Abuse and Molestation Prevention Policy

Arbor Heights Swim & Tennis Club

Abuse and Molestation Prevention Policy & Procedures

(Revised 4/2018)


Child Abuse and Molestation Prevention Statement

As a youth-serving organization, Arbor Heights Swim & Tennis Club considers the safety and wellbeing of the youth in our programs a top priority, and we strive to put safety first with our programming and policies. Our organization prohibits bullying, abuse, or other violence and we strive to proactively address reports of this type of conduct, even if it means that someone will be embarrassed or upset. We want to hear about problems or concerns, and we will strive to act on them in a fair, balanced way in accordance with our policies.

Policies and Procedures

Arbor Heights Swim & Tennis Club (“AHSTC” or “the Club”) has developed and implemented the following Policies and Procedures in an effort to provide a safe environment for our members and coaches. The Board of Directors shall annually review this policy and update it as needed, including the defining of prohibited and discouraged behaviors.

1.     The Staff Recruitment process shall include the following:

a.     Employment Application – Every staff member will complete a written application that will set forth appropriate background information, and require disclosure of any prior claims or allegations of sexual abuse or other inappropriate conduct. This application must be completed each year, even if the staff member is returning from the previous year/season.

b.    Screening – A designated representative(s) of the Club will interview each prospective staff member. This screening process will include specific questions regarding the existence of any prior claims of inappropriate behavior with respect to youth or youth athletes.

c.     Background Check – All potential staff members will be subject to a criminal background check with a contracted vendor qualified to conduct such checks. For returning staff members, this background check will be updated at least every two (2) years.

2.     An Abuse Prevention Orientation shall be conducted annually.

a.     A representative of the Board of Directors will review this policy with all staff members.

b.  In addition, there will be an informational meeting for parents at the start of the season where this policy will be reviewed and distributed.

3.     Defining Situation for Prohibited and Discouraged Behavior

a.     Prohibited Behavior

                    i.    Use of profane or degrading language. Staff members are also responsible for stopping disrespectful language or behavior between team members, including sexual jokes or harassment. 

                   ii.    Threatening or intentionally inflicting physical injury upon a minor.

                  iii.    Committing any sexual offense against a minor, or engaging in any sexual contact with a minor.

                  iv.    Making any kind of sexual advance, or making a request for sexual favors, or engaging in other verbal, visual or physical conduct of a sexual nature.

                   v.    AHSTC prohibits electronic communication between coaches and athletes that is not directly related to team activities, per the AHSTC electronic communication policy.

b.    Discouraged Behavior

                    i.    AHSTC discourages non-related one-adult/one-child interaction in the situations identified below:

-          Rides to/from practices and competitions unless there is an urgent situation such as where a parent/guardian does not show up and the child would be in danger not having a ride.

-          Locker rooms

4.     Reporting of Suspected Child Sexual Abuse

a.     The member of the Board of Directors in charge of Human Resources (“HR Director”) and the Pool Manager shall be responsible for receiving reports of sexual abuse or other inappropriate conduct and for taking appropriate action upon receiving such a report.

b.    All volunteers, parents and program participants are directed to report any incident of abuse or suspected abuse that they witness or that is reported to them to the Pool Manager and/or the HR Director. Volunteers, parents and program participants also may directly notify proper law enforcement agencies.

c.     The HR Director will promptly notify the proper law enforcement agencies that an incidence of possible abuse has been reported.

d.    In the event that a suspected incidence of abuse is reported, the staff member in question may be temporarily suspended from duties while an investigation takes place.

e.     The Board of Directors, when appropriate, shall communicate reports of child sexual abuse to the Club membership. The confidentiality of any who makes such a report will be protected.