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Welcome Letter

2019 SSL Swim Season

Tasmanian “TAZ” Devils Swim Club

We are pleased to welcome you to our facility for our 2019 dual meet. We have included below some details to help you prepare for the meet, and also to help your swimmers and families have an enjoyable experience.

Our Head Coach and staff will help your staff to find their seating areas, and also to find the scratch location.

We would like to invite the key officials to make contact with their EDH counterparts during the meet in order to continue the exchange of ideas and best practices.

We’re looking forward to hosting your families and swimmers. Please do not hesitate to contact us with any questions, or if there is anything we can do to make your visit a truly enjoyable event.

John Platt - President

johnp@jiffylubeca.com

Robert Laing - SSL Representative

laingr@sbcglobal.net

TAZ Contacts:

Head Coach – Brittney Cicchetti

brittney.cicchetti@edhtaz.org

 

Referee – Colleen Simkin

Computer Operations – Damani Norman

damani.norman@gmail.com                                                                                                        

Head Starter – Tracy Neal

tracy.b.neal@gmail.com

 

Location: Our pool is located at the 1021 Harvard Way, El Dorado Hills, CA 95762. A map and directions are located on our website, www.edhtaz.org. Click the Pool Locations tab on the home page. Essentially, from Highway 50, exit north on El Dorado Hills Blvd. The pool is on the right about a mile or so from the Highway 50. Enter the complex by taking a right on St. Andrews Drive (north of the pool), followed by a right into the CSD complex.

If the El Dorado Hills Ramp is CLOSED due to construction, please use Bass Lake Road (via Hwy 50 West or Country Club. Turn right (North) on Bass Lake. Drive approximately 2 miles to a left turn on Serrano Parkway. Follow Serrano Parkway to Silva Valley Parkway and turn right. Turn left on Harvard Way (at the high school) and continue to El Dorado Hills Blvd. The pool is at the corner of Harvard Way and El Dorado Hills Blvd.

Parking: Parking is available in the main lots in the CSD complex. Entrances to these lots are available from Harvard Way and St. Andrews Drive.

Key Times: The following key times pertain to the meet:

6:00 Gates are unlocked

6:30 Check-in begins

7:00 Scratch session promptly begins in the classroom (southwest corner of the pool)

7:00 TAZ warm-ups’

7:15 Meet Officials Meeting at the Ops Table (see below) *

7:30 Visiting Team warm-ups’

7:30 Officials meetings (see below) **

7:55 Clear the pool

8:00 National Anthem

8:05 Timing system test

8:10 Meet commences

* Meet Referee with EDH heads of Computer Ops, Colorado, Timers, S&T, Starters, and Ready Bench; SSL League Reps

** Timers meet behind the main blocks on the East side of the pool.

Ready bench meets at the ready bench area

Stroke and turn officials meet behind lane 6 on the far end (West end) of the pool

Team Areas: We invite your to set up in the quad just outside the main entrance to the pool. We will provide a table for sign-in near the main gate of the pool.

Touch Pads: We will use Colorado Aquagrip touch pads as the primary timing system, which is displayed on the scoreboard. Note that the scoreboard always displays the touchpad time. We will use two manual plungers as backups and a manual watch in each lane. Younger swimmers commonly finish races by grabbing the top of the gutter or placing their hand over the gutter. These finishes, while legal, may fail to activate the touch pad. Please let your parents know that the backup and manual systems in place will capture and report the times correctly, even if the correct time is not displayed on the scoreboard.

Starting Blocks Area: Access to the starting blocks area and athlete ready area is restricted to meet officials (including timers), athletes, and coaches. All athletes except the swimmer in the water and the next relay athlete must remain in the athlete ready area, which is the second row of shade tents behind the blocks. Parents are not permitted in front of the barriers at either end of the pool.

Meet Operations: Our Meet Operations table is located on the south edge of the pool near the diving boards. Please see us at the desk if we can be of any assistance.

Snack Bar: We’ll have a full snack bar operating for your swimmers and families, including pizza, coffee, soda, water, breakfast burritos, burritos, doughnuts, bagels, and assorted snacks.

Volunteer Positions Needed:

Timers: 11 timers per team, including 1 backup, per shift; we change shifts at the midway point of the meet. Each club will assign one timer per lane.

We request that you help us by educating your volunteer timers on the specific requirements for timing at EDH. EDH considers timers to be active meet officials. Timers are responsible for:

* Matching the swimmer by name with the name on the program. If the swimmer at the block does not match the program, the Timer MUST immediately notify the Clerk of the Course. The race cannot proceed until the mismatch is resolved by the Clerk and Referee.

* Timers are expected to control the deck area between the timer chairs and the edge of the pool. Control means that there should only be two swimmers forward of the chairs: 1) the swimmer in the water, and 2) the swimmer who is being called forward for the next heat.

* Timers should be helpful in encouraging younger swimmers to take the blocks after the Starter calls the next heat to “Step Up.”

* Timers must be careful not to step on the touch pads when swimmers come to the wall.

* Timers must make sure that swimmers, especially relay athletes, do not stand on the pads while waiting to swim.

* The touchpads have a 15 second arming delay after the start of a race and after each relay leg. Timers must actively encourage the swimmers to exit the water immediately after each race. Timers should render assistance to young swimmers as necessary.

* At the conclusion of each race, timers should record the manual time on the heat sheet.

* Timers should look at the board after pushing the plunger. The Timers should manually touch the pad if the scoreboard shows zeroes for the time. This indicates that the swimmer did not touch or trigger the pad, which is common with younger age groups. Timers should NOT touch the pad unless zeroes are showing on the scoreboard.

Stroke and Turn: Visiting Teams should provide 12 S/T judges for the meet. S&T operates three shifts that change at 10:00am and 12:00 noon, with four judges from each team working each shift.

Ready Bench: EDH operates a joint ready bench for swimmers through age 10. We recommend four volunteers per team on duty.