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Swim Meets

2019 SHOREWOOD SWIM MEET JOBS

Shorewood will host four home swim meets this season. Each Shorewood swim family is required to volunteer to work at each home meet at which your swimmer(s) competes.  We also ask that you bring a concession item to each meet where you have a swimmer competing. 

To volunteer for a shift, use the job signup button found under the event on Team Unify.  There are lots of opportunities and options. No experience is needed to work at the meets (we will train you on-site).  

Here are descriptions of all the swim meet positions.  There also opportunities for you to help out at our social events.  Thanks for all your help and support – you, the parents, help make Shorewood Swim Team THE BEST!

Indicates KID-FRIENDLY jobs that are easier to do when you have young children.

 

AWARDS

  • (1 person) Meet at awards table at shift start for assignment. Area head is Joni Messner: joni430@aol.com.

  • (1 person) Distribute heat winner ribbons

  • (1person) Runner obtains result pages and labels from scorers and posts/brings to awards table

  • (1 person) Flips heat/event sign in balcony

  • (2-3 people in awards tent) Puts labels on ribbon; Sorts and distributes ribbons by event during meet; Sorts ribbons by teams at end of meet

CLERK OF COURSE

  • Report to COC tent at start of shift for additional directions and assignments. Kristan Sodergren is the area head (k.sodergren1025@gmail.com)

  • Checks-in and seat swimmers prior to events according to race/heat

  • Release swimmers to blocks

  • Assists in moving younger swimmers to blocks

CLERK OF COURSE: KID MOVERS

  • Report to COC tent at start of shift for assignment. Kristan Sodergren is the area head (k.sodergren1025@gmail.com)

  • Provides additional support to COC during 10 and under event staging – especially relays.

  • Ensures the right 10 and under swimmers are in the right chairs behind blocks, and right side of the pool in the case of relays.

  • Assists COC to move young swimmers to blocks, especially during relays.

CONCESSIONS

  • Report to concessions stand at start of shift. Please contact Gloria Beach with any questions. (gloriajbeach@gmail.com)

  • Prepare and sell food

  • Distribute water to other volunteers

  • Clean-up in areas as needed

SET-UP/CLEAN-UP – CONCESSIONS

  • Report to concessions stand at start of shift. Please contact Gloria Beach with any questions. (gloriajbeach@gmail.com)

  • Assist with carrying/or return in food and equipment for concession stand

  • Set-up volunteer may be asked to pick-up bagels at Bagels Forever and/or Donuts at Pick 'N Save

  • For set-up, organize and prepare concession stand for operation during meet – for clean-up breakdown and clean up after meet

  • Assist with food sales during portion of meet

FLOATER

  • Report to volunteer table at start of shift. Leila Godkin is the volunteer coordinator (leilagodkin@yahoo.com).

MEET MARSHALL

  • Report to volunteer table at start of shift. Leila Godkin is the volunteer coordinator: leilagodkin@yahoo.com

  • Pick-up “marshall” vest

  • Early Shifts – 2 Posted outside of entrance gate and one posted on deck before and at start of meet – see volunteer coordinator for post during meet

  • Early marshalls welcome families and athletes to meet and inform where they may set up tents and canopies

  • Keep pool deck clear of tents and canopies

  • Meet marshalls - during meet one posted at COC entrance and 2 posted on deck

  • Ensure that only swimmers, meet officials, and coaches enter deck area around blocks and COC

OFFICIAL

  • Starter, stroke, and turn officials.  Must be certified. Tom Sheehan is the Head Official: tomorsue@charter.net

RUNNER (timer area)

  •  Report behind blocks at shift start for timer’s meeting and instructions. Please contact Kip Schick with any questions. (kschick@uwhealth.org)

  • Collect heat/race time-score sheets from each time recorder after completion of each race.

  • Deliver time-score sheets to scoring officials after each race.

SCORING ASSISTANT

  • Report to second floor meeting area at start of shift. 

  • Collect and organize time-score and order of finish/DQ sheets from runner

  • Assist scoring official to review time data and finalize results

TIME RECORDER

  • Report behind blocks at shift start for timer’s meeting and instructions. Please contact Kip Schick or Scott McKinney with any questions. (kschick@uwhealth.org) (scott.mckinney@supportuw.org)

  • Confirm athlete name at block

  • Record race times in assigned lane

  • Provide time-scores for lane to runner after completion of each event

TIMER

  • Report behind blocks at shift start for timer’s meeting and instructions. Please contact Kip Schick with any questions. (kschick@uwhealth.org)

  • Operate stopwatch and “dolphin” (similar to plunger) to measure athlete time for assigned lane

  • Provide lane time to timer recorder after each heat

TIMER/RECORDER BACK-UP

  • Report behind blocks at shift start for timer’s meeting and instructions. Please contact Kip Schick with any questions. (kschick@uwhealth.org)

  • Provide back-up to timers in event of stopwatch failure

  • Provide breaks and back-up to timers and time recorders during meet

FOOD BANK and RAFFLE

  • Report to volunteer table at start of shift.

  • Encourage and collect food bank donations from swim-team families

  • Assist with collections associated with coaches’ gifts

  • Assist with home meet raffles

VOLUNTEER ASSISTANT

  • Report to volunteer table at start of shift. Leila Godkin is the Volunteer Coordinator (leilagodkin@yahoo.com)

  • Assist volunteer coordinator by checking-in volunteers and directing them to assigned area