The YMCA of Greater Richmond Swim League operates with the help of parent volunteers.  We ask that ALL parents participate in volunteering at regular season swim meets, Holiday Classic and the Championship meet in order to successfully run and operate a quality meet experience for you and your swimmer.  Thank you in advance for your participation and time! 

Please read over the following volunteer opportunities.  Sign-ups for dates and times will be on a first come first serve basis.  Please speak with your coach or branch’s aquatic director for instructions on signing up.

HEAD REFEREE  (Training required)

  • A thorough knowledge of strokes and turns is necessary.  Must be trained in strokes and turns.
  • Three to five years experience as strokes and turns judge is highly recommended.
  • Calls a “meeting” with coaches and strokes and turns judges prior to start of meet.
  • Must sign off on all DQ’s. 
  • Communicates closely with aquatics and meet directors.
  • The final arbitrator of any dispute, including the full authority and responsibility for the conduct of the competition in conjunction with the home team’s aquatics director.

Training Materials: Referee (GRAL), Referee (YMCA)

STROKES AND TURNS JUDGE(Training required)

  • It is highly encouraged to attend a volunteer training which shows the video from USS Swimming.
  • Needs to “shadow” an experienced strokes and turns judge for at least an entire meet.
  • Must be knowledgeable and familiar with DQ cards and the proper way to fill them out.
  • Interaction is with the head referee only.  Please direct all questions or concerns to the head referee.

Training Materials: Strokes and Turns  (GRAL), Strokes and Turns (YMCA) 

If you cannot access the videos through the attached document, they can be found on the USA Swimming Website.  

STARTER (Training required)

  • Inexperienced starters must “shadow” an experienced starter for at least half a meet.
  • Experienced starters may be “shadowed” in order to train inexperienced starters. 
  • Responsible for knowing how to set up equipment.
  • Needs to practice speaking into starter for tone and speed. 
  • The starter controls the “pace” of the meet.  Please keep the meet moving.

Training Materials: Starter/False Starts  (GRAL), Starter (YMCA)


  • Meets with timers prior to start of meet.
  • Ensures all stopwatches are working properly, verifies all timers have their timer sheets and reviews the process with them.
  • Must be visible to all lanes throughout the entire meet.
  • Needs to carry three (3) stopwatches as back up.
  • Every time an event starts, head timer starts two (2) stop watches in case of a malfunctioning stopwatch with a timer.
  • Must have all the requirements of a timer.


  • Needs to be able to operate a stopwatch correctly.
  • Verifies swimmer in their lane is in the proper lane (checks timer sheet).

Training Materials: Head Timer and Timer  (GRAL), Head Timer and Timer (YMCA)


  • Recommended to have three (3) clerks of course per meet.
  • One person calls names.
  • Second person organizes and seats the swimmers in heats.
  • Third person releases swimmers to the blocks and assists person seating heats.

Training Materials: Clerk  (GRAL), Clerk (YMCA)


  • Computer workers must be knowledgeable/familiar with Meet Manager/Team Manager software.
  • Table workers need to know how to verify results and place labels on ribbons.
  • Table workers verify that computer data entry is correct.

Training Materials: Table Workers   (GRAL), Table Workers (YMCA)


  • Volunteer uses PA system or bullhorn to announce what event is being called to Clerk of Course and any other pertinent information.


  • Recommended to have three (3) runners per meet.
  • First runner takes timer cards from timers to scoring table after each event, not heat.  
  • Second runner takes DQ cards from strokes and turns judge to head referee, then to scoring table.
  • Third runner assists other runners, posts results and gets DQ cards to coaches.


  • Assists mite swimmers to clerk of course and behind starting blocks for their events.
  •  Follows the direction from clerk of course to keep swimmers in appropriate seating order.