Gator Family
GST Code of Conduct

In accordance with the GST Mission Statement and Vision Statement, and in association and compliance with USA Swimming, and State of Tennessee Law, GST has adopted several policies and guidelines aimed at the protection of our children, coaches and parents.  The intent of these policies and guidelines is to communicate and provide parameters of what is expected of all involved with GST.  Where possible, we have provided age appropriate versions of certain policies.  It is a requirement of participation with GST that all registered GST Swimmers, their parents and coaches acknowledge all of these policies and guidelines. 



By signing the bottom of this form, I ________________________ agree to follow this Swimmer’s Code of Conduct while participating on the Germantown Gators Swim Team.

  • I will work hard in practice to improve my skills and times in all strokes.
  • I will be a team swimmer and get along with my teammates.
  • I will learn and display teamwork and sportsmanship.
  • I will be ready to listen and swim when I arrive at my practices and meets.
  • I will learn the rules and work hard to swim by them.
  • I will respect my coach, my teammates, my opponents, my parents and spectators.
  • I will pay attention and listen to my coach.
  • I will not strike, push, threaten to strike, or otherwise physically or verbally intimidate a teammate, opponent, or spectator before, during or after a meet or practice.
  • I will not use rough tactics during the course of a meet or practice.
  • I will not engage in an abusive, verbal attack upon any official or individual in or out the pool.
  • I will not use trash talk, profane, obscene or vulgar language, under any circumstances, in or out of the pool.
  • I will not engage in unsportsmanlike conduct such as throwing equipment or any other forceful action at any time.
  • I will follow the rules of the GST Anti-Bullying Policy.
  • I will only use electronic media (texting, Facebook, Twitter) for positive communication and will follow the rules of the GST Electronic Communication Policy.
  • I will always accept and abide by the decision of an official or my coach.
  • I will not use tobacco products, consume alcoholic beverages and/or drugs, except for the appropriate use of over-the-counter or prescribed medications.
  • I will abide by the rules of the GAC and respect all GAC property at all times.
  • I will treat other swimmers, coaches, officials and spectators with respect regardless of race, sex, religion, creed or ability.

And most important, I will swim for fun!

I understand & agree that not adhering to the above stated Code of Conduct will result in disciplinary action to be determined on a case by case basis.



Athlete’s Signature Date

Printable Version




By signing the bottom of this form, I (we) ________________________ agree to follow this Parents’ Code of Conduct while my (our) child(ren) is participating with the Germantown Swim Team.

  • My child(ren) is involved in organized sports for his or her enjoyment.  I will not force my child(ren) to participate in swimming, but support his or her decision to swim and help to make it fun.
  • I will place the emotional and physical well being of my child(ren) ahead of my personal desire to win.
  • I will encourage my child(ren) to play by the rules. I will remember that child(ren) learn best by example; therefore, I will applaud all swimmers.
  • I will not embarrass my child(ren) by yelling at swimmers, coaches, or officials.  All children will benefit by my example of showing a positive attitude toward swimming and all of its participants.
  • I will emphasize skill development and practice sessions and how they benefit my athlete.
  • I will do my best to know and study the rules of swimming, and support the officials in and out of the pool. Criticism only hurts the sport and well being of all the swimmers.
  • I will applaud a good effort both in victory and in defeat as well as enforce the positive points of their swim.  I will never yell at any child(ren) at or after a meet or practice - it is destructive.  I will work toward removing the physical and verbal abuse in youth sports.
  • I recognize the importance of volunteers and volunteer officials. They are very important to the development of my child and the sport.  I will communicate with them and support them.
  • I will respect and support the decisions of the coaches and officials.
  • I will be courteous to coaches, officials, swimmers and spectators, and will not use profanity at any time.
  • I will not make negative remarks or gestures to any swimmers, coaches, officials or spectators.
  • I will always conduct myself in a manner that is a credit to the Germantown Swim Team, the Germantown community and the GAC.
  • I will use electronic media only for forms of positive communication, and shall follow the GST Electronic Communication Policy.
  • I will bring my issues or concerns to the Head Coach’s attention quickly and not gossip or let problems fester.
  • I will encourage good sportsmanship by demonstrating positive support for all swimmers, coaches and officials at every meet.
  • I will create a safe and healthy environment for my child(ren) that is free from drugs, tobacco, alcohol and abusive language.
  • I will not use, sell, distribute or have any other involvement of any kind with tobacco products, alcohol, any other illegal substances or drugs, in view of any of the swimmers during a swim meet or practice.
  • I will remember that swimming is for the child(ren) and not the parents.
  • I will ensure that my child(ren) treats other swimmers, coaches, officials and spectators with respect regardless of race, sex, religion, creed or ability.
  • I will bring my child(ren) to the meets and practices regularly and on time.

And most important, I will encourage my child(ren) to swim for fun!

I understand & agree that non-adherence to the above stated Code of Conduct will result in disciplinary action to be determined on a case by case basis.

________________________________                                    __________________

Parent’s / Guardian’s Signature                                                Date

Printable Version

Electronic Communication Policy of the Germantown Swim Team


The Germantown Swim Team (the “Club”) recognizes the prevalence of electronic communication and social media in today’s world. Many of our swimmers use these means as their primary method of communication. While the Club acknowledges the value of these methods of communication, the Club also realizes that there are associated risks that must be considered when adults use these methods to communicate with minors. 


All communications between a coach or other adult and an athlete must be professional in nature and for the purpose of communicating information about team activities. The content and intent of all electronic communications must adhere to the USA Swimming Code of Conduct regarding Athlete Protection.

For example, as with any communication with an athlete, electronic communication should not contain or relate to any of the following: 

·       drugs or alcohol use;

·       sexually oriented conversation; sexually explicit language; sexual activity

·       the adult’s personal life , social activities, relationship or family issues, or personal problems; and

·       inappropriate or sexually explicit pictures

·       Note: Any communication concerning an athlete's personal life, social activities, relationship or family issues or personal problems must be transparent, accessible and professional.

Whether one is an athlete, coach, board member or parent, the guiding principle to always use in communication is to ask: “Is this communication something that someone else would find appropriate or acceptable in a face-to-face meeting?” or “Is this something you would be comfortable saying out loud to the intended recipient of your communication in front of the intended recipient’s parents, the coaching staff, the board, or other athletes?”

With respect to electronic communications, a simple test that can be used in most cases is whether the electronic communication with swimmers is Transparent, Accessible and Professional.

Transparent:  All electronic communication between coaches and athletes should be transparent.  Your communication should not only be clear and direct, but also free of hidden meanings, innuendo and expectations. 

Accessible:  All electronic communication between coaches and athletes should be considered a matter of record and part of the Club’s records.  Whenever possible, include another coach or parent in the communication so that there is no question regarding accessibility.

Professional:  All electronic communication between a coach and an athlete should be conducted professionally as a representative of the Club.  This includes word choices, tone, grammar, and subject matter that model the standards and integrity of a staff member. 

If your communication meets all three of the T.A.P. criteria, then it is likely your method of communication with athletes will be appropriate.


Coaches may have personal Facebook (or other social media site) pages, but they are not permitted to have any athlete member of the Club join their personal page as a “friend.” A coach should not accept any “friend” request from an athlete. In addition, the coach should remind the athlete that this is not permitted.  Coaches and athletes are not permitted to “private message” each other through Facebook.  Coaches and athletes are not permitted to “instant message” each other through Facebook chat or other IM method.

The Club has an official Facebook page that athletes and their parents can “friend” for information and updates on team-related matters. 

Coaches are encouraged to set their pages to “private” to prevent athletes from accessing the coach’s personal information.


Although at this time, the Club does not have an official Twitter page that coaches, athletes and parents can follow for information and updates on team-related matters, it is important that we have a policy for Twitter usage.   Coaches are not permitted to follow athletes on Twitter.  Likewise, athletes are not permitted to follow coaches on Twitter.  Coaches and athletes are not permitted to “direct message” each other through Twitter.


Subject to the general guidelines mentioned above, texting is allowed between coaches and athletes during the hours from 7am until 9pm.  Texting only shall be used for the purpose of communicating information directly related to team activities.


Athletes and coaches may use email to communicate between the hours of 7am and 9pm. When communicating with an athlete through email, a parent, another coach, or a board member must also be copied.


The parents or guardians of an athlete may request in writing that their child not be contacted by coaches through any form of electronic communication.

USA Swimming clubs are now required to implement an electronic communication policy. The policy must be reviewed with and agreed to by all athletes, parents, coaches and other adults affiliated with the club.

I have reviewed, understand and agree with the above GST Electronic Communication Policy 

_________________________________________________            ______________________

Name                                                                                                            Date

_________________________________________________            ______________________

Name                                                                                                            Date

Please return this signed page to any of the coaches, the team Registrar, or any other GST Parent Board member.

This policy will be posted in the Documents section of the GST Website ( and will be included in the annual registration materials which are required from all swimmers on an annual basis.

 Printable Version

Action Plan of the Germantown Swim Team to Address Bullying


Bullying of any kind is unacceptable at the Germantown Swim Team (the “Club”) and will not be tolerated. Bullying is counterproductive to team spirit and can be devastating to a victim.  The Club is committed to providing a safe, caring and friendly environment for all of our members.  If bullying does occur, all athletes and parents should know that incidents will be dealt with promptly and effectively. Anyone who knows that bullying is happening is expected to tell a coach, board member or athlete/mentor.

Objectives of the Club’s Bullying Policy and Action Plan:

  1. To make it clear that the Club will not tolerate bullying in any form.
  2. To define bullying and give all board members, coaches, parents and swimmers a good understanding of what bullying is.
  3. To make it known to all parents, swimmers and coaching staff that there is a policy and protocol should any bullying issues arise.
  4. To make how to report bullying clear and understandable.
  5. To spread the word that (Name of Club) takes bullying seriously and that all swimmers and parents can be assured that they will be supported when bullying is reported.


The USA Swimming Code of Conduct prohibits bullying. Generally, bullying is the use of aggression, whether intentional or not, which hurts another person.  Bullying results in pain and distress. 

The USA Swimming Code of Conduct defines bullying in 304.3.7.  Bullying is the severe or repeated use by one or more USA Swimming members of oral, written, electronic or other technological expression, image, sound, data or intelligence of any nature (regardless of the method of transmission), or a physical act or gesture, or any combination thereof, directed at any other member that to a reasonably objective person has the effect of:

i.causing physical or emotional harm to the other member or damage to the other member’s property;

ii.placing the other member in reasonable fear of harm to himself/herself or of damage to his/her property;

iii.creating a hostile environment for the other member at any USA Swimming activity;

iv.infringing on the rights of the other member at any USA Swimming activity; or

v.materially and substantially disrupting the training process or the orderly operation of any USA Swimming activity (which for the purposes of this section shall include, without limitation, practices, workouts and other events of a member club or LSC).


An athlete who feels that he or she has been bullied is asked to do one or more of the following things:

  • Talk to your parents;
  • Talk to a Club Coach, Board Member, or other designated individual;
  • Write a letter or email to the Club Coach, Board Member, or other designated individual;
  • Make a report to the USA Swimming Safe Sport staff.

There is no express time limit for initiating a complaint under this procedure, but every effort should be made to bring the complaint to the attention of the appropriate club leadership as soon as possible to make sure that memories are fresh and behavior can be accurately recalled and the bullying behavior can be stopped as soon as possible.


If bullying is occurring during team-related activities, we STOP BULLYING ON THE SPOT using the following steps:

1.     Intervene immediately. It is ok to get another adult to help.

2.     Separate the kids involved.

3.     Make sure everyone is safe.

4.     Meet any immediate medical or mental health needs.

5.     Stay calm. Reassure the kids involved, including bystanders.

6.     Model respectful behavior when you intervene.

If bullying is occurring at our club or it is reported to be occurring at our club, we address the bullying by FINDING OUT WHAT HAPPENED and SUPPORTING THE KIDS INVOLVED using the following approach:


1.     First, we get the facts. 

a.     Keep all the involved children separate.

b.     Get the story from several sources, both adults and kids.

c.     Listen without blaming.

d.     Don’t call the act “bullying” while you are trying to understand what happened.

e.     It may be difficult to get the whole story, especially if multiple athletes are involved or the bullying involves social bullying or cyber bullying. Collect all available information.

  1. Then, we determine if it's bullying. There are many behaviors that look like bullying but require different approaches. It is important to determine whether the situation is bullying or something else. 
    1. Review the USA Swimming definition of bullying;
    2. To determine if the behavior is bullying or something else, consider the following questions:
  • What is the history between the kids involved?
  • Have there been past conflicts?
  • Is there a power imbalance? Remember that a power imbalance is not limited to physical strength. It is sometimes not easily recognized. If the targeted child feels like there is a power imbalance, there probably is.
  • Has this happened before? Is the child worried it will happen again?
    1. Remember that it may not matter “who started it.” Some kids who are bullied may be seen as annoying or provoking, but this does not excuse the bullying behavior.
    2. Once you have determined if the situation is bullying, support all of the kids involved.


  1. Support the kids who are being bullied
    1. Listen and focus on the child. Learn what’s been going on and show you want to help. Assure the child that bullying is not their fault.
    2. Work together to resolve the situation and protect the bullied child. The child, parents, and fellow team members and coaches may all have valuable input. It may help to:
      1. Ask the child being bullied what can be done to make him or her feel safe. Remember that changes to routine should be minimized. He or she is not at fault and should not be singled out. For example, consider rearranging lane assignments for everyone. If bigger moves are necessary, such as switching practice groups, the child who is bullied should not be forced to change.
      2. Develop a game plan. Maintain open communication between the Club and parents. Discuss the steps that will be taken and how bullying will be addressed going forward.
    3. Be persistent. Bullying may not end overnight. Commit to making it stop and consistently support the bullied child.
  2. Address bullying behavior
    1. Make sure the child knows what the problem behavior is. Young people who bully must learn their behavior is wrong and harms others.
    2. Show kids that bullying is taken seriously. Calmly tell the child that bullying will not be tolerated. Model respectful behavior when addressing the problem.
    3. Work with the child to understand some of the reasons he or she bullied. For example:
      1. Sometimes children bully to fit in or just to make fun of someone is a little different from them.  In other words, there may be some insecurity involved.
      2. Other times kids act out because something else—issues at home, abuse, stress—is going on in their lives. They also may have been bullied. These kids may be in need of additional support.
    4. Involve the kid who bullied in making amends or repairing the situation. The goal is to help them see how their actions affect others. For example, the child can:

i.     Write a letter apologizing to the athlete who was bullied.

ii.     Do a good deed for the person who was bullied, for the Club, or for others in your community.

iii.     Clean up, repair, or pay for any property they damaged.

e.     Avoid strategies that don’t work or have negative consequences:

i.     Zero tolerance or “three strikes, you’re out” strategies don’t work. Suspending or removing from the team swimmers who bully does not reduce bullying behavior. Swimmers may be less likely to report and address bullying if suspension or getting kicked off the team is the consequence.

ii.     Conflict resolution and peer mediation don’t work for bullying. Bullying is not a conflict between people of equal power who share equal blame. Facing those who have bullied may further upset kids who have been bullied.

f.      Follow-up. After the bullying issue is resolved, continue finding ways to help the child who bullied to understand how what they do affects other people. For example, praise acts of kindness or talk about what it means to be a good teammate.

  1. Support bystanders who witness bullying.  Every day, kids witness bullying. They want to help, but don’t know how. Fortunately, there are a few simple, safe ways that athletes can help stop bullying when they see it happening.
    1. Be a friend to the person being bullied;
    2. Tell a trusted adult – your parent, coach, or club board member;
    3. Help the kid being bullied get away from the situation.  Create a distraction, focus the attention on something else, or offer a way for the target to get out of the situation.  “Let’s go, practice is about to start.”
    4. Set a good example by not bullying others.
    5. Don’t give the bully an audience.  Bullies are encouraged by the attention they get from bystanders.  If you do nothing else, just walk away. 

Printable Version

Digital Photos and Email Address Release

Digital Photos

Digital photos are occasionally taken of the swimmers to publish on our GST website or in brochures made by the GST of Germantown Athletic Club.  On the website, our policy is to occasionally identify individual swimmers by their first name only.  Do we have your permission to publish photos of this swimmer?

Email Address

Can this information be published in a GST phone directory solely distributes to GST families and coaches for correspondence purposes.  Its use for any other purpose is not authorized.

Printable Version

Tennessee State Law

Concussion Policy 


FOR STUDENT-ATHLETES & PARENTS/LEGAL GUARDIANS (Adapted from CDC “Heads Up Concussion in Youth Sports”)

Public Chapter 148, effective January 1, 2014, requires that school and community organizations sponsoring youth athletic activities establish guidelines to inform and educate coaches, youth athletes and other adults involved in youth athletics about the nature, risk and symptoms of concussion/head injury.

A concussion is a type of traumatic brain injury that changes the way the brain normally works. A concussion is caused by a bump, blow or jolt to the head or body that causes the head and brain to move rapidly back and forth. Even a “ding,” “getting your bell rung” or what seems to be a mild bump or blow to the head can be serious.

Sign and return the signature page.