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STA VOLUNTEER POLICY

STA Swimming requires the participation of all its members to be successful. The volunteer policy is
intended to share the workload of running a competitive USA swim team.

 

AWAY MEETS:

If you have a swimmer participating at an away meet, you will be required to fullfill a timing shift each day of that meet. You will be sent an email prior to the event with your timing asignment. If you are unable to time your assigned shift, please let Charlie know as soon as possible.

 

FUNDRAISING:

Each family is required to raise a minimum amount of $250.00 per family each year.  The team provides several fundraising events throughout the year to help meet this requirement.  

Some examples are:

Have a business sponsor STA :  The business can then be recognized on the web site.  All business donations are tax deductible, as we are a non-profit organization.  A percentage of all sponsorships are applied toward the family requirement.

Swim-A-Thon:  The team hosts an annual Swim-A-Thon, which is a special fundraiser associated with USA Swimming.  Swimmers of all levels can participate by receiving pledges for each lap they swim in two hours. Donors can also make flat donations.  All donations are tax deductible.

 

FINANCIAL RESPONSIBILITY:

STA bills all accounts on the 1st of every month, a notice will be sent out via email to inform you of your upcoming invoicing.  

STA is now offering a month to month plan for the Maroon and Blue groups for those swimmers who would like to take a break during the months of May through August in order to participate in Summer League swimming. Please review the following group list for the monthly fee associated with the option you choose at registration.

The rules have changed with NWAL, and there is no penalty for participating in both club and summer league.  Please check with your home team…Each summer league team has different rules regarding this policy.

 

Registration fees will be $185.00 per year

Monthly Dues:

Senior Group - $200.00/ month for year ropund
Senior Prep Group - $165.00/month for year round
Maroon Group - $135.00/month for year round and $160.00/month, for month to month
Blue Group - $115.00/month for year round and $140.00/month, for month to month
Masters Group - $80.00/month
College Group - $200.00/per year

 

EXIT POLICY:

Upon leaving the team, you must first make your account current. For the month to month accounts, give a minimum of 30 days notice, if leaving on October 1st, you must give notice on or before September 1st. For the monthly accounts, give notice and accounts will be charged for 3 months, if you give notice on December 15th, accounts will be charged for January, February and March. Failure to do so will result in the continuance of monthly charges assessed to your account for the duration of the season, or you will be pursued legally to acquire the debt owed.

 

DELINQUENT ACCOUNT POLICY:

The purpose of this statement is to formally establish our policy with regard to the handling of delinquent accounts.  Members who have outstanding balances with inevitably undermine the health and success of our club.  We hope that we will always be able to solve any problems regarding a member's payment obligations through communication.
 
Our membership fees are structured so that the club can maintain a viable swimming program.  Your timely payments contribute to our overall financial wellbeing and our ability to pay for excellent coaches, desirable pool time, as well as covering related costs of running a team such as insurance and taxes.  We are more than accommodating and understanding that people will and do fall behind on their payments from time to time but we must adhere to the following established procedures:

1.  A Delinquent Account Notice will be sent to you via email notifying you of your account status.

2.  After receipt of a Delinquent Account Notice, a member will have until the 15th of the month to pay their account in full.  In the event of extraordinary circumstances, which have been communicated to South Texas Aquatics, we will work with the delinquent member to establish an acceptable formal payment plan.

3.  If we have not heard from the delinquent member by the 30th of the month, or an acceptable formal payment plan is not established and maintained, the account swimmer(s) will no longer be allowed to participate with the team, including practices and meets.  

4.  Accounts which incur this interest payment, continue to be delinquent and where no established payment plan is in effect and maintained will be declined for renewal registration for the next season and the account's swimmer(s) will not be allowed to participate with any other club affiliated with South Texas Aquatics.

5.  All payment plans must be paid in full by the end of each swim year (September through August).

6.  South Texas Aquatics reserves the right to collect all outstanding balances through legal collection processes plus legal fees incurred in the collection process.

 

The last thing we want is for an overdue account balance to force us to deny any swimmer from practicing and/or a place on our team.  We have every intention of working with our families to avoid penalties due to delinquencies and assist with acceptable payment programs where they are truly necessary.  Communication, however, is the key to our ability to do so, plus cooperation to carry through your responsibility.

 

TEAM TRAVEL AGREEMENT POLICY:

The following code is always in effect:

1.  Coaching staff holds the final word on any rules, regulations, or disciplinary actions.

2.  All swimmers are expected to follow the team uniform policy and must adhere to STA apparel sponsor specifications.

3.  In a prelim/final competition, swimmers who qualify for finals are expected to participate in the finals (even on Sunday)

4.  Any questions swimmers or parents have concerning meet results, officiating calls or the conduct at a meet should be referred to the STA coaching staff.  Our coaches, in turn, will pursue the matter through appropriate channels.

5.  Swimmers will be punctual and prepared for every training session.  Punctual means on time for practice.  This is defined as in your suit with your cap and goggles, ready to swim.  If there is dry land, this means you are in your appropriate clothing ready to go when practice begins.  Punctual means not walking through the door when practice begins.  It means being on deck at least 10 min. earlier.  Failure to communicate with your coach regarding being late will result in a swimmer not being allowed to practice.  Prepared means that swimmers have all necessary training accessories with them.  Consistently being late will not be accepted, no matter if communication is made!

Items below refer specifically to team travel.  Any swimmer attending a travel trip whom the coach, coaches, or chaperone feels acts in a manner that would interfere with the travel objectives listed below, will be subject to immediate return home (at the expense of the parent) and other punishment including barring from future travel with the team or dismissal from the team.

6.  The consumption or purchase of alcohol, smoking or chewing tobacco or use of any other illegal drug or substance of any kind will not be allowed.  Any team member found or suspected to be in the presence of others (regardless of team affiliation) partaking in any of the above activities, will be subject to the same punishments and probable expulsion from STA.

7.  Male and female athletes are prohibited from being in the same room together with the door closed.  This applies to STA members or members of any other team.  A chaperone or coach must give permission for males/females to be in the same room together but the door must remain open at all times in this situation.

8.  No team meetings may be missed.  Swimmers must be punctual to all meetings and warm-up times they COULD be scratched from the meet.

9. Swimmers must remain with the team at all times during a trip.  Swimmers cannot leave the hotel, or pool without permission of a chaperone and/or coaches.

10.  No team member may be out of their room after the assigned lights out time.  Lights out means lights out - all electronic devices off, in bed and ready to go to sleep.  Coaches might ask for electronic devices at night.

11.  Rooms and travel vehicles are to be kept neat and all trash should be handled appropriately.  Swimmers will clean up after themselves; coaches and chaperones are not maids!  Any damage or thievery incurred at a motel will be at the expense of the swimmers assigned to that room, and further disciplinary action will be taken.

12.  No loud or boisterous behavior will be tolerated in hallways or public areas and such behavior should be kept at a civil level in your rooms.

13.  All team members will be polite, quiet and respectful while representing STA in any capacity.

14. All USA Swimming policies described in MAAPP 2.0, STA MAAPP PDF.pdf

 

ANTI-BULLTING POLICY:

Bullying of any kind is unacceptable at South Texas Aquatics, and will not be tolerated.  Bullying is counterproductive to team spirit and can be devastating to a victim.  The Club is committed to providing a safe, caring and friendly environment for all of our members.  If bullying does occur, incidents will be dealt with promptly and effectively.  Anyone who know that bullying is happening is expected to tell a coach.

WHAT IS BULLYING?

The USA Swimming Code of Conduct defines bullying as the severe or repeated use by one or more USA Swimming members of oral, written, electronic or other technological expression, image sound, data or intelligence of any nature (regardless of the method of transmission), or a physical  act or gesture, or any combination thereof, directed at any other member that to a reasonably objective person has the effect of:

1.  Causing physical or emotional harm to the other Member or damage to the other Member's property

2.  Placing the other Member in reasonable fear of harm to him/herself or of damage to his/her property

3.  Creating a hostile environment for the other Member at any USA Swimming activity

4.  Infringing on the rights of the other Member at any USA Swimming activity; or

5.  Materially and substantially disrupting the training process or the orderly operation of any USA Swimming activity (which shall include, without  limitation, practices, workouts, and other events of a member club or LSC)

REPORTING PROCEDURE

An athlete who feels that he or she has been bullied should do one or more of the following things:

1.  Talk to his/her parents

2.  Talk to a Club coach

3.  Write a letter or email to a Club coach

HOW WE HANDLE BULLYING:

If bullying is occurring during team-related activities, we STOP bullying ON THE SPOT.  We start by FINDING OUT WHAT HAPPENED and SUPPORT THE KIDS INVOLVED.  Then, we DETERMINE IF IT WAS BULLYING.  We will ADDRESS THE BULLYING BEHAVIOR.  At this point, depending on the severity of the actions involved, will issue warnings or suspend Members from practice for two days.  The second incident involving the same Member will automatically be a two day suspension.  A third incident will result in removal from the team with no refund or breaking of the family contract with the team meaning all financial responsibilities will still be owed.