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Committees

Manta Rays
Board & Committees

For All Manta Rays Swim Team Members Including Minis

COMMITTEE OVERVIEW

Below are descriptions of all Manta Ray Committees. Each committee has a volunteer chair, who is exempt from the swim meet hourly volunteer obligations, since their position requires large amounts of time and commitment throughout the season.

Board Descriptions

President – Joe Bergin

Execute Team Priorities

·       Ultimately responsible for the success or failure of the organization

·       Lead team meetings

·       Oversees execution of Board meetings

·       Oversees Contract Manager and Team Representative Committee Roles

Vice President – Amy Beahm

Conduct Swim Operations

·       Owns responsibility for successful execution of all swim meets

·       Oversees Facilities & Equipment Manager, Staff Manager, Swim Operations Manager and Computer Operator Committee Roles

Communications Director – Vacant

Communicate Team Information

·       Responsible for overall messaging and team communication with team members and the swim community

·       Oversees Secretary, Roster Manager and Communications Manager Committee Roles

Treasurer – Kristen Peterson

Manage Team Finances

·       Responsible for financial performance and reporting for the organization

·       Oversees Legal Advisor, Accounts Manager, Revenue Manager and Purchasing Manager Committee Roles

Social Director – Jennifer Young

Drive Fundraising and Social Activities

·       Responsible for apparel, social activities and overall culture of the team

·       Oversees Apparel Manager, Social Coordinator, Spirit Coordinator and Photographer Committee Roles

 

Committee Descriptions

Contracts Manager - Vacant

Execute Agreements

·       Execute coaching contracts

·       Execute facility use agreements

Team Representative - Amy Beahm

Represent Team to Host Facilities

·       Attend HOA Board meetings

·       Coordinate issues with pool committee

 

Represent Team at League Events

·       Represent team at meets

·       Represent team at league meetings

·       Interface with other league teams

Facilities & Equipment Manager - Vacant

Manage Resources

·       Manage facilities

·       Maintain equipment

Staff Manager – Juliye Wood

Manage Personnel

·       Oversee coaching staff

·       Manage officials

·       Manage swim meet volunteers

Swim Operations Manager - Dean Peterson

Conduct Swimming Events

·       Run meet events

·       Run practice events

·       Run training events

Computer Operator – Anitha Kuganesan

Ensure Accuracy of Event Data

·       Execute technical operations

·       Recommend technical solutions

Secretary - Alicia Bolden

Maintain Team Governance

·       Draft\Update Charter

·       Draft\Update By-Laws

·       Draft meetings agendas

·       Record board decisions

Roster Manager - Kristen Harris

Maintain Rosters

·       Manage registration

·       Maintain membership list

·       Maintain billing groups

·       Maintain practice group rosters

Communications Manager - Preethi Siddula

Manage Team Communications

·       Monitor team Inbox

·       Maintain web site information

·       Distribute email information

·       Draft\Update handbook

·       Maintain signage

·       Maintain bulletin board

·       Draft\Distribute news letters

Legal Advisor - Dean Peterson

Maintain Legal Entity

·       Maintain state registrations

·       Maintain tax records

Accounts Manager – Amy Beahm

Establish and Adhere to Annual Budget

·       Manage bank accounts

·       Conduct financial transactions

·       Track revenue\expenses vs budget

·       Prepare financial reports

·       Recommend fee structure

Revenue Manager – Liz Kubie

Manage Revenue Generation

·       Manage sponsorship campaigns

·       Manage fundraising efforts

·       Manage concessions

·       Manage vending operations

·       Manage merchandise sales

Purchasing Manager – Vacant

Execute Capital Expenditures

·       Secure competitive quotes\bids as necessary

·       Cut P.O.s or make purchases

Apparel Manager – Janette Oh

Manage Team Apparel

·       Select team suits

·       Coordinate accessory sets

·       Membership apparel liaison

Social Coordinator - Vacant

Manage Team Social Events

·       Develop and manage individual activities

·       Manage parties and awards ceremony

·       Manage participation in other community events

Spirit Coordinator – Vacant

Enhance Spirit at Meets

·       Create welcome banner

·       Decorate pool area

·       Manage music

Photographer – Vacant

Capture the Moments

·       Schedule and manage the team photo

·       Attend at least 2 regular meets plus the Divisional meet to capture action shots

·       Make photos available to the team on a web site (If you don’t already have a site we have one and can post the photos for you) 

I have more questions! Help!

 

If you still have questions, please contact the board at mcmantarays@gmail.com