Job Descriptions


Meet Job Descriptions


Below is a brief description of each job and remember all volunteers must be 18.

Timer's stand behind their assigned lane and record swimmers' times in that lane, check to ensure the swimmer is in the correct event and lane, and then give the time to the runners.

This is a lively, action-filled job. You will use a stopwatch to record swimmers' times during each race, so be ready to be alert and have a quick reaction time. This position requires you to be on your feet throughout the meet at the poolside where you get an excellent view of the action. When you arrive at a meet for worker check-in you will be assigned a lane and given a stopwatch to use. Then, listen for the timers' meeting to be announced. You will attend the timer's meeting which will take place approximately 30 minutes prior to the start of the meet. At the timers meeting you will be given specific instruction and answers to any questions you may have. In addition to using the stopwatch, you must confirm that you have the correct swimmer in your lane for each heat. You will be trained on the stopwatch if you are a newcomer. This is not a job that you can supervise your own small children during the meet. This is a job where you will have the best view of the pool and swimmers. You will be relieved for a break at some point during the meet by a back-up timer.

This position collects the timer sheets and DQ cards from the timers after each event and then delivers them to the computer table.  

You will work on the pool deck in the heart of all the action. When you arrive at a meet for worker check-in you should report to the computer table and will be on the deck during the meet. You should plan on walking throughout the meet. This is a good job for watching all of the events up close, although it is not for you if you have smaller children who need supervision during the meet.

Officials observe and record swimmer's start, stroke, turn, and touch violations. You will be trained as an official by attending one required "Officials Training Sessions" held pre-swim season. The training session counts as one of your six jobs. In the past the official training sessions have been held at Neuqua High School and are offered a few different times (you pick just one). You will learn how to monitor the stroke of the swimmers from the side of the pool. You will also watch the swimmers for false starts, proper turns and touches, and note any disqualifications by raising your hand and then completing a swimmer DQ card. This is a good job to watch the swimmers poolside. This is not a good  job if you have young children you have to watch during the meet as this would not be possible. You will also attend an officials meeting held poolside at approximately 15-20 minutes prior to the start of each meet where you will be given additional instruction and answers to any questions you may have.

Ribbons volunteers affix labels onto the swimmer's ribbons after the meet at your own house. The Ribbons Coordinator will drop off the ribbons and labels to your house after the meet or the next morning.  You will affix the labels onto the ribbons and then sort them by boy/girl and alphabetically.  The ribbons need to be dropped off at the Ribbon Chair's house (2 blocks from the pool) the next day.  The is a great job for someone who wants to help from home and not at the swim meet.

Clerk of Course
Volunteers check line up reports, line swimmers up for events, and take swimmers to starting blocks. You will receive a line up report just prior to the start of a meet. You will use a bullhorn,  or your own loud voice to call for swimmers who are unaccounted for. You will make sure the swimmers stay in the bullpen area until their heat is called. You will work with fellow bullpen workers to locate missing swimmers. Once you have lined up the swimmers for each event/heat you will lead them to the starting blocks, making sure each swimmer reaches the correct lane. Sign up for this job if you enjoy communicating with kids of all ages and don't mind walking during the meet. You will be able to leave the bullpen to watch your own swimmer's events. This is not a good job for anyone who has a young child to watch during the meet.

Scorers record the results following each race, and track the team scores. You will circle the official time, attach DQ cards to the back of the timer sheets, and write the team and swimmer's name on the back of the DQ card.

Heat Winner and Bag Tag
Volunteers will distribute bag tags to heat winners after each race. You will work on the pool deck. This is a good job for watching all of the events up close, but it may not be good if you have smaller children who need supervision during the meet.

Help serve food, collect money and perform set-up and clean-up duties. You will be allowed to leave the concession area to watch your own swimmer’s events.  This is not a good job for anyone who has younger children to watch during the meet.


Floaters will be assigned to fill any vacant positions as needed per meet. You must be flexible and willing to work in whatever position has last minute openings.

If there are no vacant positions, floaters will then work as relief timers.   You will be instructed to relieve each of our home timers for approximately 15-20 minutes, so that they may take a short break.

Please note:  All floaters are required to attend the "Timers Meeting" that takes place prior to the start of the meet.  Please listen for announcements made over the microphone between 4:30pm - 5:30pm for a "Timers Meeting" that takes place pool side.