In order for SEVA to provide competition for our swimmers and also generate money for team expenses, the swim team runs a number of swim meets each year. To staff these swim meets, we have our parents and/or high school swimmers work at the meets a minimum number of sessions. A session runs approximately 4 hours long.
Meeting Your Meet Manpower Requirements
Guidelines to receiving credit:
1. Only SEVA hosted meets count toward your Meet Manpower requirement. Timing requirements at other meets is required by other teams and is a shared SEVA responsibility but does not count toward your Meet Manpower Requirement.
2. Each family is required to provide a certain number of of sessions in Meet Manpower through serving the below volunteer positions.
3. The number of Meet Manpower sessions is for your one highest group level swimmer on the team. Families with more that one swimmer do not work additional sessions unless volunteering to do so.
Bronze - 3 sessions during Short Course/3 sessions during Long Course
Silver Groups - 3 sessions during Short Course/3 sessions during Long Course
Gold Group - 4 sessions during Short Course/3 sessions during Long Course
Age Group, Age Group Elite, Senior Prep - 5 sessions during Short Course/4 sessions during Long Course
Senior Premier & Senior Elite Groups - 6 sessions during Short Course/4 sessions during Long Course
4. When you arrive, check in with the announcer’s table and sign your name to make sure you get credit.
5. You must work the ENTIRE session, remain in position, and perform the job assigned.
6. If you need a bathroom break or which to watch your swimmer swim, let us know and you will be relieved for a short period.
Meet Manpower Positions
Timer – Arrive at the pool and check in 30 minutes prior to the start of the session. Attend the timers meeting that is usually held about 15 minutes prior to the start of the session. Help the swimmers get to the blocks in time for their heat. If a swimmer is not readily present, call their name and make sure they are not just standing idly by. Check the names of each swimmer as they line up for the event and make sure they are swimming in the correct heat and lane. For most meets, there will be one watch and two buttons on each lane. One person will operate the watch and one of the buttons. The other person will have the clipboard with the lane slips attached and they will operate the other button. Start the watch at the start of the race (on the strobe light flash). Check the watch and make sure it is operating. If it fails anytime during the race, get the attention of the head timer to secure one of their watchers. At the conclusion of the race, stop the watch and push both lane buttons – as the swimmer touches the end of the pool. It is very important for the timers to do everything possible to get the swimmers to the block and to get them and accurate time.
Head Timer – Arrive at the pool and check in 30 minutes prior to the start of the session. Attend the timers meeting that is usually held about 15 minutes prior to the start of the session. The head timer is responsible for starting two watches at the beginning of each heat and maintaining them running until the last swimmer has finished the race. Scan all of the lane timers and be readily available throughout the race in case of one of their watches fails.
Runner – Arrive at the pool and check in 30 minutes prior to the start of the session. The runner is responsible for picking up the lane slips at the conclusion of each event and delivering them to the timing judge. They also post all of the result in the hallway. The runner will also be responsible for handing out ribbons to the heat winners, when applicable.
Announcer – Arrive at the pool and check in 15 minutes prior to the beginning of warm-ups for the session. Responsible for making any announcements pertaining to the meet, rules, etc. During the session, the announcer is an integral part of the starting sequence for each heat and must pay attention to the referee’s signals (whistles). For the first heat of an event, the event number, stroke, and distanced is announced first. When the referee signals with the series of short whistles, the heat number is announced. For the remainder of that event, only the heat number is announced after the series of short whistles. Once the last heat of that event is done, the next event number, stroke, and distance is announced along with the heat number. Any announcements not pertaining directly to the meet or any Aquatic Center rules violations should be cleared through the meet director’s staff.
Hospitality – Arrive at the pool and check in 15 minutes prior to the beginning of warm-ups for the session. The AM hospitality team can have 2 different arrival times. Monitor that only coaches and officials utilize the room and do not leave it unattended. An outline of the specific menu preparations will be posted with complete instructions. Responsible for taking cups of water around the pool for the coaches, officials, timers, and other meet staff personnel – need to do this at various times throughout the session – approximately every 45- 60 minutes. The PM hospitality staff will need to make sure the room is in order before leaving.
Concessions – Arrive at the pool and check in 15 minutes prior to the beginning of warm-ups for the session. Responsible for selling food and drinks from the concession stand. Will have to put together different menu items such as tortilla chips and cheese (nachos) hot dogs, bowls of pasta salad, etc. The AM staff will be relieved by the end of the session by the PM staff. The PM staff will be asked to straighten up the concessions area before leaving. - mainly just making sure the items that need to be refrigerated are put away as well as replenishing the front cooler with drinks, etc.
Awards - Arrive at the pool and check in at the start of the session. As the labels of each event are printed, attach them to the appropriate ribbon or medal and put them in the team’s award bag. Be prepared to stay for a few minutes after the conclusion of the session.
Heat Sheet Sales (If Sold At Meet) - Arrive at the pool and check in 10 minutes prior to the beginning of warm-ups for the session. Set up a table for selling heat sheets and sell them throughout the session.
Marshall- Arrive at the pool and check in 10 minutes prior to the beginning of warm-ups for the session. Responsible for different things at different pools. At MAC, ensure no food, bags brought in. Swimmers must wear shoes when leaving the pool area. Also, a Marshall may be positioned in the gymnasium. At FTE, ensure the pool deck is clear of any spectators. Only coaches, officials, swimmers, and meet volunteers are allowed on deck at any time. At FTE, Marshalls will be positioned at various entrances to the competition pool and adventure pool area.
Finals Lineup (December & March 12 & Under Meets Only) – Arrive at the pool and check in 15 minutes prior to the beginning of the session. Responsible for lining up the swimmers participating in finals in the correct order in preparation for getting to the blocks.