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Volunteer Info

Leeland Express "Volunteers"

Overview - Running a Swim Meet

Home Swim meets normally require up to 60 adults to handle all of the roles of timers, officials and concessions. Away Swim meets can require up to 30 adults.  To ensure that we have adequate coverage for every meet, a representative (18 or older) from each swim team family is required  to work at least ½ of each swim meet.

There are many opportunities that can be learned “on the job”, while several positions require RSL training or previous experience. There will be RSL-hosted training clinics for those positions requiring certification prior to the beginning of the swim season. These positions are: Clerk of Course, Scorer, Head Timer, Referee, Starter, Stroke & Turn Judges.  The dates of the RSL Officials Training clinics are posted under the Calendar tab, or visit the RSL website for dates & more information. 

First time Stroke & Turn judges must complete both the RSL training and the online certification course at www.strokeandturn.com.  The swim team will reimburse Stroke and Turn officials fo the cost of the online course.  It is preferred that you take the online course before attending a training clinic, but you may do them in any order.  Please consider making this commitment to your swimmers & their team.

An Overview  for signing up for jobs online

The job sign-ups will be activated meet by meet - at least 1 week prior to the meet.  The sign up deadline will be 1 day prior to the meet.  You will not be able to change your selection after the deadline, and will be expected to fulfill your job so the meet runs smoothly.

To sign up for a job, go to the EVENTS tab and find the meet. Click on the "Job Signup" button, and select the job you'd like to volunteer for.  Descriptions of the positions are provided on the Volunteer Positions tab. If you have any questions about any of the positions or have a special need, please contact the Volunteer Coordinator. 

If all positions are filled when you go to sign up, or the deadline has passed, please contact the Volunteer Coordinator so that you can be used as an alternate during the meet. If you do not sign up to volunteer and are planning on attending the meet, you will be assigned a job at the discretion of the Volunteer Coordinator.  

All families need to check in with the Volunteer Coordinator before each meet.  If you find that your swimmer unexpectedly cannot attend the meet, please contact the Volunteer Coordinator and the coach ASAP.

Each family is required to fill a job position for all of the home swim meets, away meets, and the Division Finals in which your child is swimming.  This policy will be enforced - if you do not fill a job position at a meet, your child will not be able to swim the next meet.  The Board understands that there are circumstances that conflict with this obligation. Please keep your Volunteer Coordinator informed so that there are no misunderstandings.