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Officials
  1. General

    1. CCS assigns volunteer officials to monitor the conduct of swimming competition within the LSC.

    2. It is the responsibility of CCS member clubs to solicit parent volunteers from their club to become certified officials.

    3. Each club in CCS will name an Officials representative. This representative will assist with communication, recruitment, training as needed by the Officials Chairman of CCS. (effective September 1, 2005)

  1. Certification Requirements

    1. Must be a registered member with CCS and USA Swimming.

    2. Must have completed CCS Officials certification (training) program.

    3. Must work 4 CCS meets per year to maintain certification.

    4. Complete recertification process every 2 years.

  1. Club Requirements to Provide Officials (effective September 1, 2005)

    1. Minimum Number of Meet Officials

      1. Each Club in CCS will supply certified officials for each day of each meet in which the Club participates. The number of officials required for each day will be calculated prior to the start of the meet based on entries received for each day according to the following chart. For timed final meets with sessions split by age groups, each session will be considered a day.

        1. 0 to 10 team swimmers entered on a given day, 0 certified officials required

        2. 11 to 21 team swimmers entered on a given day, 1 certified officials required

        3. 22 to 37 team swimmers entered on a given day, 2 certified officials required

        4. 38 to 58 team swimmers entered on a given day, 3 certified officials required

        5. 59 to 74 team swimmers entered on a given day, 4 certified officials required

        6. 75 or more team swimmers entered on a given day, 5 certified officials required

      2. It is the responsibility of each club to know how many officials will be required for each day of the meet.

      3. For the purpose of determining the number of officials to be supplied, each athlete’s USA Swimming registered club affiliation will be used. Athletes swimming unattached will, therefore, be included in their “home” club’s number of athletes. This accommodates the high school season.

      4. Clubs that have been registered in CCS less than 3 years will be exempt from providing the required number of certified officials.

      5. Each team may be allowed a 4 meet day dispensation per swim year (September 1 through August 31). The Officials Chairman must be notified 2 weeks in advance of the meet requesting the dispensation.

      6. Clubs that are hosting the meet will be allowed to provide half the number of officials required by the entries per day formula.

      7. The Meet Referee and the Officials Chairman on a per case basis may make exceptions to the number of officials required by any club

    2. Non-Compliance and Accountability

      1. “Not In Compliance” means that with or without advance notice, a Club fails to provide the Minimum Number of Meet Officials for any day as stated above.

      2. Clubs that are not in compliance with the required number of officials will be assessed the following penalties:

        1. A fine of $25 per official that the Club is deficient according to the Minimum Number of Meet Officials per day not to exceed $200 per meet and/or $750 per year.

        2. When a club reaches the $500 annual maximum penalty, they will lose scheduling and meet award priority for all meets the following year. The Scheduling Committee will not honor the penalized Clubs request to have meets placed on the CCS schedule until all other clubs in CCS present their own requests and those requests are handled. As an alternative and if applicable the penalized Club may elect to lose one of it’s annual meet dates for the following year.

    3. Disposition At End of Meet

      1. It is the responsibility of the Meet Referee to report to the CCS Officials Chairman the disposition of each day of a swim meet in which any team was deemed non-compliant. The report will include documentation showing the number of swimmers entered from each club for each day and the names of the officials representing each club, each day. The reports will be forwarded to the Officials Chairman within 10 days of the completion of the meet. The Officials Chairman will maintain the reports for a period of one year and make them available upon request to any club deemed not in compliance, the CCS Board of Review, the CCS Board of Directors and the CCS House of Delegates.

      2. It is the responsibility of the CCS Officials Chairman or his designee to generate an invoice to each club receiving a monetary penalty. The invoice will identify each day in which the Club was non-compliant, including the number of swimmers participating and the number of certified officials representing the club. Invoices will be mailed to the noncompliant club with copies to the CCS Treasurer and must be postmarked within 30 days of the completion of the meet.

      3. Clubs will remit any monetary penalties to the CCS Treasurer within 60 days (postmarked) of the completion of the meet. Failure to pay the penalty within 30 days will cause an additional penalty to be levied in the amount of 25% of the original penalty.

      4. The requirement to remit monetary penalty within 60 days and any additional penalties stemming from failure to pay within 30 days will be waived provided the club has appealed said penalties to the CCS Board of Review within 60 days of completion of the meet. If it is determined that the penalty is enforced, the money is due within 7 days to the CCS Treasurer.

      5. All money collected will be deposited into the CCS Officials Budget. Those monies will be used to promote, recruit, educate, and train officials.

      6. The Chairman of Officials or his designee will notify the General Chairman, Schedule Committee, Age Group and Senior Swimming Vice Chairman of any penalty regarding loss of priority and award of meets at the scheduling meeting for the following year.

    4. Minimum Number of Officials for Meets

      1. Short Course, 6 lane pool

        1. Meet Referee/Deck Referees/Starters - 4

        2. Chief Judge/Stroke/Turn - 6

        3. Total Minimum Number of Officials - 10

      2. Short Course, 8 lane pool

        1. Meet Referee/Deck Referees/Starters - 4

        2. Chief Judge/Stroke/Turn - 6

        3. Total Minimum Number of Officials - 10

      3. Short Course, 10 lane pool

        1. Meet Referee/Deck Referees/Starters - 4

        2. Chief Judge/Stroke/Turn - 8

        3. Total Minimum Number of Officials - 12

      4. Long Course, 6 lane pool

        1. Meet Referee/Deck Referees/Starters - 4

        2. Chief Judge/Stroke/Turn - 8

        3. Total Minimum Number of Officials - 12

      5. Long Course, 8 lane pool

        1. Meet Referee/Deck Referees/Starters - 4

        2. Chief Judge/Stroke/Turn - 10

        3. Total Minimum Number of Officials - 14

      6. Long Course, 10 lane pool

        1. Meet Referee/Deck Referees/Starters - 4

        2. Chief Judge/Stroke/Turn - 12

        3. Total Minimum Number of Officials - 16

      7. If there are not a sufficient number of trained officials to provide relief, breaks will be taken and/or the number of competition lanes will be reduced.