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Meet Rules And Regulations

General Rules

  1. All meets involving competitors from two or more clubs must hold a valid sanction from Central California Swimming.
  2. Sanctions will be granted by Central California Swimming upon recommendation of the Sanction Chairman of CCS. Sanction fee will be $10.00 per day of competition, except for dual, tri and intersquad meets (see 3 following). The sanction fee will be waived for Olympic League meets.
  3. An additional refundable Sanction Deposit of $100 shall apply to any championship meet including 10&Under Championship, B/C Championship, Junior Olympic Championship, Western Zone Championship, Sectional Championship, Junior Championships and National Championship meets sanctioned by Central California Swimming. If the host team complies fully with the reporting responsibilites outlined in "Meet Director's Reports & Checklist" articles A.1, A.2, D.1, D.2 and E.6, then the $100 deposit shall be returned. If, for any reason, the host does not comply within the specified time limits, then the $100 deposit shall be forfeited and Article 3.g under "Meet Scheduling Policies" shall apply during the following year's meet scheduling process.
  4. Application and information sheet (fact sheet) and sanction fee for a CCS scheduled meet must be forwarded to the Sanction Chairman at least sixty (60) days before the first day of the meet for review and recommendations. A penalty of $5.00 per day for every day past the 60-day deadline will be assessed, up to a maximum of 20 days or $100.00.
  5. Application and fee for sanction or approval for a Dual, Tri or intersquad meet must be forwarded to the Sanction Chairman at least thirty (30) days before the first day of the meet. If the application is not received by the Sanction Chairman thirty (30) days prior to the first day of the meet, that meet will not be sanctioned. A fee of $25.00 per meet will be charged in lieu of sanction fee and entry fees.
  6. Organizations granted a schedule place wishing to change or cancel a schedule date must notify the CCS Scheduling Chairman at least ninety (90) days before the first day of the meet. Approval of the General Chairman, the Sanction Chairman, the Scheduling Chairman, and either the Age Group or the Senior Vice Chairman is required for change of date(s) or cancellation of a sanction. Organizations granted a sanction must notify all clubs, individuals, media and others to whom notice of meet has been given of all subsequent material changes. All entry fees for cancelled meets must be refunded. Sanctions for future dates may be withheld for failure to comply with this section.
  7. Change in the type of a scheduled meet, i.e. Senior, A+, ABC, BC, requires approval of the General Chairman, the Sanction Chairman, the Scheduling Chairman, and either the Age Group or the Senior Vice Chairman.
  8. Only organizations holding charters in Central California Swimming may be granted a sanction.

Entry Fees

  1. Age Group Meets
    1. Olympic League Meets: A single fee will be charged for all individual events, regardless of the number of events swum. The fee shall not exceed $10.00 which includes a $1.00 per swimmer to be directed to the CCS General Fund.
    2. Other Timed Finals Age Group Meets
      1. Individual Events - Individual event entry fee shall not exceed $2.75, which includes $.80 per entry to be split evenly between the CCS Age Group Travel Fund and the CCS Junior/Senior Travel Fund.
      2. Relay Events - relay entry fee shall not exceed $6.00 which includes $2.00 per relay to be split evenly between the CCS Age Group Travel Fund and the CCS Junior/Senior Travel Fund.
      3. Pool Surcharge - A maximum of a $6.50 pool surcharge may be assessed each swimmer entering a meet, which includes $2.00 per swimmer to be distributed to the CCS General Fund.
  2. Age Group Trials and Finals Meets
    1. Individual Events - Individual event entry fee shall not exceed $4.25, which includes $1.15 per entry to be split evenly between the CCS Age Group Travel Fund and the CCS Junior/Senior Travel Fund.
    2. Relay Events - relay entry fee shall not exceed $8.00 which includes $2.00 per relay to be split evenly between the CCS Age Group Travel Fund and the CCS Junior/Senior Travel Fund.
    3. Pool Surcharge - A maximum of a $6.50 pool surcharge may be assessed each swimmer entering a meet, which includes $2.00 per swimmer to be distributed to the CCS General Fund.
  3. Senior Meets
    1. Individual Events - Individual event entry fee shall not exceed $6.25, which includes $1.35 per entry to be split evenly between the CCS Age Group Travel Fund and the CCS Junior/Senior Travel Fund.
    2. Relay Events - relay entry fee shall not exceed $12.00 which includes $2.00 per relay to be split evenly between the CCS Age Group Travel Fund and the CCS Junior/Senior Travel Fund.
    3. Pool Surcharge - A maximum of a $8.50 pool surcharge may be assessed each swimmer entering a meet, which includes $2.00 per swimmer to be distributed to the CCS General Fund.
  4. Time Trials - $1.00 to CCS for each time trial entry to be split evenly between the CCS Age Group Travel Fund and the CCS Junior/Senior Travel Fund.
  5. Example: ENTRY FEES
    1. Age Group Meets (Invitationals, AAA, AA, ABC)
      1. $2.75 per individual entry, distributed as follows:
        1. Host Club - $1.95
        2. CCS Age Group Travel Fund - $.40
        3. CCS Junior Senior Travel Fund - $.40.
      2. $6.00 per relay, distribued as follows:
        1. Host Club - $4.00
        2. CCS Age Group Travel Fund - $1.00
        3. CCS Junior/Senior Travel Fund - $1.00
      3. Surcharge - $6.50 per swimmer, distributed as follows:
        1. Host - Club - $4.50
        2. CCS General Fund - $2.00
    2. Age Group Trials & Finals Meets
      1. $4.25 per individual entry, distributed as follows:
        1. Host Club - $3.10
        2. CCS Age Group Travel Fund - $.575
        3. CCS Junior/Senior Travel Fund - $.575
      2. Relay Events - $8.00 per relay, distribued as follows:
        1. Host Club - $6.00
        2. CCS Age Group Travel Fund - $1.00
        3. CCS Junior/Senior Travel Fund - $1.00
      3. Surcharge - $6.50 per swimmer, distributed as follows:
        1. Host Club - $4.50
        2. CCS General Fund - $2.00
    3. Senior Meets
      1. $6.25 per individual entry, distributed as follows:
        1. Host Club - $4.90
        2. CCS Age Group Travel Fund - $.675
        3. CCS Junior/Senior Travel Fund - $.675
      2. Relay Events - $12.00 per relay, distributed as follows:
        1. Host Club - $10.00
        2. CCS Age Group Travel Fund - $1.00
        3. CCS Junior/Senior Travel Fund - $1.00
      3. Surcharge - $8.50 per swimmer, distributed as follows:
        1. Host Club - $6.50
        2. CCS General Fund - $2.00

Meet Regulations

  1. These pertain to all competition held under a Central California Swimming Sanction.
  1. Announcements and information sheets of sanctioned events must state that no entries will be accepted unless the entrant is either registered or certified by USA Swimming or Central California Swimming.
  2. Information sheets, advertising and program, must bear conspicuously the statement "Held under the sanction of Central California Swimming and USA Swimming."
  3. All offered events must conform with the current issue of the USA Swimming Handbook. Special events may be added upon petition and approval of the Sanction Chairman at the time the sanction is applied for.
  4. Time standards must be listed on all information sheets whenever applicable.
  5. The order of events cannot be changed after the sanction has been granted without the approval of the Sanction Chairman.
  6. Information sheets must contain the final closing date for entry acceptance.
  7. An electronic copy of the information sheet must be forwarded to the CCS Webmaster thirty (30) days prior to the closing date of entries. Additionally, if the host club will be running the meet on Hy-Tek’s Meet Manager, a copy of the Export Events To TM file must accompany the information sheet to the CCS Webmaster. The CCS Webmaster will post the information sheet and, if available, the Events To TM file.
  8. The entry closing date of any meet cannot be earlier than the second (2) Monday preceding the first (1) day of the meet.
  9. Standard approved entry cards must be used for each meet entry. A consolidated entry form must accompany all entries.
  10. Relay times will not be submitted on the entry card. All relay times will be submitted at the same time as the relay swimmers first and last names are submitted. Ages of relay swimmers must be listed on entry cards. Relay entries must be submitted not later than one (1) hour prior to the first heat of that relay event. Relays will then be "deck seeded". Participants in "relays only" must enter a consolidated entry card and pay the pool surcharge by due date of individual entries.
  11. The following are standardized items to be included on "Fact Sheets" for timed finals meets. Alterations to this meet information should be brought to "Special Attention" of the Sanction Chairman. Standardized items include:
    1. Current USA Swimming and CCS rules will govern.
    2. Swimmers must compete in their age group.
    3. Senior events are open to swimmers meeting the time standards.
    4. ALL AGE GROUPS: Five (5) individual events per day plus relay(s).
    5. Relay entries and names will be submitted on the day of the event. Relay only swimmers must submit a completed consolidated entry card, with pool surcharge by entry deadline.
    6. Age on the first day of the meet will determine age group competition.
    7. Meet will be deck seeded using a Master Check-in System. First four events must check in thirty (30) minutes prior to the start of the meet. Swimmers in later events must check in at least one (1) hour before estimated start of their event.
    8. All events will be seeded according to submitted times.
    9. Verification of entered times should be available upon request from the Meet Referee.
    10. All warm-ups will be supervised by a USA Swimming registered coach. If you don't have a USA Swimming registered coach at the swim meet, report to Deck Referee for lane and coach assignment. Warm-up procedures for each meet will be posted on deck and printed in the program.
    11. When held in conjunction with a sanctioned swim meet, a separately sanctioned time trial will be available only for swimmers who are entered in that meet.
    12. Swimmers in 500 yard or longer events shall supply their own timer and lap counting device.
  12. Individual Scratch Rule and Check-in:
    1. Check-in: Each swimmer is responsible for checking in with the Clerk of the Course to verify their entries. Those that have not checked in will not be seeded.
    2. Individual scratch rule/times for final meets: Each swimmer shall inform himself of the meet starting time and shall report to the proper meet authorities promptly upon call.
      1. Pre-Seeded meets: Each swimmer shall report promptly to the Clerk of the Course prior to the start of each race in which he is entered. Any swimmer not reporting for, or competing in, an individual timed final shall not be penalized.
      2. Events seeded on the deck: Any swimmer entered in an individual event that is seeded on deck, in whole or in part, who has checked in for that event, must swim in the event unless he notifies the Clerk of the Course before the seeding for that event has begun. Failure to scratch prior to the seeding and not swimming the event will result in his being barred from the next individual event in which he is entered on that day or the next meet day, whichever is first. Events seeded on the deck shall be closed for seeding not earlier than sixty (60) minutes prior to the expected start of the event.
    3. Individual Scratch Rule/Heats and Finals Meet: USA Swimming rules for National Championships shall apply.
    4. Exception for Failure to Compete: No penalty shall apply for failure to withdraw or compete in an individual event if:
      1. The Referee is notified in the event of illness or injury and accepts the proof thereof.
      2. It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer.
  13. Relay Scratch Rule:
    1. Pre-seeded Meets: Any relay team entered in a pre-seeded relay event that fails to compete in or report for that event shall not be penalized.
    2. Relays Seeded at the Meet:
      1. Any relay team entered in a relay event that is seeded at the meet in whole or in part, that has been checked in and the swimmers' names declared for that event, must swim the event unless the Clerk of the Course is notified before the seeding for that event has begun in which the relay team wishes to scratch.
      2. A relay team member failing to appear ready to swim for the relay event shall be barred from the next individual event in which he is entered, either that day or the next meet day. The relay team members who do appear ready to swim shall not be penalized for failure of other relay team members to appear.
      3. Exceptions: relay teams or team members who give acceptable notification to the Referee of illness, injury, or that failure to compete is caused by circumstances beyond the control of the swimmer(s) shall not be penalized.
  14. Entry cards for intermediate times must be given to the deck referee prior to the start of the event.

Types Of Meets

  1. Open Meets: Meets to which all registered swimmers are invited regardless of club affiliation, association or time standard.
  2. Closed Meets: Meets to which only registered swimmers from Central California Swimming are invited.
  3. Limited Meets: Meets limited to swimmers who have not bettered Central California Swimming time standards for the particular category of competition being offered, i.e., AAA, AA, A, BB, B, and C.
  4. Combined Meets: Meets offering more than one class of competition, i.e., AA, A, BB, and B all in one meet.
  5. Special Meets: Other meets may be approved or observed by Central California Swimming as required.
  6. Senior Meets: Meets consisting of one set of events which may or may not be governed by time standards.
  7. Approved meets on the CCS schedule (other than special meets) shall conform with all CCS fee schedules and regulations.

Meet Definitions

  1. Invitational Meet and A/B/C Meet: Meet host, with the guidance of CCS Age Group Vice-Chairman, determines events, scoring, awards, limitations needed to meet 4-hour rule, etc.
  2. B+ Meet: Limited to swimmers with a best time faster than or equal to the CCS “B” time standard.
  3. B/C Championships: Limited to swimmers with a best time slower than the CCS “JO/A” qualifying time standard.
  4. Junior Olympic Championships: Limited to swimmers with a best time faster than the CCS "JO/A" qualifying time standard. Trials and finals format will be used.
  5. AB Modified (LC): Limited to swimmers with a best time faster than or equal to the CCS “B” time standard with the following exceptions. 12 & Under swimmers may enter 50 meter events and the 100 meter free regardless of time. 13 & Over swimmers may enter 100 meter events and the 50 free regardless of time.
  6. Olympic League Meet: Limited to swimmers with a best time slower than the CCS “JO/A” qualifying time standard. Swimmers will have the opportunity to swim 4 events per meet. Each meet will offer pre-determined events.
  7. A/B/C Limited: Conduct of the meet will be limited to 4 hours total. With a 35 second interval between heats, if the time line for the meet exceeds 4 hours, there will be a mandatory scratch down. Swimmers will be limited to 4 events per day.
  8. “A” Max Meet: Limited to swimmers with a best time slower than the CCS “AA” time standard.

Conduct Of Meets

  1. The time between trials and finals in all competition will be a minimum of one (1) hour. Each age group shall have at least 15 minutes between events.
  2. In the case of meets where submitted times are required, entries without times shall be rejected.
  3. The Meet Director or Manager shall be in complete charge of the meet in all procedural matters prior to start of the meet. When the Referee arrives, he/she assumes complete control.
  4. Any protest arising from the competition itself other than protest against judgement calls of turn, stroke or relay take-off judges, shall be submitted to the Meet Referee in writing within thirty (30) minutes after the race in which the alleged infraction took place. If the Referee is then unable to resolve the protest immediately, he shall assemble a meet protest committee. This committee shall consist only of regular swim committee representatives who are in attendance at the meet, plus any swim committee officers present. The committee shall be chaired by the highest ranking swim officer present.
  5. All sanctioned meets must be conducted by officials certified by Central California Swimming and current members of USA Swimming Specifically all meet directors, referees, meet marshals, starters, and stroke and turn judges working at your meet must be members of USA Swimming.
  6. Results of all competition must be forwarded to the Records Chairman and the CCS Webmaster in accordance with the procedures outlined in the Meet Directors’ Reports and Check List, section A. Records Chairman’s Report and section D. CCS Webmaster Information.
  7. Financial statement and payment for travel funds, etc. must be forwarded to the Treasurer within thirty (30) days after the last day of the meet. Make checks payable to Central California Swimming.
  8. Electronic meet entry information and any on-deck membership registrations obtained during the conduct of the meet shall be forwarded to the Registration Chairman in accordance with the procedures outlined in the Meet Directors’ Reports and Check List, section C. Registration Chairman’s Procedures.
  9. Swim-A-Thon: No sanction is needed, provided you have received USA Swimming Approval for the event (S.A.T.) through a signed contract. As long as the event is approved, all normal USA Swimming insurance benefits apply. Request a contract from the CCS/S.A.T. Chairman or from USA Swimming Headquarters. Your organization must comply with all terms, requests, and dates of the USA Swimming Swim-A-Thon Contract.
  10. If your financial report and/or your meet results are not received by the respective persons, your club will NOT receive future sanctions until these requirements are met. If the above time frame is not met, your club will be levied a $100.00 fine.
  11. If a host club is notified prior to competition that there are one or more unregistered swimmers entered in the meet, then the host club will obtain a completed membership application form and the appropriate membership fees prior to checking the swimmer in for competition. If the swimmer is from outside CCS, the host club may accept another LSC’s membership application form and fees, if the swimmer can provide them; otherwise the host club will accept a CCS application form and CCS fees which will be forwarded to the appropriate LSC for processing and fee reconciliation. The Meet Referee, at his or her discretion, may waive the membership application and fee requirement for non-CCS swimmers, provided he or she provides the meet host with appropriate documentation as to reason for the waiver. CCS will reimburse the meet host club $10 for each on-deck registration of CCS swimmers obtained in conjunction with this regulation.
  12. If a swimmer is registered on deck at a sanctioned competition or is discovered to have been unregistered at the time of competition, the club to which that swimmer is affiliated will be assessed a penalty of $20.