Team Jobs

Board of Directors

President Chair all meetings, represent team at Northland Conference, rules committee, Thousand Oaks HOA, Thousand Oaks pool committee member and other in season responsibilities.

First Vice President

Vice President Swim Operations This is the Chief Operating Officer of the team. Present at practices, responsible for performance feedback for coaches and direct oversight of their activities including oversight of meet entries, practice logistics etc.

Vice President Fund Raising Responsible for establishing fundraising policy and strategy and leading a committee that includes various fundraising activities.

Secretary Take minutes at meetings and responsible for all internal and external communications.

Treasurer The Chief Financial Officer of the swim team, leads the efforts related to keeping the books, bank accounts, financial, employment and tax statements.

Director of Volunteers Responsible for ensuring that all board and non-board positions are filled

Non-Board Jobs

Northland Conference Representatives Each team sends three voting members of record and one alternate of record to the Northland Conference Meetings. This is the governing body for the Conference. In addition, one of the representatives serves on the Conference Rules Committee.


Swim Operations Committee (Chaired by Vice President Swim Operations)

Coaches USA Swim registered and certified, both professional and volunteer. Establish the training regime, conduct practice, stroke clinics and primary responsibility for meet entries.

Meet Director One person responsible for coordinating with coach and computer person to print, copy and distribute heat sheets at our three home meets.

Fund Raising Committee (Chaired by Vice President Fund Raising)

Corporate Sponsorship One or more persons to solicit local businesses for sponsorships and gift donations to support incentives for swimmers.

Concessions Leads a team of 4-6 parents responsible for concessions at each of our three home meets

Apparel Responsible for negotiating, ordering, purchasing and distributing our Otter's Wear swim team apparel. Arranges and schedules the team swimsuit fitting at registration.

Communications Committee (Chaired by Secretary)

Newsletter One parent responsible for a weekly one page newsletter.

Photographer We need several parents to take digital photographs at swim meets and social functions. They may choose to also assist with development of slide/video show and team CD and set up and run slide/video show at End of Season Banquet.

Press Releases/Media Contact One person to write up meet results and other press releases to local outlets.

Webmaster One person to setup and frequently update website.

Finance Committee (Chaired by Treasurer)

Registration Coordinate logisitics and personnel to conduct registration and assist Treasurer in registering swimmers with Missouri Valley and Northland Conference. Also assist with Team Manager database management.

Volunteers Committee (Chaired by Director of Volunteers)

Meet Worker Coordinator Responsible for ensuring that all pool workers are staffed for our six meets.

Officials Coordinator Responsible for ensuring that all officials are staffed for our six meets.

Banquet Two to four parents to organize and run the end of the year banquet and Awards presentations.

Awards One parent responsible for procuring end of the season awards for swimmers and volunteers.