Volunteer Info

Volunteer Roles

In order to have a successful swim meet, we rely on parent volunteers to fill the positions listed below.  For each family that is participating in the meet, a parent must volunteer in each of those meets.  These can be selected through the website.  If a parent has not selected a volunteer role by the Friday before the Monday/Tuesday swim meet, they will be assigned wherever needed. Volunteer roles will vary from meet to meet and will be split into two shifts.   

In addition, parents need to work the entire shift that they select.  They may not leave after their child/children are finished swimming.  If a parent has to leave unexpectedly (i.e. sick child) or if they will be a no show for the meet, they need to alert Amber Coddington (volunteer coordinator, [email protected] or 972-317-1334).  All volunteers need to arrive at least 15 minutes prior to the start of the meet (or their shift if they are working the second half) and volunteers in the Kids Corral need to arrive at least 30 minutes prior to the start of the meet.

Parents will be required to sign the kids in AND out from the kid corral volunteers. No exceptions.

Parents can volunteer for any of the following roles:

  • Kids Corral 
  • Timers
  • Ready Bench
  • Stroke Judges/Exchange (relay) Judges

Volunteer Coordinator

Amber Coddington is our Volunteer Coordinator.  If you have any questions about volunteering or need to make any changes to your volunteer assignments, please contact Amber at [email protected] or 972-317-1334.

Volunteer Job Descriptions

The following jobs are available for either the 1st/2nd half of the meet.

The switch from the 1st half of the meet to the 2nd half occurs before the backstroke events. This is around event 35.  Remember the meet does not run on a specific time schedule.  ALL VOLUNTEERS, need to check in prior to their shift, preferably 15-30 minutes prior to the start of their shift.

Kids Corral:  The kids corral volunteers are responsible for manning the designated area for their age group, keeping order, getting kids ready for their events and passing them off to the ready bench group. The position is for the entire swim meet and begins with writing event numbers on each child's hand with sharpie BEFORE warm-ups if possible.

Timers: Timers are responsible for keeping a time for their assigned lane during each event. At home meets, the timer is also responsible for recording the time on the swimmer's event card.  

Ready Bench: The ready bench person is responsible for lining up the children in their heats for each event and getting them into chair position so they feed up to the pool edge in order.  They also need to ensure that each child has the correct card for their event.

Stroke Judges: Work in pairs on each side of the pool with one member of a pair being from each team. Judges only rule on infractions on their side of the pool. They observe strokes, turns, and finishes to see that swimmers comply with requirements for that stroke. (swimming knowledge required)

Additional duties for all parents

Setup and Tear Down for Swim Meets:  Each family is required to help either setup or teardown for the swim meets. Setup is done starting about an hour prior to the meet. Tear down is done directly following the meet. Activities include setting up the shade tents, kids corral, ready bench, ribbon tables, etc.