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How to Sign Up for a Swim Meet

Meet Sign Up Instructions Signing Up for Swim Meets

How to Register
All registration for meets is done through our Team Unify site, www.capefearaquaticclub.org. Log into your account and click the “Team Event-Meet Sign-Up” tab to find an updated and detailed list of our meet schedule. Clicking on each meet will give more information including warm-up/start times, as well as which practice groups are eligible to attend. If your child is eligible and you would like them to participate, you will need to declare them as “Committed” for the meet. Click their name, and select “Yes, please sign [swimmer] up for this Event” from the drop-down menu. If it is a multiday meet, please also check/uncheck the sessions that they are able to participate, (for example, if they can only swim Saturday out of a Sat/Sun meet.) You can use the note section if there is any additional information you would like the coach to know, such as if your child will have to leave early. Make sure you save your changes. Once the coaches have reviewed and finished the entry, you can check back to confirm that your swimmer has been entered and to view their events.
Who is Eligible
Swimmers must swim within their age group at meets. Some meets will group swimmers by specific age, such as 7 year old and 8 year old etc. Other meets will have more general age groups such as 8 & under, 10 & under, etc. Swimmers are allowed to swim up in age but not down. For example, an 8 year old is considered an 8 & Under as well as a 10 & Under. A 9 year old is a 10 & under but not an 8 & under. A swimmer’s age is determined as their age on the day of the meet. If the meet is more than one day, it is their age as of the first day of the meet.
Scratch Procedure
Coaches have a deadline by which we need to submit the entry to the host team. Once the entry has been submitted, we can no longer add additional swimmers. It is extremely important that you remember to commit by the deadline. If you have committed and been entered but can no longer attend, please notify your swimmer’s coach ASAP. We can scratch your swimmer from the meet, however you will still be responsible for paying the entry fees.
Entries and Fees
Every meet may have different fees, facility charges and individual event entries. For most meets there are 4 fees that must be paid; facility charges, individual event, relay event fees may vary from meet to meet. The last fee is the North Carolina Swimming travel fund fee. This is a $3 fee for every swimmer for every meet. That money goes to help pay officials at championships meet as well as improving our Local Swimming Committee. For some meets, Cape Fear Aquatic Club may also include an additional surcharge of $5.00 for local meets & $10 for travel meets per swimmer in order to help cover travel expenses or relay fees in the event that relay lineups cannot be determined prior to the meet.
Meet Payment Credit Card - Draft
For coaches and parents not to have any lapse time or problem with swim meet sign ups, we are now doing all swim meet payments from the member’s credit card on file. At the back of this packet is a confirmation letter that gives the YMCA of Southeastern North Carolina permission to charge your credit card on file. The YMCA will only charge your credit card based off your commitment on Team Unify.

Team Unify Event Signup/Declaration VIDEO
https://teamunify.uservoice.com/knowledgebase/articles/179129-parents-sign-up-athlete-for-meet-commit-to-even

 

"Swim Meet Sign Up" instructions can also be found on page 16-17 of the Cape Fear Aquatic Club Team Handbook - https://www.teamunify.com/ymca-4622/__doc__/1-Handbook_Revised_December_2018.pdf)