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Financial Agreement

Communication, Membership and Financial Contract:

Coast Guard Blue Dolphins Swim Team is a self-sustaining, 501(c) 3 non-profit organization. The CGBD Board of Directors is responsible for the financial soundness of the team and operates on a defined annual budget that is approved by the general membership. Expenditures and income are budgeted once a year based upon an estimated number of swimmers and the expenses necessary to support that number of swimmers. It is only through prudent management of our resources, and a clear understanding of the following financial obligations and procedures by each family, that the team will continue to provide a quality program for current and future swimmers.


Team Communication:

Team communications are conducted through email and the CGBD website. All team members and families are responsible for checking the website daily, maintaining one working email and for ensuring that the email is entered correctly into their online account throughout the season. If a member is not receiving team information via email, please contact the team administrator to rectify the problem: cgbd1@cox.net


USA Swimming:

All CGBD swimmers are required to join United States Swimming, Inc. (USA Swimming) and Virginia Swimming, Inc. (VSI) as an athlete-member at a cost of $77 per year, or the Flex Membership for $20. This fee will be assessed to all swimmers, new and returning regardless of when they join the team. This fee is paid at the time of registration.  Swimmers who transfer from another team who are currently registered with USA Swimming/VSI must notify the team of any previous membership to other USA Swimming teams and when they last represented their former team in the sanctioned and/or approved USA Swimming competition. Transfer swimmers coming from another USA Swimming team must fill out a USA Swimming transfer form. This form can be provided via the Virginia Swimming website: http://www.virginiaswimming.org or electronically from the team administrator at cgbd1@cox.net


Meet Entry/Fees: 

Families should anticipate meet entry fees to range between $35.00 and $75.00 per meet per swimmer. This meet entry fee is made up of individual event fees as well as Virginia Swimming and CGBD surcharges.  CGBD covers the cost of relays for our swimmers.

All swimmers will be entered in all meets on the CGBD meet schedule that they are eligible to swim.  Coaches will be responsible for picking events for the swimmers.  Families not wishing to participate in the scheduled meet must opt out of the meet prior to the posted cutoff date.  Once the team meet entries have been closed out and sent to the host team, member families will be charged for those entry fees whether their swimmers participate or not in the meet.  Coaches will enter swimmers into championship meets based on availability (unless a swimmer is listed as “not participating” in the meet) and eligibility of the meet.


Swimmer's Accounts/Training Fees/Payments:

Each family will have access to their swimmer's account through the team website system 24/7.  It is the member family’s responsibility to check their account on a regular basis and ensure that it remains current.  We do not prorate training fees. Training fees are required of all swimmers and swim training fees cannot be prorated based upon attendance. If your swimmer swims one day in any given month you are responsible for fees for that month. If a new swimmer registers on or after the 15th of the month, the monthly training fees for that month only will be ½ of standard fees. Training fees, meet fees, apparel items, caps, special events, etc. are all charged to your CGBD account.  Invoices reminders are emailed no later than the 25th of the month.

Annual training fees are paid in either nine installments from September through May or eleven installments from September through July but cover training expenses for the full swim season (September through August).  For Flipper, Blue, and Gold training fees are paid in nine installments from September through May.  Training fees may also be paid in one lump sum at a discounted rate.  There is a training fee discount for each additional swimmer within the same family.  Account invoice payments are due on the first of the month and late after the 10th of the month.

 

 

2018-2019 Training Fee Schedule

Training Group

CGBD Annual Reg Fee***

USA Swimming Registration

9

Installments

11

Installments

Total Annual Billing

Pre Paid Amount due by 9/25/18

2nd,3rd,4th swimmer each

Flipper

$50

$20

$55

N/A

$495

$495

N/A

Blue

$50

$20

$74

N/A

$660

$660

N/A

Gold

$50

$20

$98

N/A

$880

$880

N/A

Junior

$50

$77

$130 x 9 =

 

$106 x 11=

 

$1,166

$1,072

$1,038

or $115 x 9, $94 x 11

Age Group

$50

$77

$182 x 9 =

 

$149 x 11=

 

 

$1,639

$1,574

$1,459

or $169 x 9, $133 x 11

 

Prep

$50

$77

$253 x 9 =

 

$207 x 11=

$2,277

$2,186

$2,027

or $225 x 9, $184 x 11

HS Prep $50 $20 $156 x 9

N/A

$1404

N/A N/A

Senior

$50

$77

$325 x 9 =

 

$266 x 11 =

 

$2,924

$2,807

$2,602

or $289 x 9, $237 x 11

National Prep

$50

$77

$360 x 9 =

 

$295 x 11=

$3,240

$3,111

$2,884

or $311 x 9, $262 x 11

National Team

$50

$77

$376 x 9 =

 

$308 x 11=

$3,384

$3,249

$3,012

or $320 x 9, $274 x 11

 

***Registration fee after August 26, 2018 increases to $100***

**Registered swimmers will be receiving three free shirts (gray, blue, black), and a  CGBD cap. Feel free to purchase additional shirts for family members.
Please click HERE to purchase additional shirts

In order to keep our operation costs affordable, signing up for auto-pay (either ACH withdrawal or a Credit Card) through Team Unify for monthly billing is required for the 2018-2019 seasons.  Auto pay ensures that all team member fees are paid in a timely manner, therefore the team bills and staff compensation can be paid in a timely manner. 

Members that do not sign up for auto pay within 21 days of registration will be billed a $500 escrow fee to the next month's invoice.  The escrow will be credited to the July 2019 invoice.