Barracudas Family Job Descriptions
*Please note that some of these jobs require special training and therefore auto-filled by the board prior to general job sign-up.
*Any family who has not signed up for the required number of jobs by May 20th will be automatically assigned and emailed their jobs.
*Any no shows for jobs will be assessed a $100 fee.
*Sometimes there are circumstances that prevent a family from being able to fulfill their six jobs and in these cases it is fine to hire a responsible person to fill the job. This person should be aged 16 or older. Arrangements must be made between the family and the hired person but if you need some names of teenagers associated with the pool you can reach out to the presidents of the board or the jobs board member.
The six job requirement only applies to regular season meets. Any family participating in an INVITE or in the CLASSIC/CITY meet are required to work that particular meet. These jobs do not fulfill the 6 job requirement.
TIMING - Timer's stand behind their assigned lane and check to ensure the swimmer is in the correct event and lane for each heat, record swimmers' times in that lane, and then give the time to the runners. This is not a job that you can supervise your own small children during the meet. This position requires you to be on your feet throughout the meet at the poolside where you get an excellent view of the action.
When you arrive at a meet please sign in at the worker check-in table and get a nametag. Then, listen for the timers' meeting to be announced. You will attend the timer's meeting which will take place at 5:15 for evening meets and 8:15 for Saturday morning meets. At the timers’ meeting you will be given a stopwatch along with specific instructions and answers to any questions you may have. (You will be trained on the stopwatch if you are a newcomer.) You will be relieved for a break at some point during the meet by a back-up timer. You are expected to stay for the entire duration of the meet.
HEAD TIMER - runs the head timer meeting for all timers working at the home meets - must report to assignment 30 minutes prior to the start of the meet and is expected to stay for the entire duration of the meet. The timers meeting begins at 5:15 pm sharp for evening meets and 8:15 am for Saturday meets. The head timer also assigns timers to lanes, is in charge of handing out stop watches and collecting them back at the end of the meet, and helps to relieve timers for necessary breaks or fills in if someone does not show up for their post.
RUNNER – “running” time cards from timers to scorers & "running" DQ cards to the scoring table – must report to assignment 15 minutes prior to the start of the meet and are expected to stay for the duration of the meet. The timers meeting begins at 5:15 sharp for evening meets and 8:15 for Saturday meets. Runners need to attend the timers meeting prior to every meet.
Note: NSC requires each team to provide a runner so the runners can decide between themselves if they both want to work the entire meet or if they want to split the meet and each work half.
SCORING – assist the computer/scoring team. For home meets sit at the baby pool table. The job includes marking DQ on timing papers next to swimmers that disqualified, putting the team initials on the back of the official DQ cards and organize the timing papers. Staple the timing papers for lanes 1,2,3,4 for events 1&2. Staple lanes 1,2,3,4 timing papers for events 3&4 and so on. Deliver papers to the office for the computer/scoring team. Must check in with one of the co-chairs prior to going to the scoring table 15 minutes prior to the start of the meet and are expected to stay for the duration of the meet.
RIBBONS – applying time stickers to ribbons, sorting, filing. This job is done after dual meets and returned to the pool the next day. You will work with computers/scoring to set up a good time to get the ribbon labels.
RIBBON COORDINATOR – responsible for bringing ribbon file boxes to/from each swim meet (home and away). Reviews the ribbon labeling and filing process with ribbon volunteer for each meet. Delivers the ribbons boxes with current ribbons to pool for distribution at practice(s) the morning following a swim meet. Monitors and fills ribbon inventory throughout the season.
GRILL MASTER – prepare and cook food on grill for the entire meet. Show up 60 minutes prior to the beginning of meet to start the grill, and begin preparing food in accordance with the county food handling criteria. Clean grill when done.
CONCESSIONS - help at the concession counter during the meet. There will be two shifts: early and late. Depending on your shift you must either report 60 minutes prior to the start of the meet or stay 30 minutes after the meet. Both shifts stay throughout the meet to help sell.
CLERK OF COURSE – Line swimmers up in the correct order in the bullpen for their events. Assist and organize several Junior Coaches who will help in locating and identifying the swimmers for their events and lining them up correctly. Direct swimmers to the posted Heat Sheets when they have questions about what and when they are swimming. There will be two COC for each meet. At some away meets, one COC will need to act as Shepherd. Once the swimmers are correctly lined up for their heat, the Shepherd will escort them to the appropriate lane and return to the bullpen to escort the next lane of swimmers. At every meet, once the heat sheets have been finalized by scoring, one COC will need to get a copy of the heat sheets from the scoring team and post them in a location that is accessible to swimmers such as on a fence near the bullpen, etc. Must report to assignment 25 minutes prior to the start of the meet and stay until the swimmers for the last event are lined up.
ANNOUNCER – announcing events throughout the meet. Announcer report to assignment 15 minutes prior to the start of the meet and stay the duration of the meet.
SET-UP/TEAR-DOWN – help with general set-up of the pool for the meet and then get the pool back to how is was prior to the meet. This includes moving bulky objects – for example: deck chairs and tables. 1.5 hours before meet and ½ hour after meet. That means arrival times are as follows: 7am on Saturdays and 4pm on evenings.
PARKING – help with parking congestion at home meets, starting 1.5 hours prior to meet (7am on Saturdays and 4pm on evenings) through the start of the meet.
**REFEREE – runs the meet and is expected to arrive 20 minutes prior to the meet and stay the duration of the meet.
**STARTER – starts each heat and is expected to arrive 20 minutes prior to the meet and stay the duration of the meet.
**STROKE JUDGE – assesses the mechanics of the swimmer’s strokes and is expected to arrive 20 minutes prior to the meet and stay the duration of the meet.
**TURN JUDGE – assesses accuracy of swimmers’ execution of turns and is expected to arrive 20 minutes prior to the meet and stay the duration of the meet.
**Requires attendance at Official’s Clinic and all must report to their assignments 20 minutes prior to the start of the meet.
CLASSIC MEET COORDINATOR – attend one informational meeting with Park District Swim Conference, coordinate volunteer positions and attend the entire meet. This job fulfills 3 job requirements.
CITY MEET COORDINATOR – attend one informational meeting with the Park District Swim Conference, coordinate volunteer positions and attend the entire meet. This job fulfills 3 job requirements.
PLEASE keep in mind that the boy’s and girl’s Invitationals as well as the championship meets will require timers, runners, etc. If your child is swimming you will be expected to jump in and help. More volunteers mean less time working.
Children are welcome to help with set-up and tear-down. However, this is in addition to and not in replacement of the adult who has been assigned the job.
No Show Policy:
You are expected to be at your assigned post per the time designated in the job description. A “no show” equates to 15 minutes after this time unless other arrangements have been made with the chairperson. Each “no show”, may result in your child not being allowed to swim in the next meet.