Volunteer Positions Explained


There are many volunteer opportunities during the season. By being a volunteer, you show support for our team and also have fun. Each family is required to work a minimum of three full meets per swimmer. (Example: you have two children swimming, so please sign up for a minimum of six volunteer sessions). Volunteering to be a committee chairperson (see next page) counts as one session. Sign up for meet jobs via your account by clicking on the “Events” tab and then on the “Job signup” button for the desired meet. If you don't volunteer for anything, you will be assigned a duty that is needed to be filled, or your swimmer will not swim. Please talk to the team president if there is a problem or valid reason you can't volunteer for anything at any meet. 

Below is an explanation of each volunteer position that we need to fill for every meet:

  • Clerk of Course This individual helps the swimmers line up as the coaches have assigned them. If a swimmer in the main heat swims out of his or her heat or in the wrong lane, he or she is automatically disqualified. Each team must provide one clerk of course per meet.

  • Assistant Clerk of Course An scribe who works with both Clerks of Course to track and record any deviations from the original swimmer assignments (scratches, substitutions, changes to heat or lane assignments)

  • Announcer The only requirement is a good voice and a thorough understanding of the order of events. We need one announcer per home swim meet.

  • Place Judges There are six place judges for each meet and they only judge the main heats. The judges determine the 1st through 6th place swimmers and handle any disputes about how the swimmers place. Each team provides three place judges per meet.

  • Timers There will be two timers per lane. Each group of timers is responsible for recording the swimmers’ time. Since half the lanes in the pool will be assigned to each team, the number of timers we must provide for each meet will equal the number of lanes in the pool. Our home pool has 6 lanes, but other pools we swim at may have 8 or even 10 lanes.

  • Recorder This official records the places in the main heat and submits the record to the official scoring table. We need one recorder for each home meet.

  • Heat Ribbon Distributors These individuals hand out heat winner and participant ribbons to the swimmers who did not swim in the main heats. We need two volunteers for each home meet.

  • Ribbon Writers These individuals take the place information from the scorer and record it onto the ribbons. We need two volunteers per home meet.

  • Runner These volunteers watch the stroke and turn judges and deliver disqualification slips and main heat sheets to the scorers’ table. We need two volunteers for each swim meet.

  • Scorer – These volunteers are responsible for recording the swimmers’ times, placements, disqualifications and keeping a running tally of points per team. We need two scorers per swim meet.

  • Starter Very Important Position. This individual starts the races by running the starter equipment. We need one starter per home meet.

  • Stroke and Turn Judges The judges watch the swimmers and determine if they are properly swimming each stroke. The judges are required to attend an annual Stroke and Turn Clinic. Each team will provide one stroke and turn judge per meet.

  • Parent Supervisors/Kid Pushers Involves chaperoning a specific age group at the meets and getting the swimmers to the Clerk of Course when called. We need six parent supervisors per meet.

  • Concession Sales These volunteers staff the concession table during the home swim meets. The concession sales are a fundraiser for the team. We need two volunteers per home meet.

  • Hospitality This individual works with the concession stand to provide ice water to all volunteers during the swim meet. We need one volunteer per home meet.