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OSCA
2018 OSCA meeting - Newberg
Saturday, Oct. 6 - 7:00 pm
 
Coaches we have three proposed changes to the OSCA bylaws this year.  Along with some housekeeping to do.  And the election of officers is needed. Jill and I are not running. A secretary and president are needed. The treasurer is up for re-election and Rick has agreed to run. As a group we might wish to elect the president on odd years and the secretary on even years. We should talk about this at the annual meeting.
 
Proposal 1 - Reduce the number of Educational Scholarships from 11 to eight.
 In 2016 Rick was not at the meeting. During that meeting it was motioned to increase the scholarships from eight to 11. Motion was seconded and passed. The reasoning at the meeting was we had approximately $18,000.00 in the OSCA account.  Rick and I had a discussion subsequently regarding what happened.  And although we did have that amount in our account, that is not an accurate cash flow number.
Shelly did not attend the ASCA world convention her last year as OSCA Chair nor did Rich Toberghe. In addition I have not attended the World Clinic during any of the four years as OSCA Chair. Rick said that it is normal for the Clinic to run $1500-$1600 per year.  Five years of clinic would run at least $7500. This would bring our balance down to less than  $11,000. 
In Summary both the President and the Treasurer support this motion.
 
Proposal 2 - This proposal removes the election of the Zone staff from OSCA and puts oversight with the BoD. This comes out of the Task Force created at the last HoD.
 
Proposal 3 - This proposal creates a nominating Committee for Coaches of the Year and Swimmers of the year. Comes out of the task created at the last OSCA meeting.
 
Attached is the OSCA Bylaws. Areas in red highlight and strikethrough are to be removed. The Yellow highlights are the new proposals.
Respectfully,
George Sampson  

 
President
George Sampson
Treasurer
Rick Guenther
Secretary
Jill Black
 

OSCA Scholarships

In order to assist all clubs in Oregon Swimming, OSCA has created a rotating educational scholarship fund that all clubs can utilize for the benefit of their coaches. OSCA approved 11 yearly scholarships 10-1-2016.

Eligibility Statement

  • Each fall, at the annual Oregon Swim Coaches Association meeting, the  eligible clubs shall be present to receive their $350.00 scholarship. If a club listed is not present, then that team forfeits their scholarship and moves to the end of the list.
  • Scholarships are available for one year from the date of selection. Receipts are to be turned into the OSCA Treasurer.
  • Scholarship funds may only be used to defray the costs of educational activities {e.g. expenses related to attend clinics} or educational materials(e.g. Books or videos). Scholarship funds may not be used for equipment ( kick boards, stopwatches, Vasa Trainers).
  • Scholarship Funds may not be used for any expenses related to entertainment.
  • The Clubs are listed below with their tentative year of their scholarship monies. The order of listing is that which they were drawn when OSCA changed the awarding of scholarships format (2011). Plus any forfeitures resulting from teams being absent.
  •  Funds must be used by the following OSCA meeting or the club will forfeit their use
  • *Year may change**
  • OSCA reserves the right to approve the use of all grants.

 

Current OSCA Educational Scholarship Rotation Order
2017
2018
2019
2020
2021
2022
2023
GCST
TOR
CAT
SCAT
TDPS
RRSC STRY
LHST
NCRD
VSST
AAA
MAV
SSS SHRK
STRY
BDST
SGAL
BEND
BLAZ
SUM LEA MAC
SHRK
CHSC
LOSC
HRST
MPY
TTSC CRST
MAC
CNAS
DDAC
MSC
CB
WSC CS
CRST
KSC
HEAT
MST
EA
BASN CST
CS
NCPS
KWSC
RYST
LCSC
TDST FGSC
CST
SYD
MHA
TEAM
OCST
FSSP LSC
FGSC
BCAC
NCSC
THSC
VSC
TY SHSC
LSC
YTS
PAC
SLST
MVA
GSCT  
SHSC
GPS
RACE
CURR
NST
LHST  
 

OSCA By-Laws

Article 1 membership and fees

  1. The classes of membership and qualifications are:
    1. Active - presently coaching
    2. Retired - was an active coach in Oregon for five years or more
    3. Associate - non-coaches
    4. Honorary - by vote of the organization for outstanding service
  2. All members of the organization must be members of Oregon Swimming
  3. Yearly fees for membership will be $10.00.  Honorary members will have their fees waived.  Fees are to be collected with Oregon Swimming membership registration

Article II officers

  1. The officers of the organization shall be Chair, Secretary, and Treasurer.
  2. Officers shall be elected by the members of the organization at the annual meeting of the organization.  Elections take place in even numbered years.
  3. The elected officers shall serve a term of two years, or until such time as they are replaced by a vote of the organization.
  4. In the event the secretary or treasurer resign or are removed from office the chair shall appoint a replacement until the next annual meeting, where a new officer shall be elected.
  5. In the event the chair resigns or is removed from office a new chair shall be elected from nominations provided to the membership by the secretary and treasurer.  The vote shall by mail, and occur within ten days notice of the resignation or removal from office.

Article III officer duties

  1. Chair
    1. Serve on the Oregon Swimming, Inc. Board of Directors and attend required meetings.
    2. Act as liaison between USA Swimming and Oregon Swimming Coaches Association.
    3. Attend USA Swimming Annual Convention with the Oregon Delegation and report to OSCA at the annual meeting (paid for by Oregon Swimming, Inc.).
    4. Attend annual ASCA convention (at OSCA expense) and report to OSCA membership at the annual meeting.  Designate replacement if unable to attend.
    5. Coordinate and bring in speakers for the Annual OSCA clinic.
    6. Chair the nanual OSCA meeting.
  2. Secretary
    1. Take minutes at OSCA meetings and distribute in a timely manner.
    2. Chair meetings in the absence of the chairperson
  3. Treasurer
    1. Collect and deposit all membership fees.
    2. Pay all bills as directed by OSCA.
    3. Present annual report on income and expense at the annual OSCA meeting.

Article IV All Star team coaches and manages duties

  1. Head All Star Coach
    1. The Head All Star Coach is elected for a two year term with elections in the even numbered years at the annual OSCA meeting.
    2. Must be currently employed by an OSI Club and a member in good standing with both OSI and USA Swimming.
    3. Must have been an assistant coach on a previous Oregon zone team.
    4. Must attend OSI long course championship meets where zone age groups are represented.
  2. Assistant All Star coaches
    1. There will be four (4) assistant coaches.
    2. Two (2) new assistant coaches are nominated each year at the annual OSCA meeting, appointed by the All Star Head Coach, and have a maximum two year term limit.
    3. Two coaches from previous staff will be given the opportunity to continue for second year, allowing for a Mentorship program for the assistant coaching staff.
    4. Must be currently employed by an OSI Club and a member in good standing with both OSI and USA Swimming.
    5. Must directly coach athletes swimming in the 11-14 age groups with an Oregon A time.
  3. All Star Team Manager
    1. The All Star Team manager is elected for a two year term with elections in the odd numbered years.  There are no term limits.
    2. Must be a member in good standing with both OSI and USA Swimming.
    3. Must attend OSI long course championship meets where zone age groups are represented.

Article V meetings

  1. The annual meetings shall be held in connection with the fall House of Delegates meeting of Oregon Swimming, Inc. or as otherwise determined by the officers of the organization.
  2. Only active and retired members shall have the right to vote on any association matter.
  3. Special meetings of the organization may be called by the Chair.  Association members must be notified in writing of special association meetings at least ten days prior to the meeting.
  4. Club members of Oregon Swimming, Inc. not sending a coach representative to the annual OSCA meeting shall be fined $50 per occurence.

Article VI amendments

  1. Any proposed amendment to the bylaws of the organization shall be submitted in writing to all members of the organization entitled to vote thereon not less than ten days nor more than fifty days prior to the annual meeting at which the vote will be taken.
  2. The bylaws of the organization may be amended by a two-thirds majority vote of members present and entitled to vote at the annual meeting.

Revised 10/04/2014