Volunteer Descriptions


APST is a volunteer driven organization and we depend on your participation as parents or guardians to make our season a success.  Without the participation of our families, we cannot run meets smoothly and cannot be successful as a team. 

Descriptions of volunteer jobs are listed below; all of these jobs offer an opportunity for you to see your swimmer in his or her events.  Each APST family is required to complete at least 3 volunteer jobs for the season.  This does not include completing a volunteer shift at the City/County swim meet at the end of the season. Further information concerning this event and how/when to sign up for a volunteer shift will be sent out later in the season.  If we do not fill all of the volunteer jobs that the RVAA assigns to us for each meet, our team will be docked points for that meet.

All families are asked to sign up for at least three meets.

Plus city/county if your swimmer participates

We may ask for your family to volunteer additional meets if needed.


All families will sign up for the required number of shifts using sign up genius.  The link is on our website. Should you be unable to complete a shift for which you signed up, you are responsible for finding a replacement.  We depend on these shifts to run the meets, so please do your best to honor your volunteer obligation to our team.  If you change shift with another family, please contact Stephanie Daughtridge –

Please be aware that sometimes meets are postponed or delayed due to weather; you are still responsible for your shift!


Timer:  arrive by 5:45, report as called by meet announcer. Your shift will consist of timing each individual heat, recording times on event cards, and handing off event cards to runners. You will be paired with another timer, working in groups of two.

Runner:  arrive by 5:45, report as called by meet announcer. Your shift will consist of collecting event cards from timers and "running" them to the table workers at the meets. You may also be called upon to take event cards from the table workers to the clerk of course area.

Merchandise sales:  (home meets only) arrive at 5:30 and set up table next to concession area; you will get the merchandise from the supply closet, along with a price list. Your shift runs until 8pm.   Dana Abney, can be reached at (540) 588-3958, or email at, and will be available to assist with any questions or merchandise issues.

Clerk of course:  Report by 5:30 for home and 5:45 at away meets. At each meet, a Head Clerk will run this area.  For home meets, the clerk of course area is located on the right side of the pool at the tent area. During the meets (home and away) you will be responsible for helping distribute event cards to swimmers, verifying names on event cards and directing swimmers to the appropriate "on deck" location behind the blocks. 

Table workers:  Report by 5:30pm for home meets and 5:45 for away meets; your job will consist of helping arrange and distribute event cards, as well as calculating combined times and recording the averaged time.  You will need to be comfortable using a calculator and averaging times for this job.  Table workers also help sort event cards and label and sort ribbons for both teams.  You will be working with the Head Table Worker and computer operator. 

Set-up and Break down:  (at home meets only) report by 4:00pm. if you are part of the set up shift. You will need to get items for set up from the supply closet in the bathrooms and the deck box. Set up includes setting up wooden posts and rope around the pool,  put starting blocks in, moving the lane lines to the pool, setting up tables and supplies for the meet announcer and referee, setting up the swimmer chairs behind the blocks, and setting up the tent for the clerk of course area.  The break down requires that you stay until the end of the meet and return all these items to the closets and deck box, as well as making sure the pool area is returned to good condition for the next day.  These are essential jobs!  There is a setup notebook is located in the bathroom closet to use as a reference.

Volunteer Jobs which require special training:  Judges, Meet Referee, Starter, Head Table WorkerIn order to fill any of these positions, volunteers are required to attend special training sessions prior to the season; if you are interested in becoming a judge, meet referee, starter, or head table worker, please contact Kerrie Jolley, APST President