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FAQs
We hope these Frequently Asked Questions document will be helpful for new swim families.  Should you not find what you are looking for on our website or have any additional questions, please do not hesitate to ask any swim board member.
  • Who can be on the Swim Team

  • Participant(s) must be a child (ren) or legal dependent of a Coves or Coves North resident.
  • Live at a residence in the Coves or Coves North neighborhoods that pay Homeowners Association (HOA) dues. (Rental home residents are eligible.)
  • The family must reside in the Coves or Coves North neighborhood on June 1st.
  • Seasonal resident - The Coves or Coves North resident (non-parent) must have legal notarized documentation (Guardianship Papers/Power of Attorney) demonstrating their legal obligation to the child throughout the entire swim season. The board will review and approve all legal documentation. The legal documentation is required to allow the non-parent to have medical rights over the child. Proof of legal documentation is required for liability protection for the Coves Swim team and/or Coves Homeowner’s Association. 
  • Examples of Seasonal Residents: Foreign Exchange Student, Children of Deployed Military Personnel.
  • “Legacy Swimmers” – Swimmers of families that have a combined 3 years with the team and become a ‘non-resident’ of the Coves or Coves North neighborhoods.  The legacy swimmer may return every year until they age out. The swimmer must swim continuously every year to remain eligible. Any siblings of the swimmer will become eligible to swim as a legacy swimmer.
  • Special Circumstances related to eligibility requirements will require review and approval by the board.
  • Grandchildren of Coves and Coves North residents are allowed to be on the team as long as the grandparent has paid all HOA dues and other requirements have been met.
  • In the even that the board acts upon the "Registration Addendum" in years where registration numbers are low - "interested swimmers" are allowed to join the Coves Swim Team pending board approval.  
  • MEMBERSHIP Swimmers must have approved membership with the Coves Swim Team and meet the eligibility requirements stated above. Full payment of homeowner association dues, swim team fees and a current USA Swimming membership are required before a new or returning swimmer can practice or participate on the swim team.
  • The child must demonstrate the ability to swim the width of the pool in the deep end.
  • Is there a birthday cut-off?   If a swimmer is over the age of 18 on June 1st, that swimmer cannot swim in the league.
  • Expected Costs per Child to be on the team

  • Coves fee:  $100 for first child, $90 for siblings
  • Northland Conference fee:  $10 (fees vary by year)
  • USA Swimming Membership fee:  $40 (fees vary by year)
  • Suits, caps and other apparel are available through the spirit wear chairperson.
  • How do we place Spirit Wear orders? We recommend you purchase items at time of registration; however, orders will be accepted until June 1.
  • Parent Responsibilities

    • Timer - Stands at blocks. Starts stopwatch at the signal and stops the watch when swimmer touches the wall.
    • Back-up Timer - This person will have 2 watches to activate and will wait for a possible SOS call from timer with malfunctioning watch.
    • Timer/Recorder - Person who performs the same functions as a regular timer, but holds a pencil and clipboard with the heat sheets to record each timer's results. Also responsible for checking that the event, heat number and name on sheet correspond with the event announcement by the starter and the name of the current swimmer.
    • Runner - Once the times have been recorded on the heat sheets, the runner collects all sheets, any DQ slips and the Across the Board sheets after each heat and take them to the balloters.
    • Across the Board Judge and Recorder - One judge and one recorder from the same team are positioned on opposite sides of the pool. The judge is responsible for calling the lane number as each swimmer finishes and the recorder will note the finishing order as called on the form provided. A runner will collect the form after each heat.
    • Balloter - Receives lane/timer sheets, across the board and DQ slips from runner after each heat. Circles the middle time (or averages if only 2 times), checks the Across the Board slips for lane & heat info and compares with DQ slips. Must get DQ confirmation from the referee. Readjusts across the board for DQ’s and completes a Judge's Decision sheet when necessary. Puts all papers in order for computer input.
    • Place Ribbons - Responsible for placing printed labels on the back of the ribbons for the top six places of each event and sorting them into the respective files for the teams.
    • Computer Assistant - Reads times for each swimmer to Computer Data Entry worker who enters times into computer. Also helps compare Across the Board slips with computer placement and double-checks entered times.
    • Computer Data Entry - Enters scores from heat sheets into computer during meets. Also responsible for printing results and ribbon labels. At end of meet, saves info on disks/thumb drives for coaches and visiting team.
    • Concessions Sales - Prepares food and sells concessions from the swim team room.
    • Hospitality - Responsible for making and delivering drinks (iced tea, lemonade and water) to all workers.
    • Clubhouse Monitor - Sits in the air-conditioned lower level of the clubhouse to ensure that no one goes upstairs. Also, this person will make sure that people entering the clubhouse only use the restrooms and then leave. This area is not a snack area. It is only opened for extra restroom use, preferably for non-swimmers.
    • Safety Marshal - Individual shall enforce safe warm-up procedures and maintain order during this time. Warm-ups cannot begin without this person being in place.
    • National Anthem Performer - Sings and/or plays the National Anthem before meets. Requires a modicum of musical talent.
  • Volunteering - We do expect one parent per family to work half of every home swim meet.  Please see ‘Working Swim Meets’ under the Swim Meet section below for more information.
  • Donations to the swim team snack bar - Donations are critical in keeping cost down.  Water, snacks, soda or any other item you wish to donate to the team are appreciated.
  • Swim Practice

    • SWIMMER AGE
    • MORNING
    • M-Thursday
    • EVENING
    • M-W
    • 8 and under
    • 10:15 - 11:00 am
    • 5:30 - 6:30 pm
    • 9-10
    • 9:00 - 10:15 am
    • 5:30 - 6:30 pm
    • 11-12
    • 9:00 - 10:15 am
    • 5:30 - 6:30 pm
    • 13-14
    • 7:30 - 9:00 am
    • 5:30 - 7:00pm
    • 15-18
    • 7:30 - 9:00 am
    • 5:30 - 7:00pm
    •  
  • This is my child’s first year and has never dived off a diving block.  Will this be taught to him/her during practice?  Yes, your child will be taught to dive off a block, or if they are unable to do this, they will be instructed to dive off the side of the pool.
  • How are swim practices structured?  Practices are intended for swimmers to prefect each stroke we will focus on a stroke or concept each day and build on them as the season progresses.  The practices are not meant to be the most excruciating practice the swimmers have had (as we are not club), but to get the swimmers familiar with the strokes and improve on techniques and speed.  The beginning practices will have more endurance work to get the swimmer's muscles remembering how to swim, whereas the later practices will have more specific stroke technique work to better their strokes.
  • What if he/she is in a meet and still is unable to dive off the block?  A swimmer is also allowed to be in the water and push off the side of the wall to begin the meet.
  • Morning and Evening Practice times:
  • Does a parent need to stay during swim practice?  No.  However, it is the parents’ responsibility to pick the child up after his/her practice.  The Coves Swim Team is not responsible for children once practice is over and they leave the pool deck.
  • Does my child need to wear a swim cap?  No. However, this is helpful. 
  • Are Goggles required? No. However, they are helpful.
  • Do I need to notify the coaches if we go on vacation or if my swimmer will miss practices?  What is the best communication method?  Please send them an email.  
  • If a morning practice swimmer is unable to attend a morning practice, can they attend an evening practice? If so, do they need to contact someone prior?   Yes, please provide a 48 hour notice to the head coach.
  • My child is not able to attend morning practices.  I there any information on who can attend evening practice and how are evening practices conducted? https://www.teamunify.com/TabGeneric.jsp?_tabid_=164229&team=rectcst
  •  
  • Who and what determines if a practice is called because of inclement weather?  See the “Coves Swim Team Lightening Policy “document in the following link - https://www.teamunify.com/SubTabGeneric.jsp?team=rectcst&_stabid_=140230
  • Friday Fun Day

  • What is Friday Funday?  Friday Funday is held on the Friday after the previous evenings swim meet.  This Funday is ONLY held on Fridays (see below for times). Games and fun are encouraged. There is also a 10-minute awards ceremony where ribbons from the previous evenings meet are awarded and donuts provided.   
  • 8 &under, 9-10, 11-12:                   10:05 – 11am
  • 11-12 13-14, and 15-18:                                  9:00 – 9:55 am                  
     
  • Each week the coaches choose one boy and one girl from each age group for Swimmer of the Week and Swimmer of the Meet.  ‘FUN DAY AWARDS’ are given based on outstanding performance throughout the week for Swimmer of the Week, and outstanding performance during the meet (Swimmer of the Meet).
  • The evening practice swimmers are not usually able to attend, how do they receive their ribbons?  The swimmer will receive their ribbon at the next Monday evening practice.
  • If an evening practice swimmer is able to attend a Friday Fun Day, do they need to contact someone first?  No, we encourage all swimmers to attend all morning practices and Friday FunDay.
  • Swim Meets

  • It is CRUCIAL that parents notify the coaches IF their son/daughter will be missing a meet!  Please notify them by email!  
  • Swim Meet Dates and Times:  On the team home page www.covescrocs.com
  • Directions to Pools – www.northlandswim.com
  •           What time does my child need to be at the swim meets?  The swim meets begin at 6 pm.  Each swimmers needs to attend the warm up session that is prior to the meet. 
  • HOME MEET warm ups begin at 4:45 pm
  • AWAY MEET warm ups begin at 5:15 pm
  • Who determines what event child is assigned to at meets?  The head coach assigns each child to each event.  Morning practice swimmers will be notified at the Thursday morning practice the day of the meet, and evening practice swimmers will be notified at the Wednesday evening practice.
  • Who and what determines if a meet is called because of inclement weather?  See the “Coves Swim Team Lightening Policy “document in the following link - https://www.teamunify.com/SubTabGeneric.jsp?team=rectcst&_stabid_=140230
  • Is there a ‘designated’ side that the Coves sits home during home and away meets?    The Coves spectator area is on the north end of the pool deck. The swimmers crash area is located on the hill north of the pool deck.
  • Do I have to stay for the entire meet if my child has finished w/ their last event?  No, unless this is a home meet where your child's age group is designated for after meet cleanup.
  • What are Heat Sheets?  Heat Sheets are printed ahead of time. Coaches receive a copy with any other pertinent meet information upon arrival at the meet. Coaches can often be seen highlighting the names of their swimmers so they can observe every swim. Parents and other spectators can purchase a heat sheet for $1 at the beginning of the meet. The first thing most parents do is find out what event(s) their child is swimming.
  • The EVENT – the stroke the listed swimmer will swim
  • The HEAT – The heat the listed swimmer will be swimming in
  • The SWIM LANE – The swim lane the listed swimmer will be swimming in
  • Many swimmers prefer to have the Event/Heat/Swim Lane written on their forearm in indelible ink so they will not have to carry around the heat sheet to remind them of when they are to swim. (Example: If your child were scheduled in Event 23, Heat 1, in Lane 5, it would be written on their forearm like this: 23-1-5)
  • How points are determined?  The top 6 finishers in each event scores points for their team.  All relays, only first place scores points.
  • 1st place = 7 points
  • 2nd = 5 points
  • 3rd = 4 points
  • 4th - 3 points
  • 5th - 2 points
  • 6th 1- point
  • How are ribbons awarded?  For dual meets, the 6 fastest swimmers in each event will be awarded a ribbon.  The fastest will be awarded 1st, second fastest will be awarded 2nd place and so on.  1st place scores 7 points for their team, 2nd scores 5 points, 3rd scores 4 points, 4th scores 3 points, 5th scores 2 points and 6th scores 1 point.
  • *RELAYS are only awarded a first place ribbon for the first place relay team.  No other places are awarded ribbons or points. It’s all or nothing. 
  • HEAT RIBBONS are awarded to the fastest swimmer in each heat of every event except relays for the 9 and 10 age group and the 8 and under age group only.
  •  "I DID MY BEST" ribbons are given to 8 and under swimmers that do not receive ribbons at the meets.
  • What do we need to bring to swim meets?
  • Lawn chairs
  • Coolers with healthy snacks and Water/Gatorade
  • Extra set of goggles (just in case)
  • Blanket
  • Extra towels
  • Extra set of goggles
  • Indelible markers (to write the event/heat/lane on your swimmer)
  • Sunscreen
  • Bug spray
  • Sunglasses
  • $1 for a heat sheet
  • Extra cash for snack bar (optional)
  • A winning spirit!
  • What is stroke technique?  It is what the coaches teach each child in order for them to swim that stroke in a legal manner as well as swimming that stroke in the most efficient way possible to become faster in that stroke.   If the swimmer does not swim the stroke legally in a swim meet, that swimmer will be disqualified (DQ) in that race and their time will not count. The coaches are responsible for informing the swimmer at practice after the meet on the reason for the DQ.  
  • What does QUALIFY mean?  Conference qualifying times is the minimum time that must be achieved per each stroke in each age group in order for that swimmer to swim that event(s) at conference.  The coaches have a copy of the conference qualifying times and we have posted them in the team room on the teams’ bulletin board.
  • What are Medley Relays?  Medley Relays are arranged to have the fastest combination of 4 kids swimming 1 of the 4 strokes in the following order: backstroke, breaststroke, butterfly and freestyle.  The fastest swimmers are chosen by the computer, however if the swimmer cannot legally swim their fastest stroke on a regular basis, the coaches will rearrange the relays to the fastest LEGAL combination.
  • What are Free Relays?  Free Relays are arranged by the 4 fastest freestyle times achieved by 4 swimmers.  The head coach has the discretion of changing who will swim this event and the swimmers who swim this event may change on a weekly basis depending on time drops and meet attendance.
  • What is an ‘Exhibition’ swim?  This is a swim where the time counts, however, that swimmer cannot score points for their team or receive a ribbon.  "B" relays are considered exhibition swims.
  • What determines the age group the swimmer will compete in for the season?  The Northland Conference (NLC) guideline for establishing age group swimming is based upon the age of the swimmer on June 1st of that season.  If the swimmer ages up into another age group due to a birthday during the season, the swimmer will be allowed to stay in the age group they started the season in. 
  • Working Swim Meets

  • When does the 1st half of a meet begin and end? The first half begins at the first event and ends at the conclusion of the backstroke event.
  • When does the 2nd half of a meet begin and end?  The second half begins at the Individual Medleys (IMs) event and ends at the conclusion of the Free Style Relay event.
  • Do I need training on the job I volunteered for?  Most jobs do require minimal training.  Some are on-line training and your committee representative will speak with you regarding any training that may be required prior to the meet.
  • What are the volunteer jobs and responsibilities?  Below is a list of volunteer jobs and the job description.
  • Awards Night

  • The end season picnic is held on the pool deck and is  always on the Sunday before conference prelims..  The swimmers are honored  with awards they achieved during the regular dual meet season..  This is also when we elect and announce the board members for next year’s season.  ALL families are invited.
  • Acronyms

  • NT - No Time (no previous time)
  • DQ - Disqualification
  • IM - Individual Medley - (25 yards of each of the following strokes: fly, back, breast, free)
  • Conference

  • Is a qualifying time the only requirement for a swimmer to participate in conference?  Swimmers who participate in a minimum of 3 dual meets and make qualifying time are eligible to swim at conference.
  • What can we expect at Conference?  Conference is a very large swim meet and a grand event.  Bring everything you would for a swim meet (your lawn chairs, coolers and winning spirit!!).  Heat sheets are $5 at conference and there is a concession stand for food and drink.
  • What is Conference Preliminaries?  Prelims for boys and girls 10 and under plus the 11-12 BOYS are held on Monday night.  Prelims for GIRLS 11-12, and then all 13 and up age groups are held Tuesday night.  The top 16 qualifiers of each age group and each event from prelims receive medals and are able to come back on Wednesday night and swim finals.  Ribbons are awards to swimmers that place 17th -24th.
  • What are Conference Finals?  Conference Finals are held on Wednesday night and consist of the final 16 swimmers from the preliminary meet.  Medals are awarded 1st thru 16th place. 
  • There are 2 heats per event on finals night:
  • Heat 1 consists of the swimmers who qualified at prelims in places 9th thru 16th.  The highest place this heat can achieve is 9th.   Heat 1 swimmers cannot move up into the top 8 places even if their times are better than the 2nd heat.
  • Heat 2 consists of the swimmers who qualified at prelims in places 1st thru 8th.  The lowest place this heat can achieve is 8th. Heat 2 swimmers cannot move down into 9th place or beyond even if their times are slower than the 1st heat.
  • Where is conference held?  Conference is held at the Springs Aquatic Center.
  • Where is the Team Area at conference located?  Team areas are where each team of the conference has their own area on the property to sit together as a team while the kids are waiting on their events. 
  • Where are the Team Bleachers?  This is assigned 1 week before the meet by the NLC.  Parents and guests from each team are encouraged to sit in their designated bleacher area to watch their child swim.  Once the swimmer has completed that event the parents are encouraged to leave the bleacher area to allow other parents whose child is swimming the next race to use the bleacher to view their child.  THE COVES PARENTS allow ALL parents who want to view their child swim however we normally stick together as a group and watch ALL the kids swim.  The team bleacher is the area where we cheer on ALL the kids of the team.  You will notice that most teams do not have the spirit we do!
  • Do parents also volunteer for jobs at conference as they do at meets?  The number of volunteers from each team that will be needed at conference prelims and finals will be announced 1 week prior to the meet by the NLC.  Each team will be responsible for obtaining the number needed through their parent volunteers.  The board position that is in charge of whatever volunteer is needed by the NLC will contact their group of volunteers to provide workers for the meet.
  • What are Shout Outs?  Conference Shout Outs are brief messages that will fit onto a 2 x 3" business card size in the heat sheet to announce to your child who is swimming at the conference meet whatever you want to "shout out" to them.
  • Conference Award Night

  • The Conference Awards Night is held on the patio of the Coves North Clubhouse on Thursday (the night after conference finals).  This is for CONFERENCE SWIMMERS ONLY!  Our coaches hand out the medals and ribbons that were achieved at the conference meet.  Everyone get free ice cream!!
  • Coaching Structure

  • HEAD COACH: The head coach is responsible for the swimmers and coaches during practices and meets.  Also, head coach is responsible for meet entries.  The head coach will oversee 8&under swim practice to ensure a positive learning environment is provided to the swimmers.
  • ASSISTANT COACH(S):  The assistant coaches work directly with swimmers and coaches to help with stroke technique. 
  • 8 & UNDER Assistants:  The 8 & under assistants are current Coves Crocs who swim on the team but are chosen volunteer coaches that help out the 8 and under swimmers  at practice and at swim meets.
  • Coves Swim Team Board

  • How many members are on the Coves Swim Board and what are their responsibilities?  Please see the document “The Swim Team By-Laws” in the following link - http://www.covescrocs.com/index.cfm?Page=_Docs
  • I am interested in running for a board position. What is the election process?  Please see the document “Board Election Guidelines” in the following link - http://www.covescrocs.com/index.cfm?Page=_Docs
  • Remember “Neighborly Manners”

  • Smoking Policy - Smoking is not allowed on the pool deck or pool grounds.  Smoking is allowed in the Clubhouse parking lot.
  • Alcohol Policy – The Coves Swim Team prohibits the consumption of alcoholic beverages on premises during a swim meet.   
  • Parking Policy – Both home and away swim meets bring many people.  Please remember to:  
  • Park only on the side of the street that is designated.  This allows the traffic to flow on the street as well as provides emergency vehicle access.
  • Not block residential driveways.