How to Enter a Meet

All swim meet entries will be submitted by automatic meet entry.  Before the indicated meet entry deadline, swimmers will need to sign up for their races on the web site.  Entry cards do not need to be mailed in by swimmers.  Swim meet charges will automatically be applied to your account. Once meet entries are submitted to the meet manager (online registration deadline), no refunds are possible.    

(Standard $5/swimmer/meet surcharge is applied.)

For questions on signing up for races on the web site, please contact Head Coach, Brian Pajer:

Please view instructions below on how to sign up your swimmer by electronic entry:

The process is simple. Click the following link and once you have signed in, you will be brought to a webpage on our team website that will allow you to commit or not commit your child to the meet. If you have more than one child swimming you will see them listed on this page. 

Here are the steps if you 

  • Click on the Member Names [they default to Not Committed]
  • Then click on the Signup Record pull-down and select No
  • If No, just click on the [Save Changes] button to save the changes
  • If you have more than one child, repeat the same task as listed above

Here are the steps if you ARE GOING:

  • Click on the Signup Record pull-down and select Yes
  • Once yes is selected, you will see the events your child MAY be eligible to swim
  • You will also see the best times inserted into the Entry Time field and highlighted in yellow
  • Check the Checkbox to the left of the name for those events you would like to swim
  • Please take careful notice of and time standards that must be met in the right-side columns
  • Once you have finished, click on the Submit Button in the lower right
  • Repeat the process for additional swimmers
  • You will notice that Coach Approval column will indicate Pending after you submit
  • Please pay careful attention to:
    - Maximum Event Entry Limitations IF PRESENT. Click on the >>View if present.
    - Add any notes that you want the Coach or Administrator to see

Your coach or team administrator will review your declaration and APPROVE or REJECT your request and once they submit the final choices you will be able to review by signing in and clicking on the Attend This Event button for any events listed on our team website. Look at the Coach Approval column for the events that you have been confirmed to swim. 


Meet survival guide

This is an exciting time for your swimmers as it is the first time for many to compete against swimmers on other teams. It is a time to apply lessons learned in practice to competition against the clock and other swimmers. This guide is designed to help families know what to expect when they get to a meet.

When should I arrive?

It’s best to show up at least 15-20 minutes before warm up. This will ensure the


• You have somewhere to park. This is often a problem at swim meets (in some cases this will require 30 minutes before warm up).

• Your swimmers will have time to get changed and prepared so they can get into the pool on time. This is critical as warms ups can be a bit of a zoo.

What do I do at the meet?

If nothing else, you’ll have lots of time. Meet sessions may go up to 4 hours. Bring a book, laptop, knitting, scrimshaw or anything else that can occupy you for the 3 hours and fifty minutes your child is not swimming. Some parents use this time to get to know others on the team, while others take the opportunity to list all of the reasons they love their Aquazot coaches.

A better alternative (with the possible exceptions of the aforementioned list) is to get involved with the meet and volunteer. Becoming an official or timer is a great way see a meet and get positively involved with the swimmers. If Aquazot is hosting the meet the options get even better. Concession, running the timing system, and a host of other jobs are available and will be critical to the success of the event.

**Aquazot Swim Club is hosting the BRW Meet in December this year. Volunteer information

can be found on the Aquazot website**

What should my swimmer do when they are not swimming?

The swimmer’s biggest responsibility during meets is to swim to the best of his/her ability. Practice is the biggest single factor in this equation, but on race day each swimmer must be responsible for getting themselves lined up for the correct event in the correct heat and lane. Nothing is more frustrating to a coach than having a swimmer ready to get a best time and then having them miss their event. Athletes miss events for a number of reasons, but in a highly scientific study conducted by the AZOT research staff the top reasons for missing events were:

1. Not paying attention

2. In the bathroom

3. At the snack bar

4. In the stands with Mom/Dad

While coaches may assist the younger athletes, it is each swimmer’s responsibility to get lined up with enough time to prepare to race (caps & goggles on). Also important for a swimmers success is staying hydrated. Most sports drinks are fine for this purpose. Dilute them by ½ with water and avoid those with carbonization. For food, stick with light snacks from home. Granola, sports bars, crackers, fruits and veggies are all excellent choices to keep energy up. While many meets do have some healthy fair, the norm is a buffet of sugared snacks, candy and treats covered in glaze, cheese, or sprinkles that have less nutritional value than your average pile of firewood. Most swimmers bring their own food with them. 

When swimmers are not racing or eating they tend to relax and socialize. Card games, reading, and occasionally, homework are all good ways to stay loose. While ipods, Ipads, and other electronic devices are popular, it’s important to put them away when swimmers are racing as they sometimes disappear when left out. While this does not happen often, it is not unheard of.

I want to be the perfect swim parent. How do I talk to my swimmer at a meet if they don’t

swim well?

Excellent question! After a race your swimmer will immediately go to his/her coach for feedback. The coach will go over what the athlete did well and then give feedback on how to improve future performance. After a conference with the coach your swimmer may want to talk with you.

When your child swims well:

This is easy. A “good job” or letting them know you’re proud of them is just fine. In reality not a lot needs to be said. They know they’ve done well and, are usually quite pleased with themselves. Rewards or payments for performance are not recommended and can actually be harmful long term.

When your child does not swim well:

This is easy. Tell them “nice try” and let them know that you’re proud of them. They just came from a coach who let them know what they need to do to improve. As a group, the Aquazot coaches are an honest lot, and tend to be so with swimmers about sub par performance. What swimmers need from parents is unconditional support and acceptance.

What else do I need to know?

Dress for the pool temperature. Take a building kept at 80 degrees and full of water, then add 400 people and shut them in for 10 hours a day. It gets hot in the pool. You will not want your ski jacket. You’ll notice most of the coaches and officials in shorts. There’s a reason for it.  Also, take into consideration when an outdoor pool is used in the winter and be sure to bring a parka (Aquazot parkas are available - ordering details are on the web site) and warm foot wear during months of cold weather.

Bring a sharpie or other permanent marker. They’re useful for writing your swimmer’s events on their hands or arms. This way they have instant access to all event, heat and lane information. After event, heat, and lane information has been recorded on your swimmer, please take away the marker. Nothing good happens when 10 year olds have sharpies for 3 hours at a time.

Make sure your swimmer brings extra clothes and towels. Believe it or not, everything gets wet. You heard it here first. This is really a swimmer’s responsibility, but the younger swimmers may need a little help for the first few meets. Above all else, meets need to be a fun, productive experience for your swimmers. Meets are opportunities for your swimmer to show off all of the work and practice he/she put in during the weeks preceding the meet. If you have any other questions, please feel free to contact your coach.

Good luck to all Aquazot Swimmers!