Meet Job Descriptions
All of the meet volunteer jobs are easy to do and require little or no training. Having enough volunteers is crucial to running a fun and efficient meet. They are a fun way to be involved in the sport of swimming and all of them allow you time to watch your swimmer.
Each family is required to volunteer for two shifts during the summer season. These shifts may be performed at the same or different meets. The jobs required and the number of volunteers will vary depending on whether or not the meet is home or away and whether or not it is the championship meet. Service requirements can be found on the Volunteer Policy page under the Parent Info tab.
The job descriptions below apply to the swim meet jobs unless specifically stated that it is for dive meets or both.
Announcer - Dive Meet
The announcer announces upcoming events, which events are in the bullpen, on deck, etc. The announcer may also periodically announce scores and any other pertinent information, such as new records.
Announcer - Swim Meet (Must Be Trained)
The announcer announces start of the meet with the national anthem, upcoming events, which events are in the bullpen, on deck, etc. Keep an eye on the events in and on the blocks and keep the bullpen full in order to keep the meet moving smoothly. Try to ensure that when there are at minimum 3 events on deck behind the block that you are calling next events to bullpen (10&under only and no relays) or to the blocks (11 & up and all relays. ) The announcer may also periodically announce scores and any other pertinent information, such as new records.
Awards / Ribbons
Place labels on ribbons (usually done during the meet so check in with scorers for printed labels.) Separate the ribbons (or medals) by team, so they can be easily distributed to the coach or team representative. For our team the awards volunteers file the ribbons for each swimmer in their family file folder (this is usually done the morning after the meet).
Responsible for organizing swimmers in their designated lane and heat as they arrive at the bullpen then taking them to their correct block assignment for their race.
Head Timer (Must be trained)
Instruct all individuals on proper timing duties. On meet days, the Head Timer should make sure there are fresh batteries and working stopwatches, distribute stop watches, familiarize volunteers with timing responsibilities, answer questions, and assign 3 timers for each lane, one of which will be the Head Lane Timer. The Head Land Timer records the times on the prepared swimmer’s card.
Buy food items, water, and ice prior to the meet. Prepare refreshments and food for home meets and distribute to the volunteers during the meets.
Meet Clean Up
Keep pool area and team camp area clean during and after home meets. At away meets keep camp area clean during and after meets. (Much of this will be reminding our swimmers to keep our camp and pool clean and to clean up as they are leaving.)
Officials (Must be trained)
A short training session for our swim team officials is offered in the spring prior to the start of the swim season. Please check the team calendar for date and time.
Officials will watch the swimmers during races to make sure strokes and turns are legal. They will mark a slip as “DQ” for any swimmer performing an illegal stroke or turn along with an explanation. The slip will be sent to the scoring table. For each home meet, we will provide 3 officials and the visiting team will provide 1 official. We will provide 1 official for away meets.
Take time cards from timers to the scoring table, take DQ slips from officials to the scoring table, post race results during the meet, and hand out heat winner ribbons.
Scorer - Dive Meets
The scorers record the points awarded by each dive judge on the score sheet. The cumulative score for the individual diver and the entire team is calculated. The home team will provide 2 scorers and the visiting team will provide 2 scorers.
Scoring - Swim Meets (Must be trained)
A short training session in the Meet Manager software used for scoring meets is offered in the spring prior to the start of the swim season for anyone interested in scoring the meets. Check the team calendar for date and time. The scorers will enter the time results in to the team computer and score. She/he will print the meet results and print the labels for the ribbons. The scorer will also periodically print meet results for the Announcer.
Starter (Must Be Trained)
Has full authority for running the swimming events and making decisions and enforcing rules and keeps the meet running on time. The starter uses an electronic signal to start each race. The Starter can also serve as a stroke and turn official, if needed.
Start the watch at the beginning of the race and stop the watch at the end of the race. There should be 2, one of which will be the Head Lane timer. The Head Lane Timer will record the time on the prepared swimmer’s card and ensure that the swimmer is in the correct lane. The Home/Host team will provide 2 timers per lane. There will be a timer training sessions prior to the start of the meet.