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Membership
  1. General

    1. CCS offers Athlete, Non-Athlete and Club memberships according to USA Swimming Rules and Regulations and CCS By-Laws.

    2. Membership is deemed effective upon receipt of membership application by the CCS Membership Coordinator.

  1. LSC Membership Fees

    1. Athlete – CCS will charge, in addition to the current USA Swimming athlete membership fees for year round and seasonal membership, $15, which will be allocated to the CCS General Fund. CCS will waive all but $2 of its athlete membership fee for Outreach athlete memberships.

    2. Non-Athletes – CCS will charge, in addition to any of the current USA Swimming non-athlete membership fees (Individual, Family, and Life), $15, which will be allocated to the CCS General Fund.

    3. Clubs – CCS will charge, in addition to the current USA Swimming club membership fees for year round clubs a fee which will be allocated to the CCS General Fund. That fee is determined by the following schedule.

      1. New Clubs - $30.

      2. Renewing Club - If club renews it's membership between September 1 and November 30, $30.

      3. Renewing Club - If club renews it's membership between December 1 and December 31, $55.

      4. Renewing Club - If club renews it's membership on or after January 1, $80.

    4. Membership Transfer Fee

      1. CCS will charge an administrative fee of $5, which will be allocated to the CCS General Fund, to transfer the membership of an individual member from one club to another, including to and from an Unattached status.

      2. CCS will waive the Membership Transfer Fee if the request for transfer is part of an individual membership renewal.

  1. Seasonal Memberships

    1. CCS offers two seasonal athlete memberships.

    2. CCS offers no seasonal club memberships.

    3. Seasonal Membership Periods

      1. Season 1: November 1 through March 29.

      2. Season 2: April 4 through August 31.

    4. In accordance with USA Swimming rule 302.2.3, seasonal athlete members are not eligible for competition at the zone championship level or above. As such, seasonal athletes are not eligible for Age Group Zone Travel, Senior Championship Travel Funds and/or National Development Travel Funds.

  1. Membership Application Procedures

    1. Club Affiliated Athlete Registrations

      1. Clubs will be responsible for collecting all athlete membership applications and fees.

      2. Clubs will be responsible for insuring that all collected athlete application fees are good funds.

      3. Clubs will process all athlete membership applications with a computer program that is capable of creating a USA Swimming SDIF (Standard Data Interface Format) registration file.

      4. Periodically, clubs will forward (via diskette or email) to the CCS Membership Coordinator an electronic USA Swimming SDIF registration file and an electronic word processing report containing a list of the registrations included in the SDIF registration file. (CCS recommends that this procedure be performed at least once or twice per month.)

      5. Upon receipt of the electronic registration file and report, the CCS Membership Coordinator will process the electronic registrations. The CCS Membership Coordinator will then generate and mail an invoice to the club for the appropriate registration fees.

      6. Upon receipt of the registration invoice, clubs will forward a club check made payable to Central California Swimming to the CCS Membership Coordinator paying the invoice in full.

      7. Clubs failing to pay any registration invoice within 15 days of invoice or paying with uncollectable funds shall incur a penalty of $5 per registration. Additional penalties in the amount $5 per registration will be assessed every 30 days thereafter on unpaid or uncollected registration fees.

      8. All athlete membership cards will be periodically (at least once or twice per month) forwarded to the designated club registration coordinator for distribution to athletes.

    2. Unaffiliated Athlete Registrations

      1. Any athlete without a club affiliation (“Unattached”) may apply for membership by forwarding a Membership Application – Athlete or a Membership Application – Seasonal Athlete with the appropriate fees directly to the CCS Membership Coordinator.

      2. Personal checks should be made payable to Central California Swimming.

      3. Upon receipt of said application and fees, the CCS Membership Coordinator will process the application and forward the membership card to the athlete directly.

    3. Non-Athlete Registrations

      1. CCS will accept Non-Athlete membership applications from both clubs and individuals.

      2. If a club chooses to pay for the Non-Athlete membership of any or all affiliated non-athletes, the CCS Membership Coordinator will accept membership applications for those non-athletes without accompanying membership fees. In this situation, the CCS Membership Coordinator will generate an invoice to the club and the club is subject to the same payment schedule and penalties outlined in the Affiliated Athlete registration procedures above.

      3. All other non-athlete membership applications must be accompanied with the appropriate membership fees. Personal checks should be made payable to Central California Swimming.

      4. Membership applications shall be submitted on a completed Membership Application – Non-Athlete form.

      5. Upon receipt of a complete application, the CCS Membership Coordinator will process said application.

      6. Periodically (at least once or twice per month), all non-athlete membership cards will be forwarded. Affiliated Non-Athlete membership cards will be forwarded to the designated club membership coordinator for distribution to the appropriate members. Unaffiliated Non-Athletes membership cards will be forwarded to the member.

    4. Coach Registrations

      1. Coaches are non-athlete members and their applications will be processed in accordance with the Non-Athlete Registration procedures outlined above with the following additional procedures.

      2. If a coach is registering for the first time as a coach, or if a coach has an expired certificate or a certificate expiring prior to 12/31 of the year prior to the registration year (i.e. the application is being made between 9/1 and 12/31), his or her coach membership application must be accompanied by a copy of each new or renewed certificate.

      3. A coach who is renewing his or her coach membership for the first time must provide at the time of application or have previously provided a copy of the document indicating that he or she has successfully completed the required coaches education training.

      4. Coach membership applications that are deficient in the context of this section will be processed as Non-Coach Non-Athlete memberships.

    5. Club Registrations

      1. New club membership applications will be processed in accordance with the club membership requirements of USA Swimming. CCS will consider any club requesting membership to be a New Club if

        1. The Club has never been registered with CCS, or

        2. The Club has let its membership lapse for an entire registration year. (Since the registration year runs from 9/1/year1 to 12/31/year2, not renewing a lapsed club membership prior to September 1 will constitute letting its membership lapse for an entire year).

      2. Club membership requires that the club have a Coach of Record and a Safety Coordinator both of whom must be members of USA Swimming. Club memberships (new or renewal) will be processed only if the Coach of Record and the Safety Coordinator are currently members of CCS and USA Swimming for the registration year for which the club is applying. If either the Coach of Record or the Safety Coordinator are not members for the same registration year, the club membership application must be accompanied by the deficient individual membership application.

      3. If a club membership expires, any individual membership applications of affiliated members will be processed, but the individual member will be unaffiliated until such time as the club membership has been properly renewed. Once the club membership is renewed, any unaffiliated members will be re-affiliated with the club and new membership cards will be generated.