Martilotti, Louise Doucette
Blue Meet Directors: Megan Lyons meganlyons3@hotmail.com 


Officials/Head Table Coordinator: OPEN
This person manages staffing for Head Table and Officials; Set up Training each pre-season

Mouse Parent Coordinator: Charlene Lawton since 2018
Makes sure new mouse parents understand their role at meets. Explains relay and event sequences. 


Volunteer Coordinators (1 per swim squad)

This person is responsible for making sure each dual meet is staffed with volunteers to successfully run meet. Most of the work is done behind the scenes prior to the meets. Before each meet, this person is responsible to make sure all volunteers are checked in and performing their responsibility. This person makes sure each family fulfills their volunteer requirements.

Gold Volunteer Coordinator: Beth Curtiss
Blue Volunteer Coordinator: Sue Deutsch