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REGISTRATION INFO

2017-2018 SHORT COURSE & LONG COURSE SEASON REGISTRATION

REGISTRATION FOR THE 2017-2018 HAS BEEN ACTIVATED

GO TO HOME PAGE ON WEBSITE AND CLICK ON THE ONLINE REGISTRATION BUTTON LOCATED ON THE RIGHT HAND SIDE AND MIDDLE OF THE PAGE TO START THE REGISTRATION PROCESS. 

 

Hilton Head Aquatics Financial Obligations and Considerations

Upon registration, the parent and swimmer agrees to abide by the governing rules of USA Swimming, Inc., South Carolina Swimming, Inc, and Hilton Head Aquatics set forth in each organization's by-laws and policies and procedures.

Team fees, dues and fundraising needs are determined by the projected annual expenses of the H2A. Many of our expenses are fixed and are required to be paid regardless of the number of swimmers in the water at any given time. Therefore, H2A requires a full season swim commitment.

The following is a list of expectations and requirements that all parents must review and agree to before joining Hilton Head Aquatics Swim Team (H2A). The Annual Registration Fee is a one-time fee paid at the time of registration.

ANNUAL DUES
Annual dues are based upon your swimmer(s) group assignment. By signing this agreement, you and your swimmer are committing to the 2017-2018 annual season. Regardless of swim practice schedules or attendance, monthly dues remain the same for the agreed upon season, September 2017 through August 2018, that your Bronze, Silver, Gold, or Senior swimmer has registered for. Pre-team swimmers register for the annual season; however, Pre-team swimmers may withdraw at any point during the season without be subject to an early termination fee but must pay any meet fees owed. In accordance with H2A policy, Bronze, Silver, Gold, and Senior Group members who wish to withdraw during the annual season may be subject to pay an early termination fee (up to half of the total dues owed for the remaining months of the yearly contract) and must pay any meet fees and Family Fundraising Minimum owed.  In order to withdraw prior to the conclusion of the yearly season, the swimmer’s parent or guardian must submit an Early Withdrawal Form to the team’s Board Chair at least thirty days prior to requested withdrawal date. For more information regarding early withdrawal, review H2A Policies and Procedures.

GROUP

ANNUAL DUES LUMP SUM PAYMENT*

MONTHLY DUES PAYMENT OPTION***

ANNUAL REGISTRATION FEE****

PRE-TEAM

$1320

$110

$153

BRONZE

$1620

$135

$153

SILVER

$2160

$180

$153

GOLD

$2340

$195

$153

SENIOR

$2580

$215

$153

 

*Annual Dues Lump Sum payment provides for a 3% pre-payment discount for full dues paid by 09/15/17. This amount is without the discount. 

**Remember the Monthly Payment Option is a courtesy billing method which helps spread the annual dues payment over a 12 month period. *This does not reflect a pay as you swim billing method.

***The Annual Registration Fee includes the USS registration fee, two team t-shirts, team swim cap(s) (1 silicone or 2 latex), and annual administration fee and is paid at the time of registration along with the choice of the dues payment option.

If a swimmer is moved to a different practice group during the year, the family will be billed the revised amount for each remaining month in the contract period and the swim family may be subject to Volunteer and Family Fundraising minimum pledge requirements if their swimmer is advanced from Pre-Team to Bronze during the swim year.

Available Payment Methods:
Our bookkeeping is done by the team volunteer Treasurer and the club encourages all members to use a credit card payment method. This method substantially reduces the number of hours the Treasurer must devote to team business. Please set up your account on our team website, h2aswim.com, to process your Visa or Master Card payments. PayPal, Discover or American Express options are not available. All payments are automatically processed on the first of each month. By signing this agreement, you agree that your credit card information is current, available and in good standing for monthly invoice processing. *An automatic $25 late fee will be assessed to your account if your credit card is declined, missing or includes an invalid expiration date. 

If the credit card method is not a viable option for your family, then it is your responsibility to notify the team Treasurer and establish an alternative advance payment method. All costs associated with this alternative payment method will be your responsibility. The check payment method is an option, but the club requires check payments to be paid three (3) days prior to the end of the month. Check payments received after the 2nd of the month will be subject to an automatic late fee discussed below.  *There is a $25 charge for returned checks.

H2A welcomes new members to the team throughout the year. If your swimmer joins the team after the 15th of the month, you will be required to pay a full month of dues. As a courtesy, we will credit your billing account for a month of dues the following month.

H2A understands that life can be unpredictable. If a swimmer or swim family finds that their obligations cannot be met please contact our Board Chair or Treasurer. All family information is kept confidential. 

LATE FEES CALCULATION
Late fees are assessed on all late payments, including monthly dues, meet fees, or other team-billed charges.  The fee is $25 per month, assessed after the 2nd of the month if payment is not received in full. It is your responsibility to notify the team Treasurer if you are experiencing some financial issues and need assistance with payment concerns.  H2A offers need based scholarships to families who meet our team’s financial assistance criteria.

*Failure to pay dues, meet fees, or fundraising fees within 60 days of the invoice date shall result in delinquent accounts and may result in the charges of late fees and nonparticipation in any USA Swim meets or team practices until member fees are current.

REGISTRATION FEE
The non-refundable, annual registration fee is $153 and is due at the time of your swimmer(s) registration. The registration fee covers two team t-shirts, team cap with logo, team administrative fee, and the USA Swimming membership. Each year-round swimmer is required to register every year in August/September. Year-round swimmers who join during the season, will pay the registration fee at the time of membership and again on the first August/September of their next membership year.

Every athlete who competes or practices in a USA Swimming sanctioned event must register annually with and become a member of USA Swimming, Inc. This membership fee is paid through H2A's registration fee. Included with this membership fee is excess medical accident insurance that covers the athlete at any sanctioned event or supervised practice.

MEET FEES
Meet information is located on our website under the EVENTS tab. You will need to sign-in at h2aswim.com and “Commit” your swimmer for all events your swimmer plans to attend prior to the stated deadlines.  H2A encourages all swimmers to attend meets their group is eligible to swim.  Swimmers’ meet participation is crucial to maintaining their focus and an opportunity to measure their practice and skill performance.

All meet fees will be billed to your team account during the month of or shortly after the meet date.  However, once H2A has submitted the team entry file to the meet host, no changes can be made to your attendance.  Meet hosts do not issue refunds and you will be responsible for entry fees whether or not your swimmer participates in the meet.   In addition to the meet entry fees, your account will be charged $25 per swimmer for coaches' travel and $4 per swimmer for merit travel for each meet your swimmer attends. (Coaches’ travel fees are not charged for local meets held in Hilton Head, Bluffton, and Savannah.)

Calculated meet fees charged on your account vary depending upon the meet hosts’ charges as stated in the meet information for each meet.  Listed below are estimates of charges that are included in meet fees you see on your monthly bills.  

Meet Fee Components

Avg Dev Meet Fees

Avg Home Meet Fees

Avg Reg Level Meet Fees

Avg High Level Meet Fees

Event Entry Fee

$15-17/meet

$3.50/event

$3.00 - $6.50/event

$5.00 - $15.00/event

Pool Surcharge

$12/swimmer

$7 - $15/swimmer

$10 - $20/swimmer

$15 - $25/swimmer*

LSC Fees

$4/swimmer

$4/swimmer

$4/swimmer - SC**

$4/swimmer - SC**

Coach Travel

NA

NA

$25/swimmer

$25/swimmer

Merit Travel Fee

$4/swimmer

$4/swimmer

$4/swimmer

$4/swimmer

 

TEAM SWIM APPAREL AND EQUIPMENT NEEDS
All swimmers are asked to purchase the team designated suit chosen by the Head Coach. All team equipment needs are categorized by group and apparel may be found on our website, www.h2aswim.com, click on the TEAM GEAR tab; User name is hiltonhead and password is terps.

TEAM COMMUNICATION
Our main lines of communication are our team web site, www.h2aswim.com and emails. Please provide us with your email address and update your account information with any changes throughout the year.

VOLUNTEER REQUIREMENTS

Parent involvement is extremely important for our team to be successful.  All H2A families are expected to provide volunteer time to the team and must work in some capacity at our team-hosted swim meets.  (See chart below).

Bronze, Silver, Gold and Senior Families, are expected to volunteer a minimum of 20 hours per year. H2A families are required to help with our home hosted meets even if they have already reached their minimum volunteer hours (see chart).  Families with only a Pre-Team swimmer are expected to provide a volunteer for each team-hosted swim meet but are not subject to the 20 hour requirement.  Family volunteer hours are tracked by utilizing the H2A Team Unify website Job Sign Ups.  We are scheduled to host 4 home meets in the 2017-2018 swim year.   Parent volunteer jobs at swim meets are inclusive of but not limited to: timing, officiating, working the timing system equipment, set up and tear down, and working at the concessions tent.   Swim meet volunteer requirements can also be fulfilled by donating food items for swim meet concessions and hospitality.  Two (2) Food Item Job Sign-ups equates to 1 hour of volunteer credit.   Outside of swim meets, volunteer hours can be accrued through board approved committee work and carpool driving.  Please contact our Board Secretary with committee membership requests. If your volunteer minimums are not met by July 20th, 2018, you may be assessed a fee of $25 per hour for unfilled hours.

 

TEAM HOSTED MEET

DATE

SENIOR & GOLD

SILVER, BRONZE & PRE-TEAM

SEASON KICK-OFF

09/15-17/2017

REQUIRED

REQUIRED

LAST CHANCE

01/20 - 21/2018

REQUIRED

REQUIRED

GRAND PRIX SPRING

05/05/2018

CHOOSE ONE*

REQUIRED

GRAND PRIX SUMMER

07/07/2018

CHOOSE ONE*

REQUIRED

 

*Senior & Gold families are required to work at least one hosted Grand Prix developmental meet.

Participation is important to the development of your swimmer(s) and provides wonderful team-bonding opportunities for swimmers and parents alike. Swimmer participation at our hosted meets is strongly encouraged by our coaches.  At the conclusion of short and long course seasons, family volunteer hours will be reviewed by the Board to determine whether family volunteer requirements have been satisfied. Failure to satisfy family volunteer minimums and/or meet service requirements may result in financial sanctions levied by the Board.