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Board, Committee & other key positions

Manta Rays
Board & Committees

For All Manta Rays Swim Team Members Including Minis

Board Descriptions

President – Amy Beahm

Execute Team Priorities

·       Ultimately responsible for the success or failure of the organization

·       Lead team meetings

·       Oversees execution of Board meetings

·       Oversees Contract Manager and Team Representative Committee Roles

Vice President – VACANT

Conduct Swim Operations

·       Owns responsibility for successful execution of all swim meets

·       Oversees Facilities & Equipment Manager, Staff Manager, Swim Operations Manager and Computer Operator Committee Roles

Communications Director – VACANT

Communicate Team Information

·       Responsible for overall messaging and team communication with team members and the swim community

·       Oversees Secretary, Roster Manager and Communications Manager Committee Roles

Treasurer – VACANT

Manage Team Finances

·       Responsible for financial performance and reporting for the organization

·       Oversees Legal Advisor, Accounts Manager, Revenue Manager and Purchasing Manager Committee Roles

Social Director – VACANT

Drive Fundraising and Social Activities

·       Responsible for apparel, social activities and overall culture of the team

·       Oversees Apparel Manager, Social Coordinator, Spirit Coordinator and Photographer Committee Roles

 

Committee Descriptions

Contracts Manager - VACANT

Execute Agreements

·       Execute coaching contracts

·       Execute facility use agreements

Team Representative - Amy Beahm

Represent Team to Host Facilities

·       Attend HOA Board meetings

·       Coordinate issues with pool committee

 

Represent Team at League Events

·       Represent team at meets

·       Represent team at league meetings

·       Interface with other league teams

Facilities & Equipment Manager - VACANT

Manage Resources

·       Manage facilities

·       Maintain equipment

Staff Manager – VACANT

Manage Personnel

·       Oversee coaching staff

·       Manage officials

·       Manage swim meet volunteers

Swim Operations Manager - VACANT

Conduct Swimming Events

·       Run meet events

·       Run practice events

·       Run training events

Computer Operations Manager – Anitha Kuganesan

Ensure Accuracy of Event Data

·       Execute technical operations

·       Recommend technical solutions

Secretary - VACANT

Maintain Team Governance

·       Draft\Update Charter

·       Draft\Update By-Laws

·       Draft meetings agendas

·       Record board decisions

Roster Manager - Beth Harrington

Maintain Rosters

·       Manage registration

·       Maintain membership list

·       Maintain billing groups

·       Maintain practice group rosters

Communications Manager - VACANT

Manage Team Communications

·       Monitor team Inbox

·       Maintain web site information

·       Distribute email information

·       Draft\Update handbook

·       Maintain signage

·       Maintain bulletin board

·       Draft\Distribute news letters

Legal Manager - VACANT

Maintain Legal Entity

·       Maintain state registrations

·       Maintain tax records

Accounts Manager – VACANT

Establish and Adhere to Annual Budget

·       Manage bank accounts

·       Conduct financial transactions

·       Track revenue\expenses vs budget

·       Prepare financial reports

·       Recommend fee structure

Revenue Manager – Liz Kubie-Concessions, Kristen Frese-Sponsorship

Manage Revenue Generation

·       Manage sponsorship campaigns

·       Manage fundraising efforts

·       Manage concessions

·       Manage vending operations

·       Manage merchandise sales

Purchasing Manager – Therese Swanson

Execute Capital Expenditures

·      Purchase sponsorship banner, medals and trophies and end of year gifts

·      Assist other volunteers in securing competitive quotes\bids as necessary (pizza vendors, sponsorship chair, etc.)

 

Apparel Manager – Jennifer Young & Janette Oh

Manage Team Apparel

·       Select team suits

·       Coordinate accessory sets

·       Membership apparel liaison

Social Manager - Jinie Kang & Kim Moenhke

Manage Team Social Events

·       Develop and manage individual activities

·       Manage parties and awards ceremony

·       Manage participation in other community events

Spirit Manager – Angela Allen

Enhance Spirit at Meets

·       Decorate pool area

·       Establish a theme for each meet and supply costumes or accessories 

·       Manage music

Photographer – Therese Swanson

Capture the Moments

·       Schedule and manage the team photo

·       Attend at least 2 regular meets plus the Divisional meet to capture action shots

·      Make photos available to the team on a web site

·      Create slide show presentation of photos from the season for awards ceremony  

Swimmer Recognitions – VACANT

Recognize swimmer accomplishments

·       Create team wall display

·       Recognize accomplishments after each meet 

·       Run reports to determine high point and most improved in each category for end of year awards 

Other Key Positions

Clerk of Course - Tracey Patterson & Katrina Dvorznak

Organize swimmers

·     Seat swimmers in chairs in the order they will swim their event by lane and heat

·     Coordinate with Swimmer Coordinator to move kids from waiting area

Volunteer Manager & Coordinator - Nivedita Rathore & Curt Eastman

Manage volunteers

·       Set up volunteer jobs in the system for each event

·       Keep track of volunteer hours in the system

·       Serve as check-in contact for volunteers

 

Stroke & Turn Judges - Rakesh Aimreddy, Madan Rathore, Sue Machen, Joel Machen & 6 VACANT

Officiate meets

·       Watch lanes during each event to deterimine if the stroke and turns are being completed correctly

·       Complete DQ slips for swimmers that have been disqualified from a particular event

·       This is a position that requires training and certification through the League

Starter & Referee - Lance Beahm & Anibal Avalos

Officiate meets

·      Referee must have knowledge of all deck official positions and meet administrative responsibilities

·      Starter is responsible for the correct start of each event during a meet. May also be responsible for Announcer functions

·      This is a position that requires training and certification through the League

I have more questions! Help!

 

If you still have questions, please contact the board at mcmantarays@gmail.com