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Volunteer Obligation

In order to run swim meets, we depend upon the help of our membership! 

Each family with swimmers on the regular team is required to fulfill 5 regular shifts and 1 Championship meet shift during the swim season.  Champs is on June 30th, and our team is hosting the snack bar.  All families are REQUIRED to volunteer at the Champs meet, and if you are unable to do this, you must volunteer for 6 shifts during the swim season.  Failure to volunteer at either the Champs meet, or for 6 shirts during the season will result in a $75.00 charge.  Tadpole families are required to fulfill 1 shift during the season and you are not obligated to volunteer at Champs.  You may complete your job requirement by working several jobs (at different times or with other adult family members) at one or more swim meet(s) or by spreading your volunteerism throughout the season. There are many different types of shifts available, including some jobs which allow you to work on non-swim meet days.  There is a $75 charge for missing your volunteer shift.  Additionally, we respectfully ask that you sign up for no more than one shift at Time Trials.

There are also opportunities to sign up for key volunteer positions.  These positions enable you to hold the same job at every meet.  Key volunteer positions are a great way to learn more about the team and to avoid the process of signing up for individual volunteer jobs.


Certain positions fill very quickly, so please remember to sign up for all of your 5 regular season shifts early.  Families that have not signed up for their complete obligation will be assigned the remaining shifts. 

If you'd like more information on available "key volunteer" positions, please contact volunteercoordinator@waterdevils.org

Volunteer Positions and Descriptions

Head Timer - Organizes the timers for each meet, and arranges back-up timing for all races. Responsible for scheduling changes and replacements for timers as necessary. This is a season-long position to be shared with another head-timer. Fulfills all volunteer commitments for the season.

Timers - Volunteers needed for both home and away meets. Times all races using a timing plunger or a stop watch. Simple instructions are given to all timers before the shift. Two shifts per meet, first-half and second-half. Shifts are selected by the volunteer in advance. No experience required. Each shift counts for 1 of 6 volunteer commitments.

Line up Volunteers - Needed for both home and away meets. Responsible for making sure all 8 and under swimmers are in line and ready for their heat. Two shifts per meet, first-half and second-half. Each shift counts as 1 of 6 volunteer commitments.

Floater - This position is a substitute for any unfilled position at the meet.  Requires flexibility to work either the first or second shift if needed. Possible assignments would be timer, snack bar help or meet runner. Check in with the volunteer coordinator at the beginning of the first and second shifts to see if you will be working that day.  Each family may only sign up for one "Floater" shift per season.

Set-up Crew - A setup crew is needed for each of the home meets. Arrive at home meets 2 hours before the start of the meet. Help to set-up Colorado timing system, desks, folding chairs, PA system, speakers, touchpads, canopy tents, snack bar, trash cans, etc. This is a season-long position with assignments scheduled by the crew lead. No experience required. Must attend meet set-up day in April. Fulfills all volunteers commitments for the season.

Takedown Crew - A takedown crew is needed for each of the home meets. Takedown team is responsible for packing everything up at the end of the meet including Colorado timing system, desks, folding chairs, PA system, speakers, touchpads, canopy tents, snack bar, trash cans, etc. This is a season-long position with assignments scheduled by the crew lead. Approximately 1.5-2 hrs after meet. No experience required. Must attend meet set-up day in April. Fulfills all volunteers commitments for the season.

Snack Bar & Grill - A snack bar crew is needed for each of the home meets. Preparing, selling, and serving food and beverages during the meet. Scheduled in staggering shifts throughout the swim meet and may include set-up or take-down. No experience required. Each shift counts for 1 of 6 volunteer commitments for the season.

Computer Lead (Trainee) - We are looking for an assistant that will work closely with the Computer Lead throughout the season, and eventually take over Computer Lead responsibilities for the Waterdevils . If you’re interested in taking on an important role and anticipate that you will have a Waterdevils swimmer for several years, this may be the job for you. You will learn directly from the Computer Lead everything about the swim team and swim meet software, setting up a meet on the computer, and running the computer desk. Season long commitment. Fulfills all volunteers commitments for the season.

Officials Lead - Referee Head referee for home meets, and responsible for working with all meet officials (referee, starter, and stroke and turn judges). This is a season-long position and will be shared with other referees. Requires knowledge of and interest in competitive swimming. Must attend training in April. Fulfills all volunteers commitments for the season.

Starter - Calls the swimmers to their mark, starts the race, and judges that the start was fair. Responsible for calling false starts. Season long commitment and will be shared with other starters. There is usually a different starter for the first and second-half of the meet. Must attend training in April. Fulfills all volunteers commitments for the season.

Stroke and Turn Judges - Monitors swimmers during races to ensure fair competition and compliance with rules for starting, swim strokes, turns, and finish. Judges are responsible for disqualifying swimmers for rule violations. Season long position to be shared with other judges. Requires knowledge of and interest in competitive swimming. Must attend training in April. Fulfills all volunteer commitments for the season.

Aquathon Lead- Responsible for working with coaches and board to organize the annual Aquathon fund raiser. Organizing time/date, advertisements, reminders, parent volunteers, and prizes for Aquathon. No experience necessary, but instructions and materials from previous years will be provided. Fulfills volunteer commitments for the season.

Social Coordinators- Responsible for working with board to plan season long social events- Pizza Bingo Night, Team BBQ on Picture Day, Pasta Power Night, Awards Banquet, Pancake Breakfast, and Adult or Family Fundraiser.  Will be given a group of volunteers to help run events.  Fulfills volunteer commitments for the season.  

Announcer- Responsible for announcing heats on microphone and being "the voice" of the home meets.  Season long commitment and will be shared with other starters. There is usually a different starter for the first and second-half of the meet. Works at all home meets.

Ribbons- Works at all meets to put together ribbons.  Organizes ribbons, places them in envelopes, and works with a committee of people.  Fulfills season long commitment.

 

Email Volunteer Coordinators -volunteercoordinator@waterdevils.org  for more info or to get help signing up.