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Volunteering

 

 

Volunteers

The Dolphin summer season requires almost 800 volunteer shifts to run all the Meets, Social Events and Pep Rallies.

The NWB Dolphins Swim Team is a parent run organization. Without the active and full support of ALL Dolphin parents, a meet cannot take place. A home swim meet requires 80 parent volunteers to help make it successful, while an away meet almost parent 40 volunteers. Time Trials is a great place to learn about volunteer positions – we need almost 60 parents to help the day of Time Trials.

In order to ensure all families are fulfilling their commitment to the team, we are instituting a volunteer requirement for the 2022 season.  All families are expected to support the team by volunteering at meets, social events and pep rallies.  If your schedule or health precludes you from volunteering during meets, please speak with one of the reps to determine how you can support the team behind the scenes.

 

2022 Family Point Requirements:

  • 1 swimmer = 10 points
  • 2 swimmers = 12 points
  • 3 or more swimmers = 14 points
 

Penalty for Not Volunteering:

  • 1 swimmer = $150
  • 2 swimmers = $180
  • 3 or more swimmers = $210
 

Penalty for volunteering, but not meeting minimum family point requirement:

  • $15 per missing point on July 24, 2022
 

Additional details:

  • All points will be tracked electronically in Team Unify. 
  • Points are given a value based on the estimated time it takes for that volunteer role (two hours of photography at a meet = 2 points, S&T for a three hour meet = 3 points, etc…)
  • In most cases, the opportunity to sign up for jobs will open one week prior to the event.
  • Students looking to earn SSL hours CANNOT sign up for jobs until 24 hours prior to the event start to give all families an opportunity to sign up for roles that fit their schedule.
  • Families will not be able to register for the 2023 swim team until all fees are paid in full.

 

SSL Hours - 6th Grade and Older

There will be opportunities during the swim season for kids to earn SSL hours. Please see volunteer section noted by “SSL jobs available.” SSL Jobs are in high demand and a privilege. It is expected that SSL volunteers show up (on time) and be prepared to volunteer the time they committed. All hours need to be recorded to receive an end of Season certificate.  Students MAY NOT sign up for volunteer jobs at meets until 24 hours prior to the start of an event/meet to ensure families have the opportunity to sign up for roles that fit their schedule.

Parent Meet Volunteers - MCSL Certified Officials (Training Required)

We are always in need of Trained Officials. You do not need to be a swimmer yourself to be an effective official. MCSL provides training for meet officials. It’s a great way to learn more about the sport while supporting your swimmer! Every single meet (MCSL or Wednesday night) requires starters, stroke and turn judges and referees who have been previously trained and certified at an MCSL clinic. It is strongly urged that as many parents as possible attend at least one clinic. Clinics last approximately 2 to 3 hours. and are currently being offered ONLINE.  Information can be found on the MCSL website, www.mcsl.org.

Referee – The referee is the chief official for the swim meet. They are responsible for the conduct of the meets and are the final authority on the interpretation and enforcement of all swimming rules. They need to be thoroughly familiar with all applicable MCSL rules, meet procedures and duties of all meet officials.

 

Starter – The starter has complete control over the swimmers from the time the referee signals the start of the race until after a fair start has been made. The starter will call the swimmers to their start position, get them set and then start the race. Starters also indicate whether false starts have occurred.

 

Stroke and Turn Judge – Stroke and Turn Judges ensure that the rules relating to the stroke, turn, kick and finish designated for the event are being observed. These judges are responsible for watching swimmers for disqualifications (DQs) in stroke technique during each race and reporting DQs to the meet referee.

Meet Volunteer Positions

Time Trials Saturday A Meets Wednesday B Meets
Home Meet Away Meet Home Meet Away Meet
Volunteer Position Number Needed Number Needed Number Needed Number Needed Number Needed
Referee 1 1 1 1 1
Administrative Referee  1 1 1 1 1
Starter 1 1 1 1 1
Stroke & Turn Judge 10 2 2 2 2

 

Other Meet Volunteers

Other volunteer positions which require no MCSL certification and training include:

Announcer – HOME MEETS ONLY - Will announce the events of the swim meet and the swimmers, when swimmers need to go to Clerk of Course to check in for their race, when timers need to move to the opposite end of the pool, announces any records, All‐Star times and score of the meet. The announcer will also play music before, after and during breaks in the meet.

Automation /Computer Operator/ Scorer – Consists of several roles including verifier and computer operator. Automation is responsible for entering race times, scoring the meet, producing and posting results, producing ribbon labels, and finally reporting results to the division automation liaison. Automation volunteers sit in the shade on the deck of the pool or in the Club House (if it rains). Computer Operator (Entering Times) requires minimal training and verifying scores requires no training.  MCSL holds training for Computer Operators for those interested in May (you can also learn on the job at Time trials and early meets)

Timer – Will use a stop watch to accurately time the swimmer in their assigned lane from start to finish. Will record all the times on the time card and hand to head timer or runner. There are 3 timers in Every Lane. 

Head/Assistant Head Timer are experienced timers that act as a backup for timers if lane timers experience technical mishaps during races

Clerk of Course – Will assist in checking in swimmers prior to their event and instruct them as to which lane and heat they will swim in. They will also direct the swimmers to the staging area to await their events. This volunteer position is for an individual that does not get flustered by chaos and lots of kids. It helps to know many of the swimmers but if you are new, it is also a great way to get to know all the swimmers.

Runner – Collects the time sheets/cards from the head timer or timers and turns them in to automation. Will also collect the DQ slips and turn them in to automation.

Concessions – HOME MEETS ONLY ‐ Prepares and sells food and drink at all home meets throughout the season. The proceeds from the concessions sales go directly to the Dolphins Swim Team to support operations. Our home meets will also need a Grill Master to make Burgers and Hot Dogs. 

Ribbon Writer – Prepares the ribbons for swimmers by attaching labels (received from automation) to the appropriate ribbon. Ensures that each team receives their award ribbons at the end of the meet. (SSL jobs available)

Setup/Breakdown Crew  HOME MEETS ONLY – Responsible for setting up equipment (backstroke flags, 

lane markers, speakers, etc.) at the pool Friday night and Sat. Morning prior to the meet and after the meet breaking down the equipment. Will move tables, chairs, etc., before and after the meet. This position is only required at homemeets. 

Season-long, Non-Shift Volunteers Needed

  • Dolphin Buddy Coordinator
  • Social Coordinator
  • Pep Rally Coordinator
  • Team Lunch Coordinator
  • Weekly Costco Shopper
  • Apparel

Social Activities

Throughout the course of the season, the Dolphins hold many social activities for all the swimmers and their families. Parent volunteers are needed to support these activities on a weekly basis.