PARENT VOLUNTEER INFORMATION
SYNCHRO CHAMPS SHIRTS
You need to volunteer for 10 shifts per family (8 season, 2 champs) over the synchro season.
8 shifts at Synchro Meets
2 shifts at Championships.
or become a Coordinator to meet ALL your volunteer requirements.
Meet Volunteer Positions
JUDGE: 9 judges and 1 referee are required to run each synchro meet. They judge swimmers performing individual figures and routines. No experience necessary, but attending the Judges Clinic is mandatory. SUNDAY May 6th from 9:00am-3:00pm @ Auburn Pool. WE ALWAYS NEED MORE JUDGES! WE NEED YOU! NOTE: Each individual judge must complete a minimum of 8 shifts judging.
PROMPTER: Organizes the swimmers according to the swim meet roster and instructs swimmers when to go.
READER: Identifies the swimmer’s meet #, directs swimmer to perform the designated figure, prompts judges to show their score, reads the score to the recorder.
RECORDER: Records scores on the score sheet.
RUNNER: Delivers score sheets to computer room.
COMPUTER WORKER: Inputs scores into league computer, prints team winners and delivers to ribbon table.
RIBBON TABLE WORKER: Labels ribbons for winners according to categories for team.
ANNOUNCER: Announce the events during the competition and the winners at the end of the meet.
Coordinator Positions - You will be provided with information on "HOW TO" proceed with each position! The team will help you!
Costume Library: Organize costumes and head pieces and make repairs; check out/in costumes; purchase new costumes with assistance from Synchro Coaches at beginning of season. Collects $25/swimmer/season for costume rental fee.
Snack Bar Coordinator: Oversee, coordinate set up & clean up of snack bar for all home meets (3 meets scheduled 2015); obtain bank of money for register; shop for snack bar; over sees the BBQ; find assistant to help cook potatoes before home meets, schedule volunteers to help. ï» FOOD TRUCK MAY BE AN OPTION FOR 2015!
Aquacade BBQ Dinner - Work in cooperation with Aquacade Coordinator, oversee set up/clean up of serving area; purchase food (List on file), obtain bank of money for register.
Photo Coordinator and Year Book: Take photos and/or coordinate with parent photographers. Update synchro photo bulletin board at pool (Near women's restroom); update Team Unified website with photos; Manages FECs shutterfly and/or photo bucket accounts with pictures; encourages parents to upload pictures; put together yearbook; sell yearbooks and collect money; organizes yearbook gathering after season.
Judge/Referee Coordinator: Coordinate judges for meets and champs; referees; trains judges; coordinates judges clinic.
(Note: Each individual judge must complete a minimum of 8 shifts judging)
Computer Coordinator: Oversee the input of scores into league computer, result print outs, and delivery of results.
Ribbon Coordinator/End of Season Trophy Orders:
Acquires ribbons from district office staff. Provide lollipops for MOCK MEET - 1st 2nd 3rd and participants. All swimmers receive one. During meets collect label print outs and apply to ribbons; organize ribbons and volunteers for awards at all meets; assist head coach with ordering trophies for awards night; pass out ballots for Ruthann Jenson/Kristin Jones awards. (See parent handbook for more description of these awards).
Sammie Lynne Cervantes Award - Given to a synchro parent volunteer who is inspiring, encouraging, and who makes a lasting impression. Every year that this award is given away a donation will be made by the FEC Boosters the Cancer Foundation in the recipient's name. Coordinated with Synchro Board. (This award does not have to be given every year)
Spaghetti Feed Coordinator (SYNCHRO COORDINATES SPAGHETTI FEED & SWIM TEAM COORDINATES SWIM A LAP):
Oversee set up/clean up of event near entrance of pool; coordinate volunteer parents for cooking sauce and pasta prior to event; (recipe and quantity on file); have bank of money for register; purchase salad dressing, croutons, bread, drinks, ice, gelato, sternos, utensils, plates, napkins, etc (Quantities of food on file); a portable camp stove is needed to warm up pasta; get pots; basket or trays for bread and salad; chafing dishes to keep noodles and sauce warm; oven mitts; lighter, knives, etc...
Social Events Coordinator:
Ice cream Social: Contact Manu from Dairy Queen to get ice cream donation/15 gallons with cups, spoons, napkins and chocolate syrup; buy drinks, whip cream, nuts, sprinkles and other toppings or items needed; acquire ice cream scoopers; contact Bill Casey to borrow freezers for the event; set up/clean up of event; have bank of money for register. Coordinate with Swim on number of volunteers needed.
Fourth of July Parade (OPTIONAL): Shared event with swim team. Email info about location and time of parade; provide decorations for float and posters if needed; purchase candy to pass out at parade; hand out synchro costumes for parade and return them to costume library after parade or just wear swim suits.
Spirit Potluck: (This event is a held before champs) - Advertise and coordinate potluck dish assignments; and purchase (or ask for donation) art supplies to decorate signs and t-shirts (Swimmers provide t-shirts) Set up/clean up event; send out emails; purchase art supplies for T-shirts & posters; set up Knox gelling demonstration.
Aquacade Coordinator: Oversee set up/clean up of event; coordinate raffle prizes; have bank of money for raffle and tickets; get raffle ticket rolls; sell raffle tickets; sell admission tickets; discuss routine line up with head coach to make programs, (Note: have each team routine for champs be responsible for one gift basket to auction off at Aquacade “coordinate basket with champs routine”. print/sell tickets; schedule volunteers to work entrance door. Coordinate volunteers to help.
Aquacade BBQ Dinner: Set up/clean up of serving area; purchase food (List on file) print/sell tickets; work entrance door. Coordinate advance ticket sales, coordinate volunteers and sign-ups sheets.
Merchandise and Championship Booth Coordinator/Cool Down Table: Coordinate fundraisers or selling of merchandise. (Examples: car wash; raffle at home meets; swim a lap coordinator-get girls involved; selling of t-shirts, license plates - synch or swim)
Discuss with VP and members items to be sold at champs before VFCAL deadline; contact parents to help create or purchase items to be sold; find a vendor to purchase items; Oversee set up/clean up booth at champs; have bank of money for cash register.
Sell Champ Ads (This is the brochure for Champs) - Distribute information to parents prior to event and collect fees.