Background-image
Sponsors
BYLAWS

 

BYLAWS

OF THE

PARADISE PIRANHAS SWIM TEAM, INC.

 

ARTICLE 1

NAME

 

The name of this organization shall be the PARADISE PIRANHAS SWIM TEAM, INC. (PPST (PARA) Inc.)

 

ARTICLE II

GEOGRAPHICAL LOCATION

 

The principal place of business and headquarters of the PARA, Inc. shall be Paradise, County of Butte, California.

 

ARTICLE III

PRIMARY PURPOSE

 

“The Paradise Piranha’s mission is to provide a competitive swim program that supports athletic and personal development.  Our team provides an enjoyable environment to build sportsmanship, character, skills, friendships and health.  It is our goal to develop mentally strong and confident kids who can carry the tools of the sport into all areas of their lives.”

 

The properties and assets of this Corporation are irrevocably dedicated to its tax-exempt purposes.  No part of the net earnings, properties, or assets of the PARA, Inc. on dissolution or otherwise, shall inure to the benefit of any private person or individual, or any member, officer, or director of the PARA, Inc.  In the event of liquidation and dissolution, all properties and assets and obligations shall be distributed and paid as described in Article XIII, provided that the recipient organization is dedicated to the exempt purpose as specified in Internal Revenue Code, Section 501 (c) (3).  Notwithstanding any other provisions of these articles, the corporation shall not carry on any other activities not permitted to be carried on by a corporation exempt from Federal Income Tax under section 501 (c) (3) of the Internal Revenue Code. 

 

ARTICLE IV

MEMBERSHIP

 

SECTION 1.  The members of the Paradise Piranhas Swim Team shall be families of the swimmers and self-sponsored swimmers who are seeking to participate in organized or competitive swimming on the Paradise Piranhas Swim Team.  Each family or self-sponsored swimmer shall constitute a single Paradise Piranhas Swim Team member, and shall be represented in Paradise Piranhas Swim Team matters by one parent, legal guardian, or the swimmer.

 

SECTION 2.  Definitions of terms used in this article and elsewhere in these bylaws are as follows:

 

  1. Families – a group of individuals consisting of one or more swimmers and the swimmer’s parent(s) or guardians(s).
  2. Swimmer – a swimming member who is an athlete, registered with USA Swimming, and engaged in competitive swimming or in the act of learning competitive swimming skills, participating attached to the PARA.
  3. Self-supporting swimmer – a member meeting the definition of “B” above, plus is 18 years or older, and registered with USA Swimming or US Masters Swimming (USMS).

 

SECTION 3.  Classes of membership

 

  1.  Voting members – voting members are those parents or guardians of a swimming member, or those eligible as self-supporting swimmers, who are in good standing as defined in Article 4, Section 5B.  Each member, family or self-supporting swimmer, is authorized one (1) vote at PARA general meetings.
  2. Honorary member – a person or entity who is granted honorary membership by the Board can be any individual or group who, in the opinion of the Board, had rendered distinguished service to the PARA.  Honorary members do not vote.

 

SECTION 4.  Membership in PARA may be gained by complying with all of the following:

  1. Completion of membership application forms;
  2. Signed Agreement by parents, guardians or self-supporting swimmers, that they are aware of all obligations and responsibilities relative to fees and participation requirements.  Fees shall consist of registration fees, training fees per swimmer, plus active participation in fundraising activities.  Failure to contribute to these activities shall result in an added assessment to the member as determined by the Board.
  3. A part-time or non-member who is USA Swimming or USMS registered swimmer may work out with PARA for a fee determined by the Board.  Any additional rules regarding part-time or non-member-swimmers shall be determined by the Board, as long as they are in compliance with USA Swimming and USMS rules and regulations. 
  4. All swimming participants must be registered with either Sierra Nevada Swimming, Inc., (SNS) a local swimming committee (LSC) of USA Swimming, or USMS through Pacific Masters Swimming.  A card is issued annually, the price set by USA Swimming or USMS.  Applications by new members are made through the Membership Committee. 
  5. All membership must renew annually, consistent with SNS scheduling, typically September 1st.  All applicable fees and requirements will be renewed on an annual basis. 
  6. Membership is maintained only as long as all fees and participation requirements are current, and members abide by the Bylaws and such rules, regulations, and policies as may be established by the Board of Directors and/or the Head Coach.

 

SECTION 5.  Fees

 

A. Registration Fee. 

 

  1. An annual non-refundable registration fee as determined by the Board of Directors shall be paid each year at the start of the fall swimming season (September 1st) or at the start of the summer swimming season (May 1st) by members as defined in Article IV, Section 2.

 

B. Training/Monthly Fees

 

1.  Fees as approved by the Board of Directors will be paid before the swimmer enters

the water, unless otherwise authorized by a vote of the Board.  All members pay dues       to remain members in good standing, even though the swimmer may have to miss several days of practice.  The Board of Directors will establish a schedule of dues and/or fees to include all classes of membership and consistent with operating requirements, will make appropriate changes. 

  1. Fees are to be made out to the Paradise Piranhas Swim Team and sent to the Treasurer by cash, check or money order.  The training fees are due as established by the Board. 
  2. Any member failing to pay dues within ten (10) days after the due date shall be notified by the Treasurer and given fifteen (15) days to respond prior to submitting their names to the Board of Directors for action.  The member will not be considered inactive until action taken by the Board.  All membership benefits will be reinstated when all fees are paid.  Members must remain in good standing to be eligible to swim or vote. 
  3. Membership shall be terminated if fees are not paid for a period of two months.  Reinstatement will not be allowed until all back fees are paid in full.  All requirements for new members must be met. 
  4. No refunds will be given or partial payments accepted.
  5. In the event of family financial hardships, arrangements may be made with the Board of Directors to waive, defer or make alternative arrangements for payment of fees.

 

SECTION 6.  Successful running of the PARA is dependent on the participation of each and every swimmer and parent or guardian.  The Board of Directors will establish minimum levels of participation annually.

 

ARTICLE V

BOARD OF DIRECTORS

 

SECTION 1.  The officers of this club shall be President, Vice-President, Secretary and Treasurer.  The immediate Past President shall act as an advisor to the Board of Directors.

Duties of the Officers are as follows:

 

President – The President shall preside at all membership meetings and  meetings of the Board of Directors.  He or she shall appoint all standing and special committees, and shall be annex-officio member of those committees, with the right to vote.  The President will approve all official documents, call special meetings when necessary and certify all acts of the Board in conjunction with the Secretary. 

 

Vice-President – The Vice-President shall act as aide to the President and in, the absence of the President, shall perform the duties of the President.  He or she will be responsible for all property of PARA, according to Article IX; and shall also perform other duties as may be assigned by the President or the Board of Directors. 

 

Secretary – The Secretary shall record minutes of all membership meetings and meetings of the Board of Directors. He or she shall conduct team correspondence, except when assigned to committee chairperson, and maintain records of all correspondence.  He or she shall also issue notice of meetings, certify all acts of the Board in conjunction with the President, and conduct other duties as may be assigned by the President or Board of Directors. 

 

Treasurer- The Treasurer shall have custody of and be responsible for all funds in whatever place of deposit as designated by the Board of Directors.  The Treasurer and one other officer will sign all disbursements.  He or she shall be responsible for the submission of financial statements to the members and the Board of Directors when requested by the President, and for filing tax reports, as required.  The team records shall be subject to an annual audit.  He or she shall be responsible for issuing timely billings to the membership and for collecting and depositing all fees and monies due the team. 

 

SECTION 2.  The Board of Directors will consist of the four elected officers of the club and, in addition, will include the nine (9) board members at large, who will be elected at the fall general meeting.  These board positions will consist of:

 

            A. Fundraising

            B. Meet Director

            C. Communication/Publicity

            D. Registration

            E. NVAL Representative

            F. Merchandise

            G.  Alumni

            H. Concessions

            I. Swimmers Representative

 

The individual job descriptions are as follows:

           

FUNDRAISING – The person or person(s) who hold this Board position shall be responsible for

the following duties:

  1. Attend all Board meetings to function as a Board member in coordinating and assisting with the further advancement of PARA.
  2. Appointment of committees to assist.
  3. Chairing the fundraising committee.
  4. Chairing the awards banquet.
  5. Coordination of all of the team’s publications, which shall include solicited advertising and sponsorship. 
  6. Initiate “Thank You” correspondence to all paid advertisers and sponsors.

 

MEET DIRECTOR – The person(s) who holds this position shall be carded by Sierra Nevada Swimming, Inc. as a Meet Director and be responsible for the following:

  1. Attend all Board meetings to function as a Board member in coordinating and assisting with the further advancement of PARA.
  2. Organize all meets hosted by the PARA.
  3. Appointment of any committees as needed to assist.
  4. Will organize and coordinate the jobs listed below:

Entries, Clerk of Course, Programs, Hospitality, Concessions, Advertising and Publicity, Meet “Set Up” and “Clean Up”, Marshalls, Desk, Awards, and others as appropriate

 

COMMUNICATION/PUBLICITY - The person who holds this Board position shall be responsible for the following duties:

  1. Attend all Board meetings to function as a Board member in coordinating and assisting with the further advancement of PARA.
  2. Appointment of a committee to assist as necessary.
  3. Create, update and manage current team website as necessary.
  4. Organize meetings, as necessary, for all new members to explain and/or direct through their first competitive swim meet.
  5. Ensure that all team meet results, and any other pertinent team information is promptly distributed to all proper media sources. 
  6. The organizing of a yearly team photograph, which shall include individual pictures and be made available to general membership for purchasing. 

REGISTRATION – The person who holds this Board Position shall be responsible for the following duties:

  1. Attend all Board meetings to function as a Board member in coordinating and assisting with the further advancement of PARA. 
  2. Collection of yearly membership fees and recording Sierra Nevada Swimming/USA Swimming or Pacific Masters Swimming/USMS registration.
  3. Compilation and distribution of a team membership list.  Updated copies distributed to Board members monthly.
  4. Distribution of the PARA handbook to all members of the team.
  5. Formation of a “Welcome Committee”, which will be responsible for contacting all new team members, to insure that they are knowledgeable in the activities of, and their responsibilities to the team. 

 

NVAL REPRESENTATIVE - The person who holds this Board Position shall be responsible for the following duties:

  1. Attend all Board meetings to function as a Board member in coordinating and assisting with the further advancement of PARA. 
  2. Attend all NVAL meetings as representative of PARA and report on NVAL activities/issues at PARA Board meetings.

 

MERCHANDISE - The person who holds this Board Position shall be responsible for the following duties:

  1. Attend all Board meetings to function as a Board member in coordinating and assisting with the further advancement of PARA. 
  2. Select team swim suit style and coordinate manufacturing and sale to swimmers.
  3. Coordinate the design and style of annual swimmer registration t-shirts.
  4. Coordinate the design and style of any apparel or merchandise to be sold to swimmers, swim families and the general public and coordinate the sale of such items. 
  5. Be available and responsive to any questions regarding apparel or merchandise from swim members and/or their families. 

 

ALUMNI - The person who holds this Board Position shall be responsible for the following duties:

  1. Attend all Board meetings to function as a Board member in coordinating and assisting with the further advancement of PARA. 
  2. Recruit Alumni Members
  3. Collection of yearly membership fees.  Fees to be determined by the Board of Directors.
  4. Compilation and distribution of an Alumni membership list.  Updated copies distributed to Board members quarterly. 
  5. Create a Biannual newsletter.
  6. Work with fundraising on Alumni donations.
  7. Communicate with Alumni.

 

CONCESSIONS – The person who holds this Board Position shall be responsible for the following duties:

  1. Attend all Board meetings to function as a Board member in coordinating and assisting with the further advancement of PARA. 
  2. Organize and run concessions at all PARA hosted meets.
  3. Appointment of any committees as needed to assist.
  4. Create menu and ensure menu items are secured.
  5. Train and manage volunteers. 

SWIMMER’S REPRESENTATIVE– The person who holds this Board position will be an athlete member of USA Swimming and be at least 13 years old, and will be responsible for the following:

  1. Attend Board meetings to function as a Board member in coordinating and assisting with the further advancement of PARA.
  2. Relay any swimmer’s concerns, needs or problems to the Board.
  3. To bolster team spirit, enthusiasm, and moral.
  4. Present any ideas for fun events, parties, Awards Night, etc. for Board approval.

 

Members of the Board of Directors are expected to actively participate in their respective jobs, whether it is as an officer or committee chairman. 

 

SECTION 3. Term of Office.  Officers of the Board of Directors of the team shall hold office for a term of two years, commencing September 1st, and ending August 31st, at the end of the second year, with the President and Secretary being elected in even numbered years; and the Vice President and Treasurer being elected in odd numbered years.  The At Large members of the Board of Directors shall hold office for a term of one year, commencing September 1st, and ending August 31st of the following year.

 

SECTION 4. Qualifications.

 

  1. Officers – must have served at least one term as a member of the Board of Directors, unless special approval is granted by the Board, allowing waiver of such qualification.
  2. Board of Directors – must have been a member of the team in good standing for a period of not less than six months unless special approval is granted by the Board, allowing waiver of such qualification. 

 

SECTION 5. Election.  The Slates for Officers and At Large Board members will be presented every year, as determined by Section 3.  The annual election, will take place at the annual awards banquet by secret ballot.  The results will be posted on the team website within 7 days.  Results will be tallied by at least three (3) Officers of the Board of Directors.  

 

SECTION 6. Authority.  The Board of Directors shall manage the affairs of this non-profit corporation within the limits of these Bylaws.  No other person may collect funds, make contracts, incur expenses, or initiate any actions in the name of this organization without prior approval of the Board of Directors.

  1. The Board of Directors may authorize any officer or agent to enter into any contract in the name of and on behalf of PARA.
  2. The Board of Directors shall authorize payment of expenditures, create standing committees as are deemed necessary to carry on the work of PARA and administer all matters pertaining to the employment of the head coach.
  3. The Board of Directors is responsible for preparing the annual budget.
  4. The Board of Directors shall determine the fees and obligations necessary to the maintenance of a swimming program that meets the vision statement with a balanced financial plan.
  5. The Board of Directors may not incur indebtedness for any purpose in the name of the PARA without prior approval of the general membership, at a general membership meeting.
  6. The Board of Directors may authorize each year an audit of the financial records.

 

SECTION 7. Vacancies.  When any officer or director fails to adequately perform the duties of his or her office or fails to attend three (3) consecutive meetings of the Board, the Board may declare his or her office vacant.  In the event the office of President becomes vacant; the Vice-President shall assume that office.  Other office vacancies and vacancies on the Board shall be filled by appointment by the President with the approval of the remaining directors, and the officer or director shall serve until the next election for that position. 

 

SECTION 8.  Successor.  Each officer and director, upon expiration of his or her term of office, or in the case of resignation or termination, shall turn over to his or her successor, all reports, books, funds and any other material pertaining to his or her office.

 

SECTION 9.  Quorum.  Six (6) members of the Board of Directors will constitute a quorum. 

 

ARTICLE VI

DUTIES OF THE HEAD COACH

 

SECTION 1.  The Head Coach shall be responsible to the Board of Directors for providing a competitive aquatic program in line with the objectives and purpose of the organization.  He or she will participate with the Board of Directors in the selection of assistant coaches.  He or she will supervise assistant coaches activities as related to the team.  He or she is responsible for adhering to the “Head Coach” duties as follows: 

  1. Certifications – The Head Coach shall keep current all certifications as required by USA Swimming and the State of California, and provide a copy of al certifications to the Secretary.
  2. Assistant Coaches
  1. Recommend hiring, firing, and compensation for assistant coaches to the Board. 
  2. Assign assistant coaches their duties, which groups they will coach,  and which meets they are responsible to attend.
  3. Supervise assistant coaches in the performance of their duties.
  4. Handling problems, including complaints, concerning assistant coaches.
  5. Report assistant coaches working hours to treasurer.
  6. Require all assistant coaches to be currently certified, and maintain certifications,  as mentioned in Article IV Section 1A above. 
  1. Swim Meets
  1. Submit a definite meet schedule as meet dates are available. 
  2. Provide meet sheets for all meets.
  3. Oversee the preparations of team entries for all meets.
  4. See that coach or coaches will attend all team-scheduled meets.
  1. Swimmers Conduct
  1. Development of rules concerning athlete code of conduct.
  1. Workouts
  1. Prepare time schedule of workouts and see that all swimmers are notified.
  2. Prepare appropriate workout in the event that the pool is unavailable.
  3. Oversee the coaching of all groups.
  4. Provide replacement coverage should he or she or any assistant coach be unable to coach a group due to an illness or vacation, safety permitting.
  5. Supervise the behavior of swimmers while at practice.
  6. Report to the President of Board, any case of serious misconduct; especially those cases of misconduct that the coach feels should result in the suspension of a swimmer from the team.
  7. The Head Coach, or his or her duly appointed  representatives, shall make all reasonable efforts to remain at the pool complex after scheduled practices until all swimmers, especially those less than 13 years of age, have left the pool complex or are under supervision of an adult known to the Head Coach. 
  1. Meetings
  1. Upon request of President or Board, attend  meetings related to the further advancement of PARA, i.e., Board of Directors, NVAL, Sierra Nevada Swimming, USA Swimming, Paradise Recreation and Park District, etc.
  1. Fundraising Responsibilities
  1. Work with appropriate committees on a Corporate and/or Service Club Out Reach Program.
  2. Work with the Fundraising Committee to provide input and assistance in fundraising endeavors.
  3. Be available to participate within the community, in activities that would benefit the advancement of PARA.
  1. Communication with Parents
  1. Keep parents informed of meets, workout schedules and general information.
  2. Be available, on an appointment basis, to talk to parents before or after workouts.
  3. Notify parents of new swimmers when they are qualified to compete in meets.
  1. Miscellaneous
  1. Recommend awards program to the Board.
  2. Will assist Registration with all registration drives and/or recruitment programs.
  3. Coaches will not perform any service or be involved in any activity which would be in conflict with their duties for PARA; excepting when such activity is in the course of their normal job or their primary employment, without prior approval of the Board.
  1. Compensation
  1. The salary of the Head Coach and contract provisions will be set upon mutual agreement between the Board and Head Coach.
  1. Responsibilities for the acquisition, management, and care of all team equipment shall be vested in the Head Coach, under the immediate supervision of the Vice-President, who shall keep a current audited inventory list.  Copies shall be given to each Board member.

 

 

  1. Duties as outlined in the current Head Coach contract.

 

ARTICLE VII

  1.  

 

SECTION 1. The Board of Directors meetings shall be held monthly with the time and place to be set by the Board of Directors.  A monthly meeting may be cancelled, if not required; and special meetings may be called, when necessary, by the President, or in his or her absence, the Vice-President or by a majority of the Board of Directors.  Members wishing to appear before the Board must call or write the President in order to be placed on the agenda.  All Board meetings and committee meetings will be open to attendance by the General Membership.  General members are only eligible to vote at General Membership meetings.  Special General Membership meetings may be called at the request of ten (10) members of the team provided they are in good standing. 

 

SECTION 2. Regular meetings of the General Membership shall be held no less than one in April and one in July, unless otherwise designated by the Board or General Membership. 

 

SECTION 3.  Notice of General Membership meetings, whether annual or special, will be mailed or delivered to the membership indicating purpose, time and place prior to the meeting.  The quorum for all membership meetings shall be those members present.

 

SECTION 4. Voting.  Adult members in good standing as listed on the Treasurer’s current membership roster will be eligible to vote.  A majority of the votes cast will decide the issue.

 

SECTION 5.  Conduct of meetings will be under the direction of the President, or in his or her absence, the Vice-President.  All committee meetings will be under the direction of the Committee Chair.  The Secretary of someone to act as a recorder will keep complete minutes, all meetings of this organization will be under the general guidelines of Robert’s Rules of Order.

 

ARTICLE VIII

MEMBERS BILL OF RIGHTS, PRIVILEGES,

CODE OF CONDUCT, HEARINGS AND APPEALS

 

SECTION 1.  No one shall be denied membership, or benefits of membership based on sex, race creed or religion. 

 

SECTION 2.  The intent of the PARA is to encourage participation and the pursuit of excellence in the sport of swimming.  PARA grants the privilege of membership to individuals and groups respectful of that intention.  The privilege of membership may, therefore, be withdrawn or denied by PARA at any time where PARA determines that a member’s or prospective member’s conduct is in violation of the code of conduct as adopted in Section 304 of the rules and regulations of USA Swimming. 

 

SECTION 3. The Board of Directors will hear complaints, protests, and appeals regarding the administration and conduct of the sport of swimming, conduct that may violate the USA Swimming Code of Ethics or otherwise violate the policies, procedures, rules and regulations adopted by USA Swimming, Sierra Nevada Swimming, or PARA, or conduct that may bring USA Swimming, Sierra Nevada Swimming or PARA or the sport of swimming into disrepute.  The decision of the Board regarding PARA rules and regulations will be final.

 

SECTION 4.  Appeals or decisions by the PARA Board of Directors regarding rules and regulations of USA Swimming and Sierra Nevada Swimming shall be filed with Sierra Nevada Swimming in accordance to their procedure. 

 

ARTICLE IX

AMENDMENT TO THE BYLAWS

 

SECTION 1.  The Board of Directors or the General Membership may propose amendments to the Bylaws.  A request for amendments to the bylaws by the membership must be submitted to the Board in writing, accompanied by a petition signed by a minimum of ten (10) active members in good standing as determined by the bylaws.

 

SECTION 2.  Voting on Amendments.  Amendments to the bylaws shall be made by a majority vote of those adult members in good standing who are eligible to vote and who are present casting an affirmative vote at a General Membership meeting.  A written notice containing a copy of any proposed amendments must be given to the members seven (7) days prior to such meeting.  Amendments, if adopted, become effective immediately. 

 

ARTICLE XI

  1.  

 

In the event of dissolution, disbandment, inactivation, or other termination of the team, the funds and properties of the team, in excess of its liabilities, shall be donated to a non-profit youth sports organization in Paradise.  The organization will be selected by the vote of the Board.