Meet Information


A parent or guardian is required to be in attendance & supervise their own children at all meets.

T/Th: Swimmers arrive by 4:45PM for the 5PM warm-up and 5:30PM meet start.

SAT: Arrive at the pool at 7:15AM for 7:30AM warm up.  Meet starts at 8:30AM


When your child first arrives at the pool for a meet, it is imperative that they sign in. They can get their events at this time – heat and lane assignments will not be available until check-in is complete. Remember that the people checking the swimmers in are volunteers. The coaches are using this time to finalize a line-up, so please check in with the volunteer and allow the coaches to complete their work. In the event that your child is late or cannot make it to the meet, this is the last opportunity that the coaches have to adjust the meet line up. PLEASE TEXT COACH BRAD (847-502-2149) or one of the assistant coaches if you will be late.

Soon after everyone is checked in, the Heat Sheets are posted. The event numbers from the earlier posted EVENTS LIST will help you find your swimmer's heat and lane assignments. Event#, Heat, and Lane should be written on their hand.



  1. Swim meets can only run smoothly and finish on time if we have your help.  Parents will be asked to assist with running the meet through jobs such as timing, concessions, scoring, ribbons, and bullpen.  Please arrive ready and willing to help if needed!

  2. Getting your swimmer to warm-ups on time and making sure that your swimmer is signed in.

  3. Notifying the coach in advance if you will not be able to attend a meet you for which you have signed up – this avoids time consuming last minute changes to the line-up at the meet.

  4. Help your swimmer understand the meet procedures, ensure that correct events are written on their hand, that they remain in the team area during the meet, and talk with a coach after their swim.

  5. If your swimmer is disqualified, parents should be supportive, rather than critical, treating the disqualification as a learning experience. If there is no indication of what caused a DQ, your swimmer should ask a coach to follow up and explain the rule.



  1. Plan to arrive at the meet at least 15 minutes before your warm-up time. This will give you time to sign in and set up your swimmers spot in the team area.  As soon as you arrive, look for the place to sign in.  (See “Sign-In Procedures” below).

  2. Bring a “sharpie” type pen to the meet so your swimmer can write their event numbers on their hands.

  3. Mark your swimmers names (last and first initial) in all team clothing items so they don’t get mixed up with others at practice or meets.

  4. Always have a spare pair of goggles at meets.

  5. If you don’t want your swimmer to eat concession food (for cost, health, or other reasons), be sure to pack food/drink for them to take to the meet.

  6. Swimmers must stay with their teammates in the team area to ensure that they don’t miss their event(s).  Bring blanket or chairs to sit on.

  7. There will be lots of “down time” at the meets so swimmers may want to bring cards, books, etc. to keep occupied.  Be sure to label everything your swimmer brings.

  8. Bring enough items to keep warm & dry in between your swimmers events such as long sweats, sweatshirts, and multiple towels.  Also, don't forget the sunscreen & bug spray!

  9. Swimmers should check-in with the coach after every event for feedback.

  10. REMEMBER - THIS IS A FUN EVENT - So enjoy your swimmer & applaud their efforts!