Ready to sign up for your 3 jobs?
Thank you for taking the time to understand the volunteer job assignments!! As each family is required to complete three jobs throughout the season, some like to do the same thing three times and some like to switch it up and have variety. Please jump in with both feet and let's make this another awesome summer swim team season!
Don't be shy about trying something new...we can train you quickly on the spot for most of the below assignments. If it takes a bit more instruction than a quick "this is how you do it" at the start of a meet, that will be indicated below.
SWIM MEET REQUIRED VOLUNTEERS
STARTER - Starts each event with an appropriate starting device; asks whether judges and timers are ready; announces gender, distance and stroke; directs "Take your mark."; pauses to ensure no early start; gives starting signal and calls false start if needed. This person also doubles as ANNOUNCER at our meets. The ANNOUNCER calls swimmers to the clerk of course for each event; announces scores, and other needed information to the two teams during the meet.
CLERK OF COURSE - Get swimmers to proper starting blocks for their events and get event slips to the recorder.
KID PUSHERS - One volunteer per age and gender group for our team. Volunteer will gather up the swimmers (by walking around the pool deck with a provided sign) and bring them to the benches prior to their event. When the clerk of course indicates that they are ready, the kid pusher will bring the swimmers to the clerk of course to begin lining up. *We will be emphasizing parents to pay attention to the announcer so swimmers do not miss a race.*
HEAT RIBBONS - Hands out ribbons to swimmers for the non-main event heats only. This includes the heat winner ribbons and the heat participation ribbons.
HOSPITALITY / PARKING ATTENDANT - For home meets, parking attendants will guide vehicles from visiting swim team (only) to park in the parking lot. Hospitality responsibilities include walking around the pool deck to offer water to the volunteers throughout the duration of the meet.
TIMERS - Stand at the end of a swim lane and time the main event swimmers. Timer may be timing one of our swimmers or one of the opposing team's swimmers. Each swim lane, we have 8 lanes at Bedford, uses two timers for each meet.
FIRST PLACE TIMER (MAIN EVENT ONLY) - This timer will only get the time for the first place finisher in each main event heat only. This is only needed for home swim meets.
PLACE JUDGE - Stands on finisher's side of pool with other place judges, is assigned a specific PLACE to watch for and judges which swimmer comes in that place. Home team judges 1st/3rd/5th places and away team judges 2nd/4th/6th place in the main events only.
PRE-MEET SET UP AND POST MEET CLEAN UP - Arrives at 4:30PM to help with set up for the meet (eg. put up tents, place rope around pool, coolers filled) AND help with clean up at the end of the meet.
RECORDER - Records place finishes and winning time on event slip from place judge positions and can adjust for disqualification’s. *Good idea to work as a place judge first...to help you understand how this process works.*
RIBBON WRITERS - Complete award ribbons with information given by RECORDER and distribute into the swimmers' folders.
SCORERS - Records place finishes from the event and disqualification slips (that come from the RECORDER) and scores the meet from this information. The SCORER will sit with the ribbon writers.
RUNNERS - One runner takes disqualification slips from each stroke and turn judge to the recorder. Other runner(s) alternate taking event slips with places recorded and disqualification slips from the recorder to the scorers.
STROKE AND TURN JUDGE - Judges whether proper stroke, turn and finish are executed by the swimmers during the meet. This judge will disqualify swimmers during the meet for stroke/turn mistakes. **This job requires outside training that the team will pay for for interested persons.**
TSA REPRESENTATIVE - Represents the swim club on the TSA board of directors. This involves attending several meetings during the year. Works as the representative of the TSA at the season's swim meets. Resolves or takes to the TSA board any events of question. Sets up officials meeting before the swim meets. Makes sure all TSA rules are adhered to during the meet. *This job takes training outside of a quick lesson. It is a commitment beyond the regular meets each week.*
NON-MEET RELATED VOLUNTEER JOBS
(Many of these will count as more than one of your required 3)
SWIM BANQUET POSITIONS (Please see banquet job signup)
RAFFLE COORDINATOR FOR BANQUET: For the end of season party we have a raffle with goods donated by residents and local businesses. This coordinator will solicit items, pick up or arrange delivery of items in time for the end of season party (will also have two additional helpers and previous coordinator to help train). Prepare a display of donated items for the raffle to take place at the party. This includes coordinating giving each family raffle tickets at the banquet and assisting in the drawing of winners. THIS WILL COUNT FOR THREE JOBS.
SWIMMER TROPHIES: Order trophies for our swimmers to be handed out at the end of season party. Research best price vendor, get approval from Treasurer on amount, place order, arrange delivery or pick up. Sort trophies at the end of season party (table display) for Managers and Coaches to distribute to swimmers.
SWIMMER'S AWARDS: Using information from Coaches, create certificates for three special recognition awards: Most Improved, MVP, and Coaches' Award (typically one male and female in each age group). Have printed for distribution by the Coaches at the banquet.
ADDITIONAL NON-MEET POSITIONS
(please contact Tracey Zola firstname.lastname@example.org if you are interested in any of these positions for the 2019 season)
RIBBON PREPARATION: Order and maintain enough ribbons for a two year supply. Prepare ribbons to be distributed at each of the home meets. Ensure ribbon writers have necessary supplies to write the ribbons at our home meets and that ribbon folder makes it to both home and away meets. THIS WILL COUNT FOR ALL THREE JOBS.
SENIOR RECOGNITION & COACHES GIFTS: Coordinates recognition of the seniors and graduation gifts at the last home meet, and organizes coaches gifts to be given at the ed of the season banquet.
TEAM PHOTOGRAPHER: Takes pictures at meets and some practices. Maintains and manages Shutterfly website for parental viewing of photos. Could possibly provide a picture slideshow for the end of season banquet.
POOL GATE ATTENDANT DURING AM PRACTICE TIMES: During morning practice, we need an attendant to sit at the gate to identify swim team participants as they enter for practice. Participants are allowed to come to practice without their parents regardless of age, but they must be identified by one of our adult team members and they must have their family's key card to enter. A book with the swim team roster will be provided to the attendant for look up as necessary. This job is only assignable for a week long commitment of morning times (8:50-10:40AM, Monday, Tuesday, Thursday, Friday AND 9:50-10:40 on Wednesday AM)
TSA CHAMPIONSHIP MEET COORDINATOR: This coordinator works with the season coaches and helps identify swimmers who desire and are eligible to participate in representing our team at the city wide TSA championship meet at the end of our regular season. This commitment is labor intensive for about two weeks at the end of the season. Collecting registrations, timing swimmers for time entries, organizing relay teams, completing our team registration and payment with TSA and organizing the details for the swimmers that day.