Important Information

Practice begins September 8th for the 2020-2021 Short Course Season.  Swimmers may join the team until October 30th, however it is appreciated if you declare their intent to swim ASAP. We hope not to limit team size due to social distancing regulations, but if need be some practice groups may be restricted to a certain number of athletes.

  • All new and returning families need to be familiar with the information on our website, – especially the Safesport tab and team handbook under documents.

  • Parents must attend a mandatory parent meeting September 15th OR 21st or swimmers will not be permitted to continue practicing. This is required for new and returning families.  Even if your swimmer will be starting in October this meeting is required. 

  • All swimmers must be registered with registration paperwork and waiver forms signed prior to starting practice. We will NOT allow swimmers to start practice without these completed, regardless if they are returning swimmers. 

  • Black Hills Gold Swimming expects a level of commitment and active participation of all parents.  There are many areas where volunteers are needed. Every family is required to volunteer at our home meets.

  • Parents are encouraged to set up an individual meeting between coaches, parents and swimmers during the first month of practice to discuss expectations and set goals.​

  • Communication from the team comes primarily through email and WhatsApp.  It is up to each family to make sure they are on the teams WhatsApp group, to supply an email address, and to like the Facebook page if they are to receive notifications of activities.

  • Per USA swimming insurance and club policy anyone that is not a certified coach is not allowed to be work with the swimmers.  Parents and other spectators are welcomed to observe practice from the balcony or outside the glass doors.

  • Each returning swimmer is responsible for a mandatory club fee of $200. (This is in addition to practice dues.) The fee is $100 for new swimmers.  The family maximum is $400. The team has several fundraising options available that does not require door to door sales. If you would rather opt out of fundraising, you may pay an additional fee to the team.

  • During practice times swimmers are under the supervision of coaches in the pool and on the pool deck only.  The locker rooms are open to the public and are not supervised unless the coaches are notified of a problem.  Coaches have no way of knowing which swimmers are dropped off for practice on a given day and therefore cannot alert parents to their absence. Coaches are not responsible for athlete’s attendance.  Attendance is taken daily and can be accessed on the website.  Coaches do not always remain in the pool area or Young Center until all swimmers are picked up.  Swimmers should be picked up as soon as their practice is over. 

  • Please check the websites calendar the last week of each month for the followings months final schedule, as changes may occur as the season progresses.

  • All fees due to Black Hills Gold Swimming are due in a timely manner.  If paying monthly, fees are due the first of the month.  All meets registered for must be paid for at the time of registration.  If any fees are outstanding past 30 days swimmers will not be allowed to practice or sign up for meets.

  • This season, due to COVID, our competitive schedule may look very different than in previous years.  This is a new experience for team leaders too – we may not have all the information or answers to your questions.  Please be patient with us and we navigate this unfamiliar territory. We will do our best to relay all information as soon as we receive it.


8/31/2020 Additional information:

Summary of Swim Team plan:

1- Swimmers will enter and exit the Young Center from the glass doors at the top of the stairs by the pool entrance. They must enter the pool from the office side doors. We do not want swimmers hanging around the hallways, vending machines, etc.  of the Young Center before and after practice. Masks are required outside of the pool area.  

2 - Locker room restrictions are in place. There will be no physical locker use in the locker room. Swimming gear will not be stored at the pool. There will be 3 swimmers allowed to change their clothes at a time. Showers will be restricted, unless approved by one of the coaches. Plan for your child to shower at home.

3-Our equipment storage bin will be stored on the deck and locked after practices. We will plan to disinfect pool equipment (kickboards, fins, pull buoys) with the spray that is provided by the Young Center after each practice.

4-There will be sections of foam noodles placed in the lane ropes that will symbolize where individual swimmers stop. Swimmers will be separated throughout the lane. Swimmers will be spaced around 5 to a lane, or based off how the noodles are positioned.  Other methods of distancing may include – swimmers using one lane to swim one direction and another to swim the opposite direction back; or 25 swims, exiting the pool and either walking back to the other end or distancing on the 6 ft positions on the deck until the lane is clear to return the other direction.    

5-BHSU will be emailing the BHSU Matrix plan of action if, or when, cases increase as to the plan moving forward. If the school would go to an "orange" status and be online, the Young Center will still remain open with guidelines.  Parents can go to the BHSU website to look at the matrix. 

6-If a child shares with the coaches they don't feel well or are sick, they will need to immediately exit the pool, parent notified and be picked up asap. 

7-We are still gathering information on what the threshold would be for us to cancel practice due to positive cases.  We will let you know on this.  

8-If there is a positive COVID case: We will communicate with parents what "group" there is a positive case, but cannot release names due to the privacy act. 

9- Some practice groups, especially the Golden Nuggets, often have free time at the end of practice. If parents do not want their swimmers participating in free time please notify their coach. 

10 – There should be no food on the pool deck.  Swimmers that need an after school snack should eat it on their way to practice or outside the building before entering.  All swimmers need to have their own water bottle for practice.  Swimmers NEED water during practice but there can be no sharing of bottles.