Parent Job Assignments/Descriptioins

Parent Worker Requirement

The success of the Otters Swim Team and swim season are dependent upon family participation. Family participation also helps our swim team meet Park District Requirements. Each family signed agreement at registration to acknowledge to serve as a worker according to the conditions below.  Help us make the season run smoothly and make it fun for all of us!

1. All families will be required to work a minimum of FOUR (4) job functions (per family) during the regular dual meet season and will be required to work one (1) job at the Championship meet (Classic Meet or City Meet) in which your child (ren) participate(s). It is the family's responsibility to ensure they meet the 4 meet requirement. Student Workers are available for hire however it is family responsible to set up and pay.

2. Job preferences and available work dates will be chosen by the family via a web link in May. We will do our best to assign you to your preferred job however; positions will be filled to accommodate the team’s needs.

In the case of late registration or being absent from the designated registration date, you complete the job sign-up and submit dates available to work immediately. 

3. All workers must 16 years of age, including substitutes-no exceptions.

4. All workers are required to check in on time and focused 100% on your job function. Required job starting times vary depending on job description. Please schedule childcare during your work schedule if you have young children who require it.

5. It will be your responsibility to find a replacement if your family cannot work the committed time/job. An absent or sick child does not relieve you of your responsibility. You can call to switch jobs with your friends or call other people scheduled to work in your job category. You must notify the Volunteer Coordinator Jackie Marasco immediately via phone or email, whenever you need to make a change but it is your responsibility to find the replacement.

6. Absence, late arrival, or early departure will all be considered violations of the work commitment.

Failure to fulfill your family work commitment will result in the following:

During the Dual Meets

Failure to meet the 4 meet requirement will result in deposit of family escrow.

1st Violation with the opportunity to make up missed assignment on future date - A warning will be issued to the family.

2nd Violation or failure to meet 4 meet requirement- Your $100 escrow check will be cashed and not returned. Your swimmer(s) will be scratched from the meet. Family will be required to provide additional escrow check in the amount of $100 in order for your children to continue swimming the remainder of the season.

During a Championship Meet

1st Violation - Your $100 escrow check will be cashed and not returned. Swimmer will be scratched from meet if family does not meet the worker commitment as assigned.

Swimmers, parents/volunteers, officials and coaches agree to review and abide by the Naperville Park District Swim Conference By-Laws and Code of Ethics. These rules are available for your review on the Conference website at  It is your responsibility to familiarize yourselves with this code, and by signing this agreement, you agree to abide by this code.



Worker Assignments

Announcer (2 at home)- The announcer is in charge of introductions to start the meet. They also announce the event and the heat immediately at the end of the race.

Bullpen (4 home and away)- Help line swimmers up by heat and lane number. For home meets, movement along the benches to behind starting blocks. For away meets, there will be a designated bullpen area. Bullpen workers should not have to look for swimmers outside the team area. Bullpen workers will receive heat sheets (event heat and lane assignments) from the computer worker before the beginning of the meet. Start lining up the first events approx. 20 minutes before the start of the meet unless the swimmers are still warming up. Reminder: 8 & Under relays start 2 swimmers at each end of the pool.

Computer (2 at home)-Before the meet- Enter the lineup, print out copies of the heat sheet for coaches. and bullpen. Officials and the announcer should receive a heat sheet for home meets. Also, print out timer sheets for home meets. At the meet- Enter the times of the swimmers into the computer and print out ribbon labels. Also, the meet should be scored and passed on to the announcer about every 20 events. After the meet- Print 2 copies of the results including the score. Print out 2 copies of a best times spreadsheet.

Hospitality (2 at home)- Lemonade or water and candy should be provided to coaches and workers throughout the meet. It is recommended to walk around at least every 20 events (Approximately 3-4 times for the meet).

Marshals (4 at home, 2 away) - Safety is your concern. 2 marshal's should be in charge of walking through the locker room once every 5 minutes. They should also check the hallway. Swimmers should not be in the locker room or hallway hanging out during the meet. One marshal is in charge of making sure nobody enters the instructional pool. Any problems should be reported to the coach immediately. No parents should be on the deck unless they are working the meet.

Official (3-4 at home and away)- Head Official has a meeting and places people in proper positions. There should be a minimum of one starter, 2 stroke judges, and 2 turn judges. It would be helpful to also have a referee.

Runner (2 at home and away)- A runner is in charge of working with the officials. They should pick up the timer sheets and DQ cards after each event and give them to the computer people.

Scorer (2 at home and away)- The scorer is to work with the computer people. Circle the middle time of the 3 times for each swimmer, give timer sheets to computer people.

Timers (15 at home, 12 away)- Head timer has a meeting with all timers. There should be 3 timers per lane, one timer will also write down the times after each swim. Verify each swimmer by name from the timer sheet. After each race record times from all 3 timers (times are recorded to the hundredth i.e. 27.32) all three should be written down. There should also be a backup timer that can assist someone that may forget to start his or her watch. Timers should look for the strobe light at the start. Timers should also help assist swimmers to the block to help keep the meet moving. When the race is complete, they tell the swimmer their time.

Awards/Ribbons (1 at home and away) The Ribbons parent will work the morning after a swim meet at 8am to put labels on ribbons and distribute in the swimmer mailboxes. If meet takes place on Saturday, parent will work the Monday after the meet.