Following are a list of volunteer opportunities throughout the swim season. Creating a successful swim team experience is dependent upon parents and families giving their time. Please note, if you choose not to volunteer during the season there is a $200/family fee to the Palomar Swim Team.
Volunteer Coordinator (board position): You will get to know the Volunteer Coordinator very well. This person assigns and coordinates all parent volunteers. The volunteer coordinator sends weekly emails with volunteer assignments. Please make sure that you let this person know if you have an emergency and are unable to cover your volunteer shift.
Lane Timers / Recorders: Responsible for timing each event accurately and recording the time on the appropriate timing sheet. Timers will start their clocks at the starting signal of the Starter and stop their clocks when the swimmer in their lane touches for the finish. There are two timers per lane per meet. You will have a chair, but will need to stand for each finish to get a good view of the swimmer's hand touching the wall.
Swimmer Round Up: At least one volunteer assigned to each age group. Swimmer round up volunteers are in charge of "rounding up" swimmers for their events and lining them up to hand off to the Clerk of Course. Loud voices are helpful. These volunteers are on the deck with the swimmers throughout the meet.
Ribbons: The morning following meets, apply printed stickers to ribbons for each child's earned ribbon the evening prior.
Runner: Constantly picking up timers' sheets, finish judge slips and any DQ slips and delivering to the scoring table. Runners are on their feet and very active on the pool deck during the meet.
Clerk of Course: Ensure all swimmers are lined up and ready to swim according the heat sheet entries. Get swimmers to start in line in the appropriate lane and ready for the starter’s signal at least two heats prior to their event.
Scoreboard: Responsible for updating event board with every race and heat. The scoreboard volunteer may be on his or her feet most of the meet.
Heat Sheet Sales: Responsible for selling heat sheets before the meet begins and throughout the beginning of the meet.
Concessions: Works concessions sales booth at home swim meets. This position requires volunteer to arrive at 4 pm. Take out all garbage and clean up concessions area after closing.
Set Up: Arrives at pool by 4 p.m. to help hang signs, get out all meet gear, prepares concession area, set up tents, PA system and whatever Meet Director needs.
Clean Up: Stays after the meet to clean up and helps put away all meet gear. Helps pick up tent areas, takes tents down, helps put PA system up, etc. Take lane numbers and scorekeeping signs down. Remove all signage. Help clean up all trash from swimmers areas and deck. Take all items back into the clubhouse for storage.
Hospitality: Delivers drinks and snacks to coaches and timers during the meet.
Deck Security: Helps keep non-swimmers and non-workers (including parents) off the deck during the meet. Keep pool deck area free of people for meet volunteers to do their job.
Score Keeper: Responsible for recording the official score throughout the course of the entire meet.
Backup Timer: Starts his or her stopwatch with the start of each heat, in the event that there is a stopwatch that does not function properly, or that is not started, to time an individual lane. The backup timer must watch for a raised hand in any lane being timed – this will indicate the need for the backup timer to come to that particular lane in order to finish timing that swimmer.
The following volunteer positions require training. Anyone volunteering in these positions must either have current USA Swimming Official certification or attend an Officials Clinic hosted by the MOWSC (clinics will be offered in late May or early June). MOWSC participants compete under the rules and regulations of USA Swimming. It is helpful if volunteers considering these positions have some understanding of competitive swimming, not to feel overwhelmed by the amount of information covered in these Clinics as it relates to the “legal” way to swim every stroke and the rules regarding “legal” starts and turns.
Referee: Has full authority over all officials and enforces all applicable rules and decides all questions relating to the actual conduct of the meet. Must have complete knowledge and understanding of all rules governing competition in MOWSC including USA Swimming Rules and Regulations. Must have completed Stroke/Turn Clinic or be USS Certified with current year credentials.
Starter: Starts each event with the announcement of the age and stroke and the words "SWIMMERS TAKE YOUR MARK," pauses to make sure that all swimmers are motionless, and then gives an electronic sound or a blast of a whistle.
Announcer: Announces first, second and final calls for each event. Works closely with the starter to keep the meet running smoothly. The announcer will need to anticipate flow based on the number of swimmers, the stroke, the number of lengths to be swum, and the age of the swimmers. May be combined with Starter duties.
Stroke and Turn Judge: Ensure that all rules relating to the style of swimming designated for the event are being observed and shall report any violations to the Referee on signed slips of paper detailing the event, the heat number, the lane number, swimmer’s name, and the infraction. Must attend clinic or be USS Certified with current year credentials.
Statistician/Score Keeper/Data Entry: Is responsible for recording the official score throughout the course of the entire meet. Records information in Meet Manager software. Score Keepers receive the results of each heat and compare finish judge slips. If order of finish is the same, that order is the official order of finish for that heat. If they do not match, Score Keepers shall average the two recorded times for each swimmer and record as the official time, the lower official time is determined to be the higher place finish.