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Team Handbook

The College Greens 2019 Swim Team Handbook

Welcome to the 2019 swim season for the College Greens Gator Swim Team.  We are excited for this swim season and looking forward to working with swimmers and their families. We are looking forward to a happy, healthy, fun, and successful season with all the swimmers and their families both new and returning.

Team Communications

  • Our main methods of team communication are e-mail, postings to our team website and our team Facebook page.   
  • Our team website is www.cggators.org, and our Facebook page is  https://www.facebook.com/CGGators.org/
  • Each family will have a family folder that additional communication and ribbons will be in.
  • The coaches will make themselves available to speak with parents but remember that they must focus on the swimmers in the pool during practice and swim meets.  Please be considerate when approaching coaches on deck.

Rules for Parents and Swimmers

  • This is a swim team and every swimmer needs to participate in swim practices as well as swim meets.
  • Please let the coach know if a swimmer needs to leave practice early.
  • Swimmers should always listen when the Coach is talking.
  • Swimmers are expected to pay attention and participate in practice.  Behavior that is distracting or bothersome to other swimmers is not acceptable.  The coach will decide on the appropriate discipline.
  • Parents are expected to pick-up swimmers promptly at the end of the swimmer’s practice session.
  • Parents needing to stay for the practice must stay off the pool deck and refrain from talking to the Coaches or swimmers during the session.
  • Any parents with other children not participating in the swim practice are fully responsible for supervising their children.
  • Be ready to get in the water at swimmer’s group practice time.  If a swimmer is more than 10 minutes late, it may result in the swimmer not practicing that day.

Little Gators

Our Little Gators program is an integral part of our team, it is for swim team members who need assistance in the water.

  • Little Gators must attend the swim assessment and have coaches approval to participate.
  • Graduation from the Little Gators program to the 6 and under swim team practice is the coach’s decision.
  • Little Gators will practice Monday, Wednesday and Fridays.
  • The Little Gators begin practice two weeks after the rest of the team to ensure their safety in and around the pool.
  • Little Gators registration cost is the same as the rest of the team despite the reduced practice schedule, this is because a greater number of coaches required to work with the Little Gators.
  • The Little Gators program is not intended as a substitute for swim lessons.
  • Little Gators may participate in all home meets including the Green & Gold meet.

Team Swimsuits and Swim Caps 

During swim meets team suits are strongly encouraged.  Every swimmer must wear a team suit (preferred) or a solid black swimsuit and if the swimmer is wearing a swim cap it must be a team cap. No other suites or swim caps are allowed during swim meets.   A new team suit is selected every 2 years.

Refunds

Should a swimmer opt not to remain on the team, to receive a refund they must notify the swim team president in writing before the Green & Gold Meet.  Registration fees will be refunded, less a $50 non-refundable service fee.  After the Green & Gold Meet, there will be no refunds.

Swim Meets

We are a swim team, every swimmer needs to participate in swim meets.

Meet Registration

  • Swim Meets (events) will be published on the website, www.cggators.org, approximately two weeks ahead of the scheduled meet date.  All swimmers will need to register via the website for each meet in which they plan to participate.  Registration closes the Sunday evening prior to the meet date.  It is important that all members of the swim team participate in swim meets.

Swim Meet Basics

  • Arrive at meets and report to the check-in clerk no later than 7am.
  • Listen for warm-up announcements.
  • Check heat/lane assignments before and after scratch session.
  • Swimmers must report to Ready Bench when called.  Listen for announcements to avoid missing races.
  • Clean up after yourself.
  • Don’t be afraid to ask for help! Coaches, swim board, swimmers and families are happy to help.
  • Volunteer.

PARENT VOLUNTEER INFORMATION

CG Volunteer Coordinator is Lindsey Kozlowski

  1. WE run the meets!! Swimming is a “family” sport and you (or a family representative) must volunteer for shifts during meets. (Do not worry, we will train you)
  2. Each meet requires a family member to volunteer 1 shift at each meet.
  3. Additionally, each family must work one non-meet volunteer shift. (during a social event)
  4. JOB LISTINGS – Detailed descriptions of all jobs are listed below. All jobs can be learned. Some jobs take special training or are predesignated positions.
  5. Shifts and sign-ups will be open prior to events and you sign up on a first come, first serve basis. Some jobs are closed. Contact our Volunteer Coordinator to find out how to qualify for predetermined jobs. (Predetermined jobs are marked with asterisks**).
  6. Volunteers must sign in at meets with the Volunteer Coordinator when signing child in for the meet.
  7. Listen for announcements during meets and BE ON TIME for your shift.
  8. We want this to be a positive and fun experience for everyone, so let’s work together and make this happen.
  9. For more information, Email: volunteer@cggators.org

**ANNOUNCER- Will announce swim event, heats and swimmers. Call age groups to the ready bench throughout the meet. General announcements are made throughout the day to make families aware of volunteer shifts, rules, snack bar deals, etc. Also, oversees and coordinates national anthem singers for all home meets. (Home meets only)

**CHECK IN- Responsible for checking in all swimmers and parent volunteers prior to the start of each meet. Early arrival prior to check in (6:30am). Interact with team volunteer coordinator to ensure parents are checking into their volunteer jobs when checking in swimmers. (Home and Away meets)

**CLERK OF THE COURSE- Clerk confirms each swimmer is in correct heat and lane prior to start of meet. Communicates to the starter that all swimmers are accounted for prior to start of each heat. (Home meets only)

**COMPUTER OPS- Help set up and run the computer system for tracking all events and times during our home meets. (Home meets only)

FLOATERS- Fill in wherever a job needs filling at the request of the parent volunteer coordinator. Floater jobs are ONLY released to the team after all other jobs are filled. The team rarely has floaters due to the volunteer needs of the team and the number of jobs that require filling per meet. (Home and Away meets)

GUEST SERVICES- Ensure the restrooms are clean and stocked. Take out trash throughout the shift and replace trash bags. Keep common areas of the swim meet tidy. (Home meets only)

HOSPITALITY- Serve iced tea, lemonade, water and snacks to all volunteers working at the meet. (Home meets only)

**MEET REF- The meet referee is the head official. He/she has full authority over all officials, shall enforce all applicable rules and shall decide all questions relating to the actual conduct of the meet. Any dispute or question regarding judgment calls, lay officials, entries, dual meet procedures, or the operation of the meet will be decided by the meet referee, whose decisions will be final.

**PHOTOGRAPHER- Takes appropriate photos of our swimmers at meets, practices and social events. Post photos of our swimmers on our social media accounts throughout the season. These photos will also be assembled into an end-of-season video, which is shown during our End of Season Team Party. (Must have own pro or semi-pro camera equipment and able to use your own gear for the season. Experience taking action sports photos a plus.) (Home and Away meets)

READY BENCH- Organize and check-in all swimmers ages 10 and under in the ready bench staging area. Walk swimmers to the blocks and ensure they are in the right lane for their races. (Home and Away meets)

**HEAD READY BENCH- Organizes and oversees ready bench duties for parent volunteers. (Home Meets and CHAMPS)

RIBBONS- Place stickers on placement ribbons in addition to filing the ribbons in swimmers’ family folders the Monday following a swim meet. (Home and Away meets)

**HEAD RIBBONS- Responsible for checking ribbon inventory, make sure family folders are in order and no one is missing and that they are put out on the tables by the gate to be filled, assist with the sticking and filing of ribbons. (Home and Away meets)

**RUNNER- Deliver meet sheets to specific stations on deck so that the meet can run according to schedule. Collect DQs from stroke & turn judges and hand them to computer ops. (Home meets only)

**MEET SETUP & TEARDOWN- SET UP- Friday night before home meets only. Our meet director will be able to give you all the direction needed to perform the necessary tasks. TEARDOWN- Saturday after home meets only. Our meet director (Nicole Webber) will be able to give you all the direction needed to perform the necessary tasks. You will assist with the removal and storage of the swim meet equipment at the conclusion of our home meets. Prepare pool and grounds for opening the club to members. The goal is to have this crew largely fixed (not rotating) to be able to work efficiently at each of our home meets. (Home meets and CHAMPS)

SNACK BAR- Assist in snack bar selling snacks, food, and drinks. (Home meets only)

**SNACK BAR GRILL MASTER- Responsible for grilling delicious food for the snack bar. (Home meets only)

**STARTER- Responsible for starting each of the heats and identifying false starts. (Home meets only)

**STROKE & TURN- Judge swimmers’ strokes, kicks, starts and turns and determine if they have the proper form for each. Prepare disqualification sheets if improper technique is identified. (Home and Away meets)

TIMERS- Responsible for timing all events. By far this job requires the most number of volunteers at each and every meet. Meets can’t run without sufficient number of timers. (Home and Away meets)

**HEAD TIMER- Making sure there are sufficient timers signed up for each event. Coordinating with the volunteer check-in to make sure your lists are the same, and that parents have or haven’t checked in. Confirm that all stopwatches are functioning properly prior to the meet and bring stopwatches to the meet. Preparing lane assignments and making sure timers are aware of their lane assignments and make it to their respective lanes. Check in with home team Head timer for any special instructions they may have. Hold a timer meeting prior to the start of the meet giving final lane assignments and answering any questions from your volunteers. (Home and Away meets)

YOU WILL ALWAYS HAVE THE OPPORTUNITY TO SEE YOUR SWIMMER(S) SWIM THEIR RACES NO MATTER WHAT POSITION YOU FILL!

OTHER INFORMATION:

A.M. shifts are typically 8 a.m. to 10:45/11 a.m. and P.M. shifts are typically 11 a.m. to 1:45/2 p.m. Times will vary depending on the meet. If you have only 6 & under swimmers, then you may want to choose an A.M. shift since 6 & unders are done before noon.

Additional volunteering is required at Champs; parents are required to volunteer for one shift each day their swimmer swims.

Champs

  • Champs is the culmination of all the hard work swimmers have done throughout the season.
    • Champs is a three day long swim meet (some swimmers will only participate in one day), where swimmers compete against all the teams in our league.
    • To be eligible to swim at the SSL Champs meet, a swimmer must compete in a minimum of 3 dual meets.
    • Swimmers are not required to attend Champs but it is highly encouraged and recommended.

Awards

  • Ribbons are awarded at the individual meets for each heat.
    • Ribbons will be placed in  family folders at the entrance to the club.
  • Additional awards given in the categories listed below to recognize individual achievements and presented at a Team Awards Party at the Club at the end of the swim season.   
    • High Point Boy and Girl 6 & Under            
    • High Scores: All age groups combined.
    • Most Improved Swimmer: One boy and one girl.
    • Coaches’ Award: One boy and one girl based on sportsmanship, cooperation, team spirit, and attendance at practice and meets.
    • Most Valuable Swimmer: Overall top boy and top girl point winners at league dual meets and Championships.
    • Gator Spirit Award: The one swimmer that embodies the spirit of the team and is voted on by their fellow swimmers.
    • Swimmers who have reached the age of 18 will be recognized.
    • Team members who break team or league records will be recognized and have their names entered on the Record Board, located in the entryway of the club.