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Volunteering


 

What are the volunteer commitments associated with each program?

Program

When

Where

Cost

Volunteer Commitment

Spring/Summer
Marin Swim League Season

Late February – Mid July

Practices held Monday thru Friday

Late-Feb - Mid-May

5:30 pm – 8:15 pm*

Mid-May - July

3:45 pm - 6:30 pm

*Specific times dependent on swimmer’s practice group assignment.

Redwood High School

College of Marin, Kentfield

3:00 - 3:30

Approximately $450/swimmer*

 

 

 

 

 

*Registration fees can change annually.

Approximately 18 points (previously hours) spread across the season.  Families can choose the jobs that work best for their schedule/ talents/interests.  Most jobs directly support running the meets.

NEW in 2014!Fall Swim

Early September – Mid November

Due to pool time availability constraints, this program is only offered to tadpoles and swimmers ages 8 & Under.

College of Marin - Kentfield Campus

Approximately $450/swimmer*

Higher rate due to lower swimmer to coach ratio.

None.  Fall Swim is a conditioning and technique focused program with no swim meets. 

Winter Swim

Early November – Early February

Practices offered Monday – Friday

3:45 pm – 5:30 pm

Redwood High School

Approximately $350/swimmer

None.  Winter Swim is a conditioning and technique focused program with no swim meets.

Tadpoles

September - mid November

and

March – June

Practices generally offered 3 days a week (M, W, F)afternoon 2:30 - 3:00 and some Saturday and Sunday mornings

 College of Marin -  Kentfield

 

Marin Academy, San Rafael

Approximately

$550/swimmer

None. However, if your child is ready to join the team mid-season, the family would have a pro-rated number of volunteer points to contribute. 

 How do jobs relate to points?  How many jobs do we need to do?

There are several options encouraged for completing points. Families can choose from the following:

  • 1 Full Season Job (18 points)

Or

  • 1 Event Lead Job ( generally 13 points) plus 1 Meet Job (5 points/each)

Or

  • 3 Meet Jobs (4 or 5 points/each) plus 1 Event Job (3 points)

Or

  • Volunteer Commitment Buy-out for $600.00.  The buy-out fee does NOT apply to All-Stars or Champs, which have additional meet day volunteer obligations.        

For a complete list of job descriptions with point values click on the Job Descriptions option under Program FAQs.                 

What types of jobs are available to meet our volunteer commitment?

It takes a team to run a swim team!  The good news is it’s almost all on the job training and the Tidalwaves' parents are known to be fun to work with, dedicated, committed, and exceptionally grateful for all the help we receive during the season.  Types of jobs available for the season include, but are not limited to:

  • Timers

  • Snack Bar assistants

  • Event planners and executers (e.g. pizza party, 4th of July parade float, pasta feed, etc.)

  • Meet Set-Up crew

  • Meet Break-down crew

  • Announcers

  • Ribbons and Awards

  • Runners

  • Hot Chocolate makers for Splash Week!

  • Computer desk operators

  • Age Group Coordinators

  • Judges and Starters

  • Gear sales

  • Etc.

For sign ups, you will find a complete list of jobs available and the dates and times of the jobs, under the EVENTS/JOBS tab.  The sign ups will open on February 21st and close on April 1st for the 2018 season.  You must be signed up for all 18 of your points by April 1st or we will assume you are choosing the "Buyout" option.  The categories of jobs include:  Meet Jobs, Full Season/Lead Jobs, Event Jobs, and Event Lead Jobs.   

All meet jobs are broken into first half shifts and second half shifts.  Some families like to work the half of the meet that their child is swimming (many younger swimmers only swim the first couple of events) so they can all go home after the child is done swimming, and others prefer to work when their child isn’t swimming so they can more easily enjoy watching their child swim.

The majority of the available jobs are associated with swim meets.

 

Where can I read descriptions for all the volunteer jobs?

Descriptions of all jobs can be found on the Job Descriptions  page (under Program FAQ's). Please note that some of these may already be filled.  

 

How do I sign up to volunteer?

As part of the registration process you will receive a personal Account for your family once your registration becomes active.  By signing into the website with this account (starting February 21st and closing April 1st), you will be able to find all jobs that are open (by clicking on the Events/Jobs tab and then selecting the "Volunteer Jobs" event category). First, review the 4 sign up pages that are available--Meet Jobs, Full Season/Lead Jobs, Event Jobs, and Event Lead Jobs. Second, click on the "Job Sign Up" button next to one of the 4 sign up pages.  Within that page, click on the box next to the position you would like to fill and enter your name (or your husband or wife's name) and your optional contact information.  Confirm by clicking the "signup" button.  Click here to see step by step instructions.

For example, if you would like to sign up to work 3 meet jobs and 1 event job, first enter the Meet Jobs sign up page.  Select the 3 meet jobs on the meet days you would like to work and save those selections.  Then enter the Event Jobs sign up page and select the 1 event job and the date of that job and save that selection. 

Our volunteer coordinator will contact you if there are any problems.  If you are not ready to commit to your volunteer jobs on February 12th you can do it later, however, the longer you wait the fewer opportunities will be available.  Sign ups close April 1st and are on a first come, first serve basis.

 What are the exact steps to sign up to volunteer?

  1. Sign into your Team Unify Account.
  2. Select the Events/Jobs tab in the horizontal menu at the top of the web page.
  3. In the Event Category drop down box, select "Volunteer Jobs".
  4. Under each of the four Job Types: All Season/Lead Jobs, Meet Jobs, Event Jobs, and Event Lead Jobs, you will see a "Job Signup" button. 
  5. Click on the "Job Signup" button for the job type you are interested in.  You will be taken to the Job Sign Up page.
  6. Listed in alphabetical order are all the jobs of that type.  Click on the checkbox in front of the empty slot that you want to sign up for.
  7. Select the "Sign Up" button.  A pop-up button will appear for you to enter your optional contact information.  Once entered, confirm your selection(s) by selecting the "sign-up button in the pop-up window. 
What if I can’t work my volunteer job?
Until APRIL 1st you can use the “remove Signup” button to remove the sign up if you no longer want to work that job.  
 
After that date, YOU are responsible for finding another volunteer replacement to trade spots if you cannot make the selected volunteer assignment for any reason.  And in order for everyone to get the correct credit, you will need to contact the Volunteer Administrator with that information.
 
To find a replacement:
  1. Sign into your Team Unify Account at www.gowaves.com
  2. Select the “Events/Jobs” tab in the horizontal blue menu bar.
  3. In the Event Category drop down menu, select "Volunteer Jobs".
  4. Under each of the four Job categories: All Season/Lead JobsMeet Jobs, Event Jobs, and Event Lead Jobs, you will see a "Job Signup" button. 
  5. Click on the "Job Signup" button for the job category that you are interested in.  You will be taken to the Job Sign Up page.
  6. Chose a volunteer to trade with.
  7. Select the “Member Search” icon above the white Tidalwaves Swim Team heading on the home page. You will be taken to the “Members Search” page.  Enter the last name or select display all and here you can locate the replacement volunteer's contact information.  Please note that the "Member Search" icon is only visible (and then only barely visible...) when you are logged into your Team Unify account.

 

We are new to the swimming world, I have no idea what goes on at meets.  How do I know what to volunteer for?

No swimming background is required of our volunteers (unless you want to be a judge or starter).  Most meet jobs come with “day of” training.  What better way to learn about swimming than to sign up to be a timer in one of the lanes…(just push the button when you see the swimmer finish). 

 

Will training for my volunteer job be provided?

Don’t worry.  Documentation for each job is available on-line and generally a contact phone number or e-mail of the person that did the job the previous year or a board member who can put you in touch with the right people.  Many of the swim meet jobs, such as timer, ribbons, and snack bar require no advanced training and you will be taught on the day of your first assignment.  It’s that easy!

 

How does the team track whether or not I do the volunteer job I sign up for?

With another volunteer, of course!  All meet day volunteers are required to sign in before their shift. The “Check In” desk for Redwood home meets is usually located at the corner of the main entrance to the pool.  If you do not check in, you won’t get credit towards your volunteer obligation, so be sure to check in!  It is also a good idea to check your account after you sign up for your points and after you work your shift.  See below for step by step instructions.

How do I view the jobs that I have signed up for, and check if I received credit for my jobs worked? 

  1. Sign into your account.
  2. Select the Events/Jobs tab in the main Team Unify menu bar.
  3. Select the "Reports" tab in the grey header bar.
  4. Select the first report option, "Job Sign Up Report for My Account".
  5. Enter the dates, 2/9/2018 to 7/15/2018.
  6. Select the "search" button next to the dates.
  7. Your report will be generated and available for your review online.

 

What if I don’t complete my volunteer commitment for the season?

If you do not complete, do not fulfill, or do not show up for your jobs, you will be assessed a $35/point fee for each point not fulfilled.  More importantly, however, the team and the kids are counting on each of us to do our share.

 

What if I can’t possibly do any of the volunteer jobs, is there a buy-out option?

Yes.  If you are unable to volunteer we offer a Volunteer Commitment Buy-out option.  This fee is subject to change each year, but is generally around $600.  The buy-out fee does not apply to All-Stars or Champs, which each have an additional volunteer obligation. 

  

My child won’t be swimming in meets; do I still need to volunteer?

Yes.  The volunteer requirement is the same for all families regardless of if the child or children swim in meets.  There is however, no volunteer commitment associated with the Tadpole program and no volunteer commitment for parents of only high school swimmers.

 

My child is a high school swimmer; do I still need to volunteer?

No.  There is no volunteer commitment for parents of high schoolers (unless of course you also have younger children).