Sanctioned Meet Forms

Mail all forms and payment (if applicable) to KY Swimming
PO Box 630
Versailles, KY 40383

Procedure for USAS/KY Sanctioned Swim Meet
All Sanctioned meets, excluding Dual, Intrasquad and Time Trials shall be schedule through the KY Swimming Meet Bid Process. Club may request a sanctioned meet be added to the schedule after the bid deadline - see

45 days before the meet submit the following:

  1. Sanction Application with Sanction Fee
  2. Meet Events File
  3. Meet Announcement

Four days before the meet submit the following:

  1. Meet Manager USS Registration File (Meet Manager - Export - USS Registration File)

Within fifteen days after competition submit the following to the Kentucky Swimming office:

  1. Meet Results File (zipped)
  2. Meet Backup
  3. Meet Results (pdf)
  4. Team Entry Count Report
  5. Meet Fees

Kentucky Swimming Sanctioned Meets
Sanction Application (.pdf)
Sanction Application (.doc)
Meet Results and Payment Form

Meet Announcement Template (WORD)
Meet Announcement Template (WORD table form)

With the exception of championship and open water meets, the program in all other age group competition shall be planned to allow the events for swimmers twelve (12) years and younger to be completed in four (4) hours or less for a timed finals session or in a total of eight (8) hours or less per day for a preliminaries and finals meet.